Employment Law

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Recruiting 101
Human Resources Liaison
Patsy Fan Popelas Janette Ramos, HR
Coordinator Recruitment Manager Kristen
Smuder, HR Coordinator Employment_at_mail.ucf.edu
Carol Arce, HR Representative 407-823-2771
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Objectives

• To provide useful information about
• Recruitments responsibilities
• PeopleAdmin On Line Applicant Tracking System
• Approval of USPS Hiring Proposals
• AP approval process

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What do we do ?

• Advise on the USPS and AP hiring processes
• Approve AP and USPS Hiring paperwork
• Approve access to the applicant tracking system
  (www.jobswithucf.com/hr)
• Approve vacancy requisitions
• Release applications for USPS positions after
  verifying Veterans Preference and regular USPS
  employee status
• Conduct training Interviewer Certification and
  Online Hiring Workshop
• Job Postings (CareerBuilder Workforce Central
  Florida)
• Tech support to departments for Faculty posting

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And

• Attend job fairs
• Run background checks
• Verify academic credentials
• Verify physical results
• Administer typing tests
• Manage the Universitys Unemployment Compensation
  Program

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Job Postings
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Job Posting Deadlines
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USPS approval workflow

• Forward signed Hiring Proposal, signed
  application and transcripts (if applicable) to
  Recruitment.
• Recruitment reviews the Hiring Proposal and
  required documents (verifies qualifications,
  salary, start date, completes background
  check).
• Recruitment notifies department to schedule
  physical (if required)
• Recruitment approves the hiring paperwork and HM
  is notified via system-generated email that
  selected candidate is approved.

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A P approval workflow

• Search committee may or may not be required
  depending on the position. Interviews are
  conducted. Reference checks are completed.
• Status of all candidates are changed in the
  system to reflect results. Second source of
  advertising and reference check information is
  entered in the system.
• HM approves selection and electronically forwards
  the requisition up the chain for Final Executive
  Approval.
• Executive User forwards the requisition to Final
  Recruitment Review.
• Hard copies of original signed application and
  original transcript are forwarded to Recruitment.
  
• Forwarded to Compensation for approval.
• Designee receives Selected Candidate Approved
  notification via system-generated email.
• Agreement is printed and signed by AA or VP.

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OPS positions

• May hire OPS without any posting
• May select someone from an OPS pool. (An open
  posting to gather applicants interested in
  temporary employment in general categories (i.e.
  office support, custodial, computers)
• To request access to a specific pool,
  contact Recruitment at employment_at_mail.ucf.edu
• Department may post an OPS opening just like a
  USPS position.

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Changes

• Recruitment website has been updated with online
  system tutorials and quick reference guides
• Faculty Online Hiring Process Phase I
• All faculty postings are currently posted on the
  Online Employment System
• Faculty Online Hiring Process Phase II
• Coming soon!!!
• Faculty Background Checks
• New faculty hires
• New adjunct faculty hires
• Returning adjunct may be required

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Questions?