Welcome to Training for Processing Biweekly Payroll

1

• Welcome to Training for Processing Biweekly
  Payroll
• for Operations and Technical Assistants

2

• Introductions
• Gail Holzer, Payroll Manager
• Karen Ferry, Payroll Administrator
• Carol Windler, Biweekly Payroll
• Kendra Merriman, Assistant Comptroller
• Gail Carlton, Human Resource
  Information Supervisor

3

• Purpose of Training
• Provide knowledge needed to accurately process
  biweekly payroll for Operations and Technical
  Assistants.

4

• New Employees Classified as
• Operations and Technical Assistants
• Form 19 A/P (employee contract) should NOT be
  used
• Offer letter should have hourly rate only, do
  NOT state annual pay in offer letter

5

• Biweekly Payroll Change (Form 10B)
• Used for new Operations and Technical Assistants
  after 12/25/05
• New Position Codes
• 5011C12 for Operations Assistants (40A)
• 5011S12 for Technical Assistants (70A)

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• Biweekly Payroll Change (Form 10B) (cont)
• Annual Rate
• Hourly Rate X Normal Hours X 26
• Normal Hours Scheduled work hours for the
  biweekly pay period
• Full-Time Equivalency (FTE)
• Normal Hours / 80

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• Timecards
• Same as biweekly timecards except BLUE
• Use the following link to request a supply of
  blue timecards
• https//www.purdue.edu/frehoper/Forms/suppreq.htm
  
• Communicate to employees when timecards are due
  to Supervisor/Business Office
• All hours should be tracked to 10th of an hour
• Vacation and Sick Leave should be recorded on the
  timecard
• Holiday should be recorded on the timecard
• Personal Business Days and Other Leave with Pay
  should be recorded on the timecard as Other Leave
  with Pay

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• Vacation and Sick Leave
• Same as other AP Staff (vacation accrued monthly)
• Manually track in Business Office
• Balances will not display on paystub or on leave
  reports
• Include in REGULAR HOURS on the timeslip
  submitted to Payroll

11

• Personal Business Days and
• Other Leave With Pay
• Same as other AP Staff
• Manually track Personal Business Days in the
  Business Office
• Include in REGULAR HOURS on the timeslip
  submitted to Payroll

12

• Timeslips
• Generated with other biweekly timeslips
• Submit to Payroll the same time as
  service/clerical are submitted
• Vacation/Sick to be included in REGULAR HOURS on
  timeslip
• Holiday Pay to be recorded as HOLIDAY on timeslip
• Personal Business Days and Other Leave With Pay
  included in REGULAR HOURS on timeslip

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• Timeslips On-Going (cont)
• Record Regular, Holiday, Overtime on timeslips
• Record Terminal Vacation and Separation Pay as
  Other Leave with Pay on timeslips
• When Total Hours lt Normal Hours then timeslip
  should have comment if it is correct to pay lt
  normal hours
• Can charge to all valid accounts (including SPS
  and gift funds)
• PAIS is not needed
• Use monthly object codes

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• Overtime
• Overtime is paid for hours in excess of 8 in one
  day or forty in one workweek

15

• Contact Information
• Gail Holzer, Payroll Manager
• - 62227 gholzer_at_purdue.edu
• Karen Ferry, Payroll Administrator
• - 41695 kdferry_at_purdue.edu
• Carol Windler, Biweekly Payroll
• - 41698 cawindler_at_purdue.edu
• Gail Carlton, Human Resource Information
  Supervisor
• - 47137 gcarlton_at_purdue.edu

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