Everthing You Need to Know About School Finance

1
WASDA New Administrator's Workshop March 22, 2006
Everything You Need to Know About School
Finance....Right Now!!!!
2
Agenda

• 900 - 910 Who we are How we can help you
  and Where were going.
• 910 - 1030 Calculating the 2006-07 Revenue
  Limit and What It Means for Your 2006-07 Budget
• 1030 - 1045 Break

3
Agenda

• 1045 - 1200 Calculating 2006-07 Equalization
  Aid Counting Members
• 1200 - 1245 Lunch
• 1245 - 200 WUFAR, Fund Balance, Short Term
  Borrowing, Debits/Credits Auditor-Speak, OPEB,
  Prior Year Service Liability, Transfer of
  Service, Cost Comparison, Fund 80

4
Who We Are
5
Finance Team.What We Do

• Collect data reports from districts in order to
  distribute over 5.6 billion in State Aid and
  Credits in 2005-06, including 5.1 billion in
  General and Categorical Aid
• Provide data to individuals, organizations, state
  and federal agencies
• Provide consultation services as needed
• Provide a website and training opportunities to
  help people help themselves

6
Finance Team - How We Can Help You

• Bookmark this page
• http//dpi.wi.gov/sfs/

7
How We Can Help You

• Web Page Publications Tutorials
• Phone calls, e-mail
• Provide information via our listserv
• we recommend you subscribe simply send an
  email to dpifin_at_dpi.state.wi.us
• New Admin. Workshop - March 22
• Small Schools Conference - March 23

8
How We Can Help You

• New Business Manager/Bookkeeper Workshop - TBD
• Spring Finance Workshops - April
• State Superintendents Workshop - Sept.
• Getting It Right Workshop - Oct.
• January WASB/WASDA/WASBO Convention

9
Where Were Going..

• Internet-based reporting for all reports on SAFR
  (School Finance Reporting Portal)
• Currently Membership, Youth Challenge Academy,
  Calendar, Census, Transportation, Budget
  Annual, Tax Levy, Tax Values, Referenda, Debt
  Schedules

10
Where Were Going.

• Well be producing more training tutorials on the
  web
• MEDIA-SITE LIVE!!!
• Were continually working with WASBO and WASDA to
  provide comprehensive school finance workshops
  for administrators, business managers and
  bookkeepers

11
Whats On The CD

• Blank 06-07 Revenue Limit Worksheet (Draft) and
  Samples
• Blank 06-07 Simplified Percentage Method Aid
  Worksheet (Draft) and Samples
• Transfer of Service Worksheets
• Todays PowerPoint Slides

12
Lets Look at the Handouts

• Your districts 05-06 Revenue Limit Worksheet
• A blank 06-07 Revenue Limit Worksheet
• SAMPLE 05-06 Revenue Limit Worksheet
• SAMPLE 06-07 Prelim. Revenue Limit Worksheet
• SAMPLE 05-06 General Aid
• Fund 10 SAMPLE Budget
• Budget Timeline Model
• Blank Transfer of Service Request Forms
• Slides from Power Point Presentation

13
2006-2007 REVENUE LIMIT THE BASICS

• what a new administrator needs to know to
  calculate the revenue limit..

14
Points to Remember About the Revenue Limit

• The revenue limit is a limit on the revenue a
  school district is entitled to receive from
  general state aid and local levies, and DOR
  Computer Aid.
• General state aid includes equalization aid,
  special adjustment aid and integration aid

• It is not a spending limit.

15
Points to Remember About the Revenue Limit

• Controls revenue from levies for Funds 10, 38 and
  41
• Does NOT control other sources of revenue -
  referendum debt service levy (Fund 39),
  categorical aid, grants, fees, community service
  levy (Fund 80), etc.

16
Points to Remember About the Revenue Limit

• uses both district-specific and state variables
• initially developed by the end of January in any
  given year (preliminary)
• this preliminary revenue picture, together with
  salary and other local expenditure and revenue
  budget estimates, serves as a guide for the
  district as it moves through budget development

17
Points to Remember About the Revenue Limit

• The process starts in January and culminates in
  the fall of each year with
• the 3rd Friday in September FTE Count
• the DPI October 15th General Aid Certification
• BOE vote on a tax levy in late October
• district Levy Certification to DPI/DOR in
  November
• the district sending the tax bills to
  municipalities in early November
• and district submitting the Budget report to DPI
  in December
• Final Revenue Limit run in May

18
The Big Picture
Revenue Limit Calculation
- data changes in the Revenue Limit
computation have a direct effect on your budget
and budget development activities. - remember
to update your Revenue Limit Calculation as you
receive new information throughout the year.
Budget Planning Papers
19
REVENUE LIMIT
What you will need 1.) your 05-06 (previous
year) Revenue Limit Computation 2.) an estimate
of your Summer Fall, 2006 Membership counts 3.)
an estimate of your Fall, 2006 Tax Apportionment
Values
20
REVENUE LIMIT
What you will need (cont.) 4.) the amounts and
types of recurring and non-recurring exemptions
you project for your district for the following
year 5.) the estimated levy amounts for Funds
38 (Non-Referendum Debt) 39 (Referendum-Approved
Debt) 41 (Capital Expansion) 80 (Community
Services) 10 (Property Tax Chargeback)
21
REVENUE LIMIT

• The most up-to-date 05-06 Revenue Limit
  worksheets can be found on the website under
  Late Breaking.
• http//www.dpi.wi.gov/sfs/workdpi.html

22
REVENUE LIMIT

• Open a clean copy of the 06-07 Revenue Limit
  worksheet from the School Financial Services
  website
• www.dpi.wi.gov/sfs/index.html

23
REVENUE LIMIT

• Usually, you can find the Revenue Limit Excel
  Spreadsheet link in 3 places on the website
• Late Breaking Information
• District Budget Development and Planning
• Worksheets (Executable)

24
REVENUE LIMIT
25
2006-2007 Revenue Limit

• Step 1 Calculate the base (2005-06) revenue per
  member.
• (Worksheet lines 1 - 3)
• Step 2 Calculate a new (2006-07) revenue per
  member amount prior to exemptions. (Worksheet
  lines 4 - 7)
• Step 3 Determine exemptions and add to New
  Revenue Limit per Member.
• (Worksheet lines 8 - 11)

26
2006-2007 Revenue Limit

• Step 4 Determine portions of the maximum
  limited revenue that are derived from
• General Aid
• Funds 10, 38, and 41
• DOR Computer Aid
• (Worksheet lines 12 - 18)

27
REVENUE LIMIT BaseThe 2006-07 Revenue Limit
is built by using data from the 2005-06 Revenue
Limit computation.
2005-06 Revenue Limit
2006-07 Revenue Limit
28
REVENUE LIMIT Line 1Data Input
29
REVENUE LIMIT Line 2Data InputLine 2 of the
2006-07 Revenue Limit is the Base Sept Membership
Average.
30
REVENUE LIMIT Line 6Data Input

• Line 6 is the Current Year Sept Membership
  Average.
• Enter your estimated Fall, 2006 FTE counts.

31
REVENUE LIMIT Line 10BData Input

• After all of your membership counts are in the
  worksheet, Line 10B will automatically calculate
  a declining enrollment exemption if your district
  qualifies. Notice that this information
  automatically fills in on the right-hand side of
  the worksheet.

32
REVENUE LIMIT Line 17Data Input
The Department of Revenue certifies the 2006
Property Values on October 1, 2006, so use an
estimate until the certification arrives.
33
REVENUE LIMIT Step 1

• Lines 1-3 Calculate the Base

34
REVENUE LIMIT Step 2

• Line 4A is the Allowable Per-Pupil Increase (In
  a biennial budget year, this can often change, so
  watch the DPI website.)
• If the sum of Lines 3 and 4A are less than the
  per-pupil low revenue ceiling, the calculation
  will automatically fill in an additional amount
  in Line 4B.
• If your district participates in a CCDEB, please
  call the Finance Team for further instructions
  for Line 4C.

35
REVENUE LIMIT Step 2

• Line 5 is the sum of Lines 3 and 4
  (auto-calculates).
• Line 6 is the Current Year Sept Membership
  Average.
• Line 7 is Line 5 multiplied by Line 6.

36
REVENUE LIMIT Step 3

• Exemptions to the Revenue Limit allow districts
  to levy additional amounts up and above the
  amount generated by the computation up to this
  point.
• Line 8 tracks Recurring Exemptions.
• Line 10 tracks Non-Recurring Exemptions.
• Its important to understand the distinction
  between the two.

37
REVENUE LIMIT Step 3

• Recurring Exemptions (Lines 8A-E) are
  base-building that is, if the district taxes
  for any of this additional authority, the levy
  amount is automatically included in the
  succeeding years base.
• Any unused Recurring authority is eligible for
  100 carryover into the next year.

38
REVENUE LIMIT Step 3

• Non-Recurring Exemptions (Lines 10A-C) are not
  base-building that is, if a district taxes for
  any of these exemptions, the amount is not
  included in the succeeding years base.
• In addition, any unused Non-Recurring authority
  is not eligible for carryover in the next year
  district have one, and only one opportunity to
  use Non-Recurring exemptions.

39
REVENUE LIMIT Step 3

• Line 11 is the final Revenue Limit With All
  Exemptions for your district.
• This is the total revenue your district can
  receive from the combination of property tax from
  Funds 10, 38, and 41, State General Aid
  (Equalization, Special Adjustment, and
  Integration Aids) and State Computer Aid.
• For budgeting purposes, its very important to
  compare this Line 11 with the previous years
  Line 11. Major decreases in Line 11 from year to
  year can have serious implications for your
  budget.

40
REVENUE LIMIT Step 4

• Line 12 is the Aid Certification provided by DPI
  every October 15. Remember to revise this number
  after you receive the General Aid certification
  in mid-October.
• Line 13 is the maximum amount a district can
  receive from the levies for Funds 10, 38 41,
  plus the amount of State Computer Aid.

41
REVENUE LIMIT Step 4

• Lines 14 15 are used to track levy amounts by
  fund. Enter the corresponding levy amounts on the
  appropriate lines.

42
REVENUE LIMIT Step 4

• Notice that Line 14A is the combination of Fund
  10 Levy State Computer Aid. For revenue limit
  purposes, include both amounts here. Computer Aid
  replaces a portion of the fund 10 levy, is based
  on the districts total levy amount, and is
  computed in Line 17.

43
REVENUE LIMIT Step 4
Computer Aid replaces a portion of the Fund 10
levy.
44
REVENUE LIMIT Step 4

• As soon as all the levy amounts are entered, the
  remaining cells in the worksheet compute
  automatically.

45
REVENUE LIMIT Step 4

• Carefully transfer the levy-related data from
  the Revenue Limit worksheet into your budget

46
REVENUE LIMIT Step 4

• and into your districts PI-401 Levy
  Certification in the DPI School Finance Reporting
  Portal.

47
REVENUE LIMIT Step 4
Send out your tax bills.
48
2006-2007 Revenue Limit

• So, what does this mean
• for my district, and how do I use this
  information for budgeting?

49
Using This Data for Budgeting

• Fund 10
• Line 18 Src 211
• Line 15C Src 212
• Line 17 Src 691
• Line 12 Src 621

50
The Big Picture
BOE Votes on levies. Certify Levies via PI-401
PC-401 (in portal)
Revenue Limit Calculation
3rd Friday Count, Oct 1 Tax Values, October 15
Aid
Annual Meeting?
Budget Planning Papers
Send tax bills. PI-1508
Budget Adjustments to BOE
Budget Report PI-1504
51
BUDGET TIMELINE MODEL

• Use at your discretion!!!!!

52
Lets take a break!
dpi finance team
53
EQUALIZATION AID CALCULATION
54
Equalization Aid

• Why do you need to know how to calculate aid when
  DPI calculates it for you?
• Because you will be asked by your board members,
  constituents and the media
• So you can make sure its accurate and, if it
  changes, figure out why
• Because you may want to do estimates and what
  ifs

55
Equalization Aid

• What determines where a district is in the
  formula?
• - shared cost per member
• - equalized value per member
• - state factors
• In theory, the higher the value per member, the
  less state aid a district will receive. And
  as cost per member goes up, the percentage of
  reimbursement goes down.

56
Equalization Aid

• How can you determine where you are in the aid
  formula and figure an estimate of your aid for
  06-07?
• With the Simplified Percentage Method of
  Estimating Equalization Aid and

57
Equalization Aid
Membership - Sept. Jan. divided by 2 plus
summer school
Equalized Value when they become available, use
the May (School Aid) Value, for now, use the Oct.
1 (Tax Apportionment) Value sent to your district
(or check our web site)
Shared Cost - use the shared cost worksheet on
our website, with annual report
58
Equalization Aid

• Reminder 2006-07 Equalized aid is computed using
  prior year data 2005-2006 membership, shared
  cost and property value.
• You dont have the data you need right now to
  make an accurate estimate of your 2006-07 aid
  its too early..

59
Equalization Aid, Line 12 of the Revenue Limit
Worksheet

• On October 15, 2006 DPI will certify an amount to
  districts. It is the amount of aid the districts
  will receive in 2006-2007
• We will provide an early estimate at the Spring
  Finance Workshops in mid - late April
• Place that amount on line 12 of the 2006-07
  revenue limit worksheet.

60
Equalization Aid

• Switch to SIMPLAID Excel worksheet

61
Counting Students
62
School Day

• 115.01(10) School Day. (a) School days are days
  on which school is actually taught and the
  following days on which school is not taught
• 1. Days on which school is closed by order of
  the school district administrator because of
  inclement weather and days on which
  parent-teacher conferences are held, not to
  exceed 5 days
• 2. Days on which school is closed by order of a
  local health officer, as defined in s. 250.01(5).
• 121.02(1)(f) Schedule at least 180 school days
• 121.02(1)(f) refers to minimum hours of
  instruction.
• 121.006(2)(a) State aid withheld...

63
Counting Students

• Summer School FTE
• June Census
• ISES
• 3rd Friday in September Pupil Count
• PI 1563
• 2nd Friday in January Pupil Count
• PI 1563

64
Summer School FTE

• Summer School starts the school year
• An Excel worksheet is available to calculate your
  Summer School FTE.
• The data on the front page of the Excel worksheet
  is reported to DPI on-line at the conclusion of
  summer school and is due in September.
• The summer school report is one of the few
  reports that ask for an FTE count as opposed to a
  head count.

65
Summer School FTE

• Why do we need this?

• The calculated FTE is added to the districts
  membership for determining aid. Summer FTE
  starts the school year.
• Current law allows 40 of the calculated FTE in
  summer school to be used in the districts
  September membership for revenue limit purposes.

66
June Census
In an on-line report, all districts must report
the number of residents that are at least 4 years
old but not yet 20.

• Ages 4-14 if in a K-8 district
• Ages 14-20 if in a high school district

-Per 120.18 Wisconsin Statutes - 2
methods Conduct a Census on June 30th -
120.18(1)(a)1 Count according to 120.18(1)(a)2.
-This is a head count, not an FTE !!!
67
June Census

• Why do we need this?
• It determines the amount of library aid a school
  district will receive.

68
PI 1563 - 3rd Friday in September Pupil Count

• A very critical report - needed to calculate both
  aid membership and revenue limit membership
• collected by the School Finance Team
• if an error is found, the report must be amended
• demographic information about pupils is not
  important

69
PI 1563 - 3rd Friday in September Pupil Count

• Both the Aid Membership and Revenue Limit
  Membership calculation will utilize the resident
  pupil count from this report
• Key question Who is paying for pupils
  education?

70
PI 1563 -2nd Friday in January Pupil Count

• Nearly identical to 3rd Friday in September Pupil
  Count report
• Used in calculating aid membership
• Not used in Revenue Limit calculation

71
What About TheYouth Challenge Academy ?

• Special counting rules apply.
• See the document on our website.
• http//www.dpi.wi.gov/sfs/youthchall.html

72
ISES

• Individual Student Enrollment System
• Originates out of the Library Statistics
  Department
• Collects student information such as gender,
  ethnicity, and grade-level

73
Lunchtime!!!!!!!!
dpi finance team
74
Lets Talk About.

• WUFAR
• Fund Balance
• Short Term Borrowing
• OPEB
• Transfer of Service
• Comparison Measures
• Fund 80

75
WUFAR
76
WUFAR - 101

• Wisconsin Uniform Financial
• Accounting Requirements
• -effective as of July 1, 2002-
• http//www.dpi.gov/sfs/wufar.html

77
WUFAR Structure

• It is a multi-dimensional reporting system that
  can also be used as an accounting system
• Districts ARE NOT required to use the system for
  their accounting
• BUT, every district IS required to report to DPI
  using the system (Budget and Annual Reports)

78
WUFAR Account Format

• Fund Location Object/ Function
  Program/
• Source Project
• --------------------------------------------------
  --------------
• XX XXX XXX XXXXXX
  XXX

flexibility
flexibility
79
Fund

• Stand alone accounting entity
• Balance Sheet, Revenues, and Expenditures for
  each fund
• Within fund, Debits must equal Credits (the
  fund must be self-balancing)
• Change in fund balance equals difference between
  fund revenues and expenditures

80
Fund

• Ending fund balance minus beginning fund balance
  revenues minus expenditures
• More revenues than expenditures means more fund
  balance at end of year

81
Source Code

• The Source dimension is used to classify
  revenues and other fund sources by their origins.

2 QUESTIONS WHO PROVIDED THE MONEY? WHAT IS
IT FOR?
82
Revenue Coding

• SOURCE CODES
• Local (source 200)
• A WI District (source 300)
• A CESA (source 500)
• State Agency (source 600 700)
• Federal Agency (source 700)

83
Object Codes

• The Object dimension is used to identify the
  service or commodity used in accomplishing a
  function.
• Normal Rule
• Expenditures are charged to the fiscal period
  when the services are provided, supplies are
  used, or equipment is acquired.

84
Object Coding

• MOST-USED OBJECT CODES
• Salaries (100 Objects)
• Fringe Benefits (200 Objects)
• Purchased Services (300 Objects)
• Non-Capital Objects (400 Objects)
• Capital Objects (500 Objects)
• Debt Retirement (600 Objects)
• Insurances Judgments (700 Objects)

85
Function Classification

• Function describes the purpose for which a
  service or material object is acquired.
• Reporting to DPI is at the 2 or 3-digit function
  level, but local districts can use more detail
  for tracking expenditures.

86
Functional Coding

• THE QUESTION TO ANSWER
• Which defined purpose caused the revenue or
  expense to be incurred???

87

• Defined Purposes (AKA FUNCTIONS)
• Instructional (100000) limited to activities
  between students and teaching staff
• Support Services (200000) administrative,
  technical logistical support to both
  instructional and non-instructional programs
• Community Services (300000)
• Non-Program Trans. (400000)purchased
  instructional services, interfund transfers, open
  enrollment tuition scholarships are included
  here
• District-Wide (500000)used only with revenue
  sources

88
WUFAR

• Allows for
• functional costing
• in addition to
• programmatic costing

89
WUFAR Capturing Costs?

• Ex HS Music Program Expenses
• Instructional Expenses
• Staff Training
• Maintenance on Equipment
• Transportation

90
WUFAR Account Format

• Fund Location Object/ Function
  Program/
• Source Project
• --------------------------------------------------
  --------------
• XX XXX XXX XXXXXX
  XXX

flexibility
flexibility
91
WUFAR Capturing Costs?
Fund Location-HS Object Function
Program-Music

• Instruction 10 -400 -xxx -125000-790
• Staff Trg. 10 -400 -342 -221300-790
• Maintenance 10 -400 -320 -254410-790
• Transport. 10 -400 -341 -256740-790
• -allows for both programmatic and functional
  costing-

92
FUND BALANCE
93
Fund Balance

• WHAT IS IT?
• Assets minus Liabilities
• It is not cash!
• It is the total of what a District owns minus
  what it owes

94
Fund Balance

• WUFAR ACCOUNTS
• 931 000 Reserved-Designated - Late Billing And
  Projects
• 932 000 Unreserved-Designated - Cash Flow
• 933 000 Unreserved-Undesignated At the end of
  the fiscal period, this account will include the
  difference between revenues and expenditures
  until re-appropriated to another fund balance
  account.

95
Fund Balance

• WHAT IS APPROPRIATE?
• It is a local decision
• Range 0 to 70
• The average fund balance is about 17 of budgeted
  expenditures

96
Fund Balance

• WHAT IS APPROPRIATE FOR YOUR DISTRICT?
• Do a cash flow analysis
• Estimate the typical difference between assets
  and liabilities
• Determine an amount to set aside for projects
• Estimate an amount for late billings

97
Fund Balance

• USING FUND BALANCE
• Once used - it is gone
• Use for one-time expenditures
• Use for emergencies
• Try not to use it for on-going expenditures

98
Fund Balance
For more information, go to the finance team home
page.
http//www.dpi.wi.gov/sfs/fundbal.html
99

• SHORT TERM BORROWING

100
Short Term Borrowing

• Purpose
• Authority
• Amount
• Terms
• Accounting
• Red Flags

101
Short Term Borrowing

• PURPOSE
• Cash flow
• It can actually be for any legal purpose
• Be Careful!

102
Short Term Borrowing

• AUTHORITY
• Wisc. Stat. 67.12(8)
• An annual meeting must adopt levies
• DPI certification of revenues is not required

103
Short Term Borrowing

• AMOUNT
• Do a cash flow analysis
• It works like a revenue anticipation note
• Maximum - 1/2 of a districts revenue limit
• DPI notification is not required
• Do not report as long term debt!

104
Short Term Borrowing

• TERMS
• By two-thirds Board resolution
• When - anytime after levy adoption
• Due - November 1 of the year following the year
  of the loan
• Pay interest as charged by the lender
• It IS NOT recorded as debt service in Fund 38 or
  Fund 39!

105
Short Term Borrowing

• ACCOUNTING
• Receive Principal - Increase Cash, Increase
  Balance Sheet 10B 811 100
• Repay Principal - Reduce Cash, Reduce Balance
  Sheet 10B 811 100
• Pay Interest Expense - Reduce Cash, Increase 10E
  283 000 682
• (record interest as of June 30th, if note is
  still outstanding)
• Receive Interest - Increase Cash, Increase Source
  10R 280

106
Short Term Borrowing

• RED FLAGS
• Borrow only what you need
• Beware of federal limitations (rules of
  arbitrage)
• Avoid tax money pledged to debt service
• Seek legal counsel

107
DEBITS/CREDITS AUDITOR-SPEAK
108
OTHER POST EMPLOYMENT BENEFITS
(OPEB) VERSES PRIOR SERVICE LIABILITY
109
OPEB

• Benefits received by the employee after
  employment ends in exchange for employees
  current service
• Most common healthcare benefits (i.e. medical,
  dental, vision, Rx)
• Governed by GASB 43 and 45
• Actuarially determined

110
PRIOR YEAR SERVICE LIABILITY

• Amount due to the Wisconsin Retirement System as
  a result of service earned prior to an employer
  joining WRS
• Amount is determined by and paid to the Wisconsin
  Retirement System

111
TRANSFER OF SERVICE
112
Transfer of Service

• Transfer of Service is
• a recurring exemption to the revenue limit
• based on WI Stat. 121.91(4)(a)
• an increase on the local tax levy
• NOT a payment from the State
• NOT a payment from another district

113
Transfer of Service

• What Transfer of Service does
• helps the district cover unexpected costs for
  incoming Spec Ed/ESL (English as a Second
  Language) transfers
• helps the district cover the cost of new
  operation expenses that were once provided by
  another municipality

114
Transfer of Service
http//www.dpi.state.wi.us/dpi/dfm/sfms/transerv.h
tml
115
Transfer of Service

• Must apply to DPI during the month of June but
  before July 1 - Two-Part form - Parts A B
• Fill out part A with your cost increases
• Send part B to the other district (do this now)
  get it back
• The cost reduction must be reported in part B

116
Transfer of Service
Summary Sheet
Due to the volume of requests, we are requiring
that all districts sort their transfers by
category (special education, LEP, and oth gov't
unit), bundle, and compute totals by category.
Include the summary sheet in your packet and
submit in June, 2006, before July 1. Due to the
volume of requests, the deadline is firm.
117
(No Transcript)
118
COST PER PUPIL THE OLD COMPARE GAME
119
Cost Per Pupil

• How is Cost Per Pupil calculated?
• What do you want to use it for?

120
Basic Per Member Costs

• Shared Cost comes from Fund 10, Fund 38,
• Fund 39
• Comparative School Costs 3 measures
• Current Educational Cost
• Total Education Cost
• Total District Cost
• http//www.dpi.wi.gov/sfs/cmprvcst.html

121
What is Shared Cost?

• Its calculated by taking the expenditures in
  Funds 10, 38 39 and subtracting deductible
  receipts
• Its used to determine the amount of state aid
• Shared Cost per Member is usually a smaller cost
  measure than others (no categoricals, fees, etc.)

122
What is Comparative Cost?

• It is published by DPI on-line in the Basic
  Facts. http//www.dpi.state.wi.us/dfm/sfms/
• It can be used to compare a districts cost with
  other districts.
• It itemizes costs into
• Current Educational Cost
• Total Education Cost
• Total District Cost

123
Comparative Cost

• Total Current Educational Cost (TCEC)
• This measure attempts to identify overall
  instructional and instructional support service
  costs attributable to district residents.
• Excludes transportation
• Excludes facility acquisition expenditures
• Excludes inter-fund transfers
• Excludes revenues for instructional services the
  district provides to non-resident pupils such as
  tuition receipts

124
Comparative Cost

• Total Education Cost (TEC)
• This is the TCEC plus transportation,
• expenditures for facility acquisitions charged
• to the General, Special Project, and Capital
• Expansion (Tax Levy Financed "Sinking")
• funds, and debt service principal and interest.

125
Comparative Cost

• Total District Cost (TDC)
• This is TEC plus food and community service
  costs. It should be noted that food and community
  service activities are usually funded with fees
  and other program revenue, requiring little or no
  property tax subsidy.

126
Other Groupings

• There are many ways of showing specific
• revenues or expenses when presenting
• budget or annual reports to your Board.
• -function
• -object
• -source
• These reports reflect local practice and
• preference.

School Finance Data Warehouse
127
Community Service (80)
http//www.dpi.state.wi.us/dpi/dfm/sfms/ltrjun7_02
.html

• Is it in the Cap? No.
• (It was at one point.)
• What is it for?
• What can we put in it?
• How do we account for it?

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Questions?

• Visit our web site
• http//www.dpi.wi.gov/sfs/index.html

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Or call

• Brad Adams, Consultant, 267-3752
• Lori Ames, Consultant, 266-3464
• Karen Kucharz, Consultant, 267-9707
• Jerry Landmark, Assistant Dir., 267-9209
• Gene Fornecker, Auditor, 267-7882
• Natalie Rew, Auditor, 267-9212
• Kathryn Guralski, Auditor, 266-3862
• David Carlson, Director, 266-6968