RESHAPING THE WORKFORCE John R. Mularski July 30

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RESHAPING THE WORKFORCEJohn R. MularskiJuly 30
31, 2003
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Labor Relations Conference

• Managing complement is a key driver for our
  financial performance
• Future changes require that we put in place a
  sound complement management process now

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Labor Relations Conference

• Why VER? - Why Now?
• Tool to Reshape
• Complement Challenges FY 2003 and Beyond
• Option that encourages voluntary movement

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Labor Relations Conference

• Assessing Approximate Potential
• Who meets the age and service requirements for
  VER?
• 58,000 APWU employees
• 8,400 NPMHU
• 7,600 supervisors

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Labor Relations Conference

• Purpose of Meeting
• Greater use and understanding of tools that are
  available
• Making data driven decisions
• Better Planning
• Exploiting Attrition

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Context and History

• Historical ability to manage growth
• Less success in static or downturn environment
• Complement growth, freeze, more growth cycle
• Sustained period of complement management

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Total Career On Rolls
Prior AP variance -2,392 EPLY variance
-18,007
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Repositioning Tools Techniques

• Weve Come A Long Way..
• FY 02 Complement Reduction
• 22,954
• FY 03, YTD (AP 11) Complement Reduction
• 18,007
• OVER 40,000!

Over 40,000!
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Repositioning Tools Techniques

• No magic pill
• No secret formula
• Instead
• Combination of ALL the tools and ALL the
  techniques!

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Repositioning Tools Techniques

• How Was It Achieved?
• Complement Coordinators
• Complement Review Committees
• Managed Conversions
• Managed Hiring
• WebCoins
• Reassignment Plans
• Learned From Others

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Repositioning Tools Techniques

• Additional Reshaping Tool
• (VERA)
• Voluntary Early Retirement Authority
• Provides for voluntary employee movement
• Provides complement optimization flexibility
• Complement challenges remain in FY 03 and beyond

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Repositioning Tools Techniques

• Operations Challenge
• Identify the positions that are excess
• Identify the placement opportunities
• Assess the FT/PTF ratios complement mix

Identify Excess Complement

• 
  
  

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Repositioning Tools Techniques

• HR Challenge
• Verify eligibility for an early retirement
• Significant workload which requires dedication
  of resources
• Errors are costly

Identify the Eligible

• 
  
  

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Repositioning Tools Techniques

• Staffing Scheduling Issues
• Repositioning and Reshaping within Labor Contract
  provisions
• Managing the conversion process
• Managing the hiring process
• Reassignments

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Repositioning Tools Techniques

• Legal Issues
• Legal obligations under voluntary early
  retirement authority
• Avoiding challenges resulting from failure to
  follow VERA procedures

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Repositioning Tools Techniques

• Complement Management Tools
• VERA Tracking
• VERA Modeling
• AIR (Automated Impact Report)

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Repositioning Tools Techniques

• Recap
• VERA SOP/Timeline/Rules
• VERA Modeling
• Staffing Scheduling Issues
• Repositioning Legal Issues

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