Civil Air Patrol Logistics

1
Civil Air Patrol Logistics Transportation
2
Logistics Transportation Overview

• Transportation Officers Responsibilities
• Vehicle Records Folder
• Major Maintenance Reimbursement Procedure
• Emergency Vehicle Repairs

3
Logistics Transportation
Transportation Officers Responsibilities

• Ensures compliance with CAPR 77-1
• Management control of vehicles to ensure
• - Vehicle Record Folders are up-to-date and
  current.
• - Scheduled routine maintenance is performed.
• - Major maintenance is performed when required.
• - Operator Daily Inspections are performed and
  any vehicle discrepancies reported
  expeditiously in order for repairs to be
  performed.

4
Logistics Transportation
Transportation Officers Responsibilities, cont
- Monthly Time , Usage and Mileage Reporting is
Reported on Each Wing Vehicle and Submitted to
National by the 10th of the Month for Previous
Month (thru National Website) - Vehicles are
Cleaned Monthly and Waxed Once a Year - If Your
Unit is Assigned a Vehicle Please Ensure
Above Responsibilities are Followed and Work
with Your Wing Transportation Officer
5
Logistics Transportation
Vehicle Records Folder

• Original Title
• Copy of Registration (Original in Vehicle)
• Completed CAPF 73, CAP Vehicle Inspection Guide
  and Justification (Monthly)
• Record of Repairs and Maintenance Expenses
• Copy of Insurance Card (Copy also in Vehicle)
• CAPF 175, Vehicle Justification

6
Logistics Transportation
Major Maintenance Reimbursement Procedures
- Planning is important! -Most repairs (tires,
brakes, shocks) can to planned for. -Plan ahead
, getting an estimate BEFORE repairs is
mandatory. -Fill out the Vehicle Rehab Request
and forward both it and the estimate to Wing LGT
7
Logistics Transportation
Emergency Repairs

• Definition of Emergency Repair A Repair Needed
  to Make a Vehicle Safe to Operate When vehicle is
  Away from its Assigned Station.
• Example Vehicle Breakdown on the Road.

8
Logistics Transportation
Emergency Repair Procedure

• Telephone emergency vehicle breakdowns
  immediately to the State Director or Wing
  Transportation Officer. They will in-turn contact
  HQ CAP/LGT for approval.
• If unable to contact State Director or CAWG/LGT
  contact HQ CAP/LGT directly.
• Include the Following Information
• 1. Vehicle Id Number
• 2. Maintenance Problem
• 3. Repair Estimate (Vendor can Fax
  Estimate)
• 4. Callers Name
• 5. Vehicle Location

9
Logistics Transportation
Emergency Repair Procedures
4. Must submit Rehabilitation Request and
original paid invoice to HQ CAP/LGT when repairs
are accomplished. Fax request and copy of paid
invoice for processing and mail original paid
invoice for reimbursement. 5. If emergency
occurs on weekend or after normal working hours,
telephone HQ CAP/LGT and leave a message on
answering machine. (Include 1 thru 5 on previous
slide.
10
Logistics Transportation
Emergency Repair Procedure
6. Proceed with repair if cost is under 500. If
cost exceeds 500, contact HQ CAP/LGT the first
working day after the weekend to obtain approval
prior to repair. 7. Original paid invoice must be
mailed directly to HQ CAP/LGT within ten working
days.
11
Logistics Transportation
Vehicle Maintenance

• Routine Responsibility of Wing (State MOU)
• Major - Reimbursable
• Battery - 75.00
• Tires - 125.00

12
Logistics Transportation
Questions?
13
California WingVehicle Types
Logistics Transportation Fleet Status
Total Vehicles 52 Driven 50
Other 2
Average Age 13yr