1

1
Fall 2004USPS UpdatesTCCSA
2
BENACC

• PLTOSI - New option added to convert unused
  personal leave to sick leave
• PLTOPAY - New option to pay employee for unused
  personal leave

3
BENACC

• PLTOSI
• Converts unused personal leave to sick leave days
• Allows a minimum number of days to convert
• Allows exclusion of partial days

4
BENACC
5
BENACC

• Processing Options
• Convert personal leave option
• Convert one personal day to one sick day
• Convert 50 of unused to sick days
• Convert the unused personal days minus 1 to sick
  days
• Carryover 1 personal leave day and convert the
  remainder minus 1 to sick days

6
BENACC
7
BENACC

• Sort, sub-totals, pagebreak
• Employee ID
• Pay Group
• Check Distribution Field
• Employee Name
• Building/Department
• Appointment Type

8
BENACC
9
BENACC

• Selections
• Minimum value to convert
• Partial days
• Pay group
• Appointment type
• Contract start date
• Eligibility
• All

10
BENACC
11
BENACC
12
BENACC

• Processing Steps
• Adds ATDSCN entry for reduction of personal leave
  balance to get balance back to zero
• Adds ATDSCN entry for increase of sick leave
  balance
• May not match the personal leave reduction if
  partial days are excluded

13
BENACC

• PLTOPAY
• Converts unused personal leave to payment
• Allows minimum of days to be converted to payment
• Allows exclusion of partial days

14
BENACC
15
BENACC

• Payment can be placed in UPDCAL_FUT
• MIS pay type
• Account is that from first eligible job or first
  job
• Object code is set to 122 or 152

16
BENACC
17
BENACC

• Zero personal leave balance
• Allows balance to not be zeroed
• Defaults to Y zero leave balance
• ATDSCN AC PL record is created

18
BENACC
19
BENACC

• Convert personal leave option
• Rate of payment
• Flat rate for each unused personal day
• Up to four rates can be entered to allow a
  different rate for each day
• Rate type
• Hourly
• Daily
• Use the rate from JOBSCN

20
BENACC
21
BENACC
22
BENACC

• Sort, sub-totals, pagebreak
• Employee ID
• Pay Group
• Check Distribution Field
• Employee Name
• Building/Department
• Appointment Type

23
BENACC
24
BENACC

• Selections
• Minimum value to pay
• Partial days
• Pay group
• Appointment type
• Contract start date
• Eligibility
• All

25
BENACC
26
BENACC
27
CALCPAY

• Taxable gross added
• DEDDET and DEDTOT now include taxable gross
  figures
• Pay group, building/department codes and check
  distribution fields removed from reports

28
CHKPRT

• Allows hire dates to print on pay stubs
• Hire date from JOBSCN
• Hire date reported to Department of Job and
  Family Services
• Can be used for payroll checks and direct
  deposits
• Contact DA-Site if interested in utilizing

29
CHKPRT

• New optional tokens added

30
LEVPRO

• Updated default
• Defaults to projection option regardless of
  previous option used

31
NEWCNT/IMPORT

• Modified to flag informational messages
• If calculated pay per period amount differs from
  pay per period value in spreadsheet
• If calculated daily/hourly rate amount differs
  from daily/hourly rate value in spreadsheet
• Calculated values are always imported into NEWCNT

32
NEWCNT/PURGE

• Optional report can be generated
• Summary report added to purge
• Similar to output from summary report option in
  NEWCNT/REPORT

33
NEWCNT/REPORT

• Added per pay amounts
• Grand total of per pay figures
• Average of per pay figures

34
NEWCNT/REPORT
35
UDMS Updates

• Work days added to ATTENDANCE view
• Job status added to ATTENDANCE view
• Advance flag added to JOBS view
• Added fields to DED_DIRECT_DEP view for routing
  number short code
• Added new view for routing number file

36
USPAUDIT

• Modified to issue a warning when dates are out of
  range

37
USPEMS

• Added validations in PERDET to match those used
  by ODE in aggregation process
• Each employee lists validation errors
• Messages indicate potential validation error with
  field(s)
• Flagged by

38
USPEMS

39
USPLOAD

• Added ability to process by SSN and employee ID
• Obtains employee ID from biographical record for
  load and update of records in ATDSCN, BENSCN,
  DEDSCN, JOBSCN, PAYSCN and BIOSCN based on SSN
• Eliminates the requirement of having both
  employee ID and SSN

40
USPLOAD

• Allows other values
• More user friendly values are accepted
• Appointment type
• Accepts Classified Certificated
• Retirement code
• Accepts SERS STRS
• Yes/No flags
• Accepts Yes No
• Etc.
• Complete listing in USPS reference manual

41
USPRPT

• SURCHG
• Generates optional CSV or TAB delimited file

42
USPRPT

• ACCRPT
• Option to generate a CSV file

43
USPRPT

• Added selection by Pay Group

44
USPRPT

• CHKSTS
• Added checking for break in check numbers when
  sorting by check number

45
USPRPT

• FUTPAY/CURPAY
• Added summary of pay group totals to end of
  report as well as totals when pay groups break

46
USPRPT

• RPTSUM
• Modified to allow personnel users access to report

47
ERNREG

• New option to include all board amounts
• Y includes all board amounts in a separate
  column on report
• N excludes all board amounts except for the
  non-voluntary board amounts such as medicare and
  retirement
• Added to PAYROLLCD to always include all board
  amounts

48
ERNREG

49
ERNREG
50
USPSCN

• BIOSCN
• Added fields for sub days
• Date of next evaluation

51
USPRPT

• EMPMST
• Implemented sub days and date of next evaluation
  field

52
USPRPT
53
Routing Number Entry

• USPSDAT/ROUTSCN
• Master entry of routing numbers for direct
  deposit

54
Routing Number Entry
55
Routing Number Entry

• USPSDAT/ROUTRPT
• Report listing routing number information

56
Routing Number Entry

• USPSDAT/ROUTRPT
• Report sample

57
Routing Number Entry

• USPSCN/DEDSCN
• Allows short cut code for routing number
• If short code is used, routing number is
  supplied from the routing number entered in
  ROUTSCN
• If short code is used, routing number is
  non-modifiable
• ROUTSCN entries accessible by pressing help and
  selecting from popup window

58
Routing Number Entry
59
Routing Number Entry
60
Routing Number Entry

• CHKPRT
• Allows institution description from ROUTSCN to be
  included in output data files
• Allows stub abbreviation from ROUTSCN to be
  included in output data files
• Available for
• Direct deposits pay stubs
• Form file will need to be updated if districts
  are interested.

61
Routing Number Entry

• PAYDIR
• If short codes are in DEDSCN
• PAYDIR uses routing number assigned to the short
  code as defined in ROUTSCN

62
Routing Number Entry

• New field added to DEDAMT file direct deposit
  record
• Routing number xref short code
• USPROUT.IDX file
• Routing number xref codes
• Routing numbers
• Descriptions
• May want to include this file in per payroll save
  procedures that execute prior to CHKUPD or other
  custom procedures

63
CHKSTA

• Creates output text file
• Not a complete check as CHKPRT or PAYDED would
  generate
• YTD deductions not included
• Leave balancing not included
• Employee counts on deduction checks not included

64
CHKSTA

• Print file created for all reissue options
• CHKSTA_CHKFORM.TXT
• CHKSTA_PAYDED.TXT
• CHKSTA_DIRFORM.TXT
• .DAT file created for use in some laser printing
• CHKSTA_CHKFORM.DAT
• CHKSTA_PAYDED.DAT
• CHKSTA_DIRFORM.DAT

65
CHKSTA

• Laser printing may require rename
• Some laser printing software may require files
  created by CHKSTA to be renamed to match the
  names of the files created by CHKPRT and PAYDED