CLASS 326H GROUP NOTES FOR PHARMACY

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CLASS 326HGROUP NOTES FOR PHARMACY
GREGG KUCK, PHARM D Chief, Pharmacy Service VA
Outpatient Clinic Columbus, OH 43203
MARY ANN SLEMMONS Clinical Applications Coor. VA
Outpatient Clinic Columbus, OH 43203

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METER CONVERSION

• Diabetes Meter conversion
• Identified 2200 patients
• Efficient documentation
• Off-site contingency plan

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PATIENT IDENTIFICATION

• Fileman search identified patients
• Names and addresses downloaded into Microsoft
  Excel
• Mail merge used to send letters

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CLINIC SET-UP AND APPOINTMENT MANAGEMENT

• Countable/Non-Billable clinic
• Patient letters indicated suggested
  appointments
• Patient appt not scheduled in Vista
• Eliminated check-in/out no-show
• Appt date/time NOW (class time)

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• CLINIC PROCESS

• Training provided by company reps
• 60-minute classes started every 30 minutes
  (minimized wait time)
• 25 patients per class (350 per day)
• Documentation by VA pharmacist

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GROUP NOTES SET-UP

• Note title created in CPRS
• Progress note boilerplate developed and linked to
  note title
• Process will be explained in more detail
  following the hands-on presentation.

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We will now begin the hands-on training.
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GROUP NOTES (GN) SETUP

• Make sure patch OR3.0222 is installed
• Give providers who will use GN the OR CPRS GUI
  CHART as secondary menu
• Assign OR GN ACCESS key for users with GN
  privileges
• Set locations authorized to use GN
• Create note titles and boilerplates

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LOCATIONS

• Two ways to set locations
• Via parameter OR GN LOCATIONS
• Via menu OR GN SET LOCATIONS

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OR GN LOCATIONS
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OR GN SET LOCATIONS
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PROGRESS NOTE TITLE
Select Clinical Coordinator Menu Option TIU
COORDINATOR Select TIU COORDINATOR Option 8
Document Definitions (Manager) Select Document
Definitions (Manager) Option 3 Create Document
Definitions.... Select Action Next Level// next
Next Level Select Action Next Screen// NEXT
Next Level Select Action Next Screen// TIT
Title Enter the Name of a new PRIMARY CARE
DIABETES METER GROUP TRAINING
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BOILERPLATE

• Adding appropriate boilerplate can save time
• Remember these basic rules
• Do not use TIU objects in the boilerplate
  unless the value produced would be trueexample
  same diagnosis for all patients.

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• Provide general information that would be true
  for all members of the group and the group as a
  whole
• Boilerplate may be edited in the Common Note
  Content pane of GN. The Common Note Contents
  pane allows modification, addition to, or
  deletion from the boilerplate text.

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Example of an effective boilerplate This
patient attended and successfully participated in
the 60 minute PTSD Class. Class moderator
provided information on PTSD. All group members
participated.
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CREATING BOILER PLATE TEXT
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• Additional information on Group Notes can be
  found at the VHA Software Documentation Library
• http//www.va.gov/vdl/default.asp