Access to Exclusive Expedia Hotel Rates ... The Expedia acc

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Welcome toExpedia Corporate Travel for Harvard
UniversityEmployees
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Expedia Benefits the Traveler

• Cost Savings
• Direct Access to over 400 fare options for a
  single routing
• Harvard Negotiated Fares
• Exclusive Web Only Fares
• All published fares
• Access to Exclusive Expedia Hotel Rates
• Expedia uses it strong base to negotiate best
  rates for our use
• Access to Car Rentals
• Discount will apply if Harvards Corporate
  Discount number is entered
• Preferred partners Hertz and Avis (Enterprise
  book direct)
• Low Transaction Fees
• 5 On-line Domestic and International
• 20 Agent Assisted Domestic
• 30 Agent Assisted International

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Expedia Benefits the Traveler

• Service
• Full Agency Service Supporting the On-line tool
• Dedicated Agents for Harvard (Available 8am to
  6pm ETZ)
• Agents Available 24/7
• AGENTS CAN BE REACHED AT 1-866-444-4947
• E-mails regarding flight changes and vital travel
  information
• Destination Information
• Maps Driving Directions

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Expedia Benefits the Traveler

• Service (cont.)
• Virtual Hotel Property Displays and Maps
• Seat Pinpointer Select your own seat on the
  plane
• Show real availability opposed to flight
  schedules

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Other Expedia Benefits

• Security and Privacy
• Security experts on duty 24/7 to maintain a
  fortified network infrastructure
• Data encryption, scrambling technology and
  firewalls
• SSL technology to ensure safe transmission of
  data
• Broadcast messaging
• Account Management Travel Office (TRO) can add
  or delete users as needed
• Speed
• Easy to Use
• A familiar site
• Available 24/7/365

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Harvards Account Set Up With Expedia

• American Express Card Holders Have Been
  Pre-Registered
• An e-mail was sent advising them of their access
  to the site and login.
• Step-by-Step process is also found on the
  www.travel.harvard.edu
• Administrators and Faculty Assistants Access
• Administrator function or
• Login as the traveler

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Expedia Account Set Up

• Set Up For Harvard Employees Who Do Not Have Amex
• Send an e-mail request to FAD_TRAVELMGR_at_HARVAR
  D.EDU
• The e-mail request should include Travelers
  Name, HUID and Harvard e-mail address if sent
  from an alternate location
• Set Up a Profile for a Non-Employee
• Follow the e-mail request process but include
• The name of the Harvard Employee who will be
  responsible for booking the travel reservations
• Provide a valid Business Purpose (who what when
  where why)
• Provide an expiration date when profile is no
  longer needed
• The Expedia account cannot be established until
  it meets these requirements
• The Expedia URL, login or passwords cannot be
  given to a non-employee under any circumstances.

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Expedia Questions?

• Who Do I Call With Questions
• The new EXPEDIA HOT LINE 496-1321
• Provide your name, question(s) and the best time
  to reach you
• To Whom Do I Send an E-Mail Question
• FAD_TRAVELMGR_at_HARVARD.EDU
• Detail the nature of your question
• When Can I Start Using Expedia Corporate Travel
• Upon completion of registration
• Customer Service
• Our Goal is to Respond To All Requests or
  Questions Within 24 to 48 Hours of Receiving the
  Request

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Expedia Demonstration
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ExpediaItinerary and Invoice
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Questions?