Creating a Power Point Presentation

1
Creating aPower Point Presentation

• Otsego Elementary Schools
• Grand Rapids, Haskins, Weston

2
Keep in Mind

• Try not to make changes to the layout so
  formatting (adding background, design, color)
  will be easy later
• Dont change colors or fonts either thats
  publishing the last step in the writing process

• Use an Autolayout slide

3
Steps to create a presentation

• 5. Formatting
• 4. Effects
• 3. Graphics
• 2. Text
• 1. Storyboard

4
Storyboard

• Think ahead organize the order of the
  presentation and
• decide what will be on each slide

5
Text
Content

• Grammar
• Spelling
• Punctuation
• Spacing (space after comma and period)

6
Graphics
Balance (picture vs. text object vs.
blank space)

• Placement (correct direction with no overlaps
  not interfering with design template)
• Consistency
• Remove hyperlink from graphics from Internet

7
Effects
Custom Animation

• Effects and Sounds
• Order and Timing on mouse click or
  automatic
• Transitions
• Action Settings
• Links
• Use for importance, not just because you know how
  to do it dont let it be distracting.

8
Formatting

• Design Templates
• Color Scheme
• Background
• Font Style
• Font color
• Layout

9
Clipart

• double click
• select the clipart
• insert clip
• position
• resize

Use a slide layout with a clipart box
10
Clipart
If not using slide layout with a clipart box

• insert
• picture
• clipart
• select clipart

• insert clip
• close clipart
• position
• resize

11
Graphic from a file

• Delete the clipart box if there is one on the
  slide
• Insert
• Picture
• From file
• Locate the file
• Click the file
• Insert the graphic file
• Keep from distorting resize using a corner
  handle
• Line up with the text box

12
Graphic from Internet

• Find graphic on Internet
• Right click graphic
• Copy
• Go to slide
• Right click
• Paste
• Place
• Resize

Source http//home.nwoca.org/ November 12,
2002 - NWOCA Home Page
13
To cite a source

• Address highlight and right click the address
  on your browsers address bar, copy, go to the
  slide, paste (this creates a text hyperlink to
  the source) http//home.nwoca.org/
• Type the date you accessed the informationNovembe
  r 12, 2002 (spell out the month, correctly
  punctuate and space the date)
• Type the web page title as shown in its title bar
  (restore shrink PowerPoint so you can see the
  web pages title bar) NWOCA Home Page

Have a text box on the slide ready for the
address.
14
Remove the graphics hyperlink

• Right click on graphic
• Click Hyperlink

• If Insert Hyperlink appears, there isnt a
  hyperlink just close that window
• If there is a hyperlink, click Remove Hyperlink

15
Graphic layout

• Graphic should direct the readers eyes to the
  text or important object on the slide

This man is looking off the slide, so the
viewers attention is led off the slide instead
of into it. Avoid this type of placement.
By moving the graphic so the man is looking onto
the slide toward the text, the viewer is directed
to the important part of the slide (text).
16
Apply a Design Template

• From Format, apply a design template
• Most effective ones dark background with
  light text

17
Arrange slides usingslide sorter view
In slide sorter view, drag the slide to a new
location. To delete a slide, click on it, then
press delete on the keyboard.
18
A dummy slide with a chart is a good test of
color
19
Use a standard color scheme(Format Slide Color
Scheme Standard Tab)

• If you add text
• be sure it is the same font as the rest
• double check if you add something after using a
  design template
• the font probably isnt right if the text box
  was added later

20
Use a Custom Color Scheme(Format Slide Color
Scheme Custom Tab)

• Change most colors
• text
• titles
• accents
• lines
• hyperlinks (be sure it is clearly visible and
  easy to read, not glaring)

21
Be sure to proofread your presentation

• F7 to check spelling
• spacing (after comma and period)
• good balance, and make sure objects are large
  enough to fill the slide, but keep a little white
  space and some margins
• consistent font (name and size) titles larger
  than body, resource smaller than body
• view the presentation to check for less obvious
  problems too close to edge, overlaps

22
Enjoy using PowerPoint

• Thanks for trying it.