Managing a Digization Project

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Managing a Digization Project
Trudy Levy - Image Integration Howard Brainen -
Two Cat Digital
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Agenda

• Planning, Standards and Procedures
• New Tools Color and Computer files
• Lunch
• Decision Making
• Break
• Project and Color Management
• QA - About your projects

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Planning, Standards and Procedures

• Trudy Levy, Image Integration

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Making a Good Road Map

• Know Your destination before you start

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SPAM

• Specific
• Positive
• Attainable
• Measurable

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Kalies Use Statement

• This Project will provide an insight into the
  manner of communications at the turn of the
  Century.

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Spam Use Goals

• Illustrate the history of Postcards as a
  communication device.
• Include postcards used as holiday greeting cards
  and travel documentation.
• Promote the Historical Societys existing and
  credit the donors gift

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Spam Use Goals

• Users will browse a web-based catalog of screen
  images.
• Users will be able to study handwriting examples
  and verbal expressions.
• Users may request prints of the postcard
  illustrations at their original size.

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Spam Planning Goals

• Develop SPAM statements.
• Research and develop standards and procedures
  that meet the project goals.
• Two weeks to Complete these tasks.
• One week to review and comment.

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Spam Implementation Goals

• budget - 1000 capital expenses,
• 300 hours of labor, 1.5 staff, six-months.
• Purchase new scanner.
• The maintenance of the project will be as
  automated as possible, only requiring 10 hours of
  staff time a month.

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Is it SPAM?

• Our scanning process will capture color and
  handwriting.
• Our selection process will include an example of
  each significant holiday.
• Our scanning process will capture both sides of
  each postcard

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Creating a digital collection is not a scanning
project!
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Components

• Creation
• Retrieval
• Access

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From Goals come Standards

• Funder set standards
• Community requirements

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Selection Standards

• Best sources
• Know your material
• Organize

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Scanning is one part of data gathering

• Resolution!!!

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How Dense is Your Image?
5 pixels per
10 pixels per
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Pixel Dimensions
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Variable vs Constant
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Master vs. Derivatives

• Masters are archival and should be untouched by
  humans.
• Derivatives are the ones you use

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Be Conventional

• Tifs
• Share
• Idimageid.tif

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Summary

• SPAM plan!!
• Set standards that match or are required.
• Make Masters and Use Derivatives
• Be Conventional

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Question and Answers
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New Tools

• Trudy Levy, Image Integration

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New Tools

• Information Management
• Color Management
• File management - the new slide labels

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Information Management

• DAM - marries image and metadata
• Provides access
• To information
• To image use
• Manages work flow

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One DAM may not be Enough

• Data does not come out as it goes in!

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Workflow DAM
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Color Management

• use a device independent color space
• examples Adobes RGB 1998 CIE lab
• calibrate monitor often
• spectrometer to calibrate your devices

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Color in the Computer

• Computer color is generated by numbers
• Color profile is Dictionary
• Color Space

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Color Space as Modeled by CIE lab

• CIE
• Commission Internationale de lEclairage
• lab
• l is the light to dark axis
• a is the red to green axis
• b is the yellow to blue

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Dynamic Range - Levels -
Color is Light
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Gamma - 2.2

• Rate of increase of black to white.
• Impacts midtones apparent brightness

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White Point

• The whitest white
• Light has color

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File Naming

• Identify subject
• Identify ownership
• Locate Master Image

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Summary

• Many DAMS - input and output may require
  different ones.
• Manage Color too.
• Calibrate!!!
• File names have new meanings

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Working Lunch 1230 - 130
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Project Management

• Trudy Levy

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Project Management

• Plan
• Track
• Assign Responsibility
• Document Success

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Tracking Systems

• Document workflow
• Folders structure
• Sequence tasks
• Target dates
• Re-evaluate

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Critical Path
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Document Success
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Web Logs
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Could not Find it!!