Nebraska State Employee

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2008 Nebraska State Employee Charitable Giving
Campaign Coordinator Training Guide
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Dear State Campaign Coordinators,   Thank you for
accepting this important role in the Annual State
Employees Charitable Giving Campaign. As an
Agency Campaign Coordinator, you are the critical
link between your agency and the success of this
campaign.   Your efforts are tremendously
valuable and greatly appreciated. Thank you for
your commitment and dedication in supporting this
cause. Together we are building better
communities in Nebraska. Sincerely,
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2008 Charitable Giving Campaign Timeline
July 14th July 25th 2008 Campaign Material will
be sent out July 21st at 745 am Kick-off event
at Governors Residence August 4th 29th 2008
Charitable Giving Campaign September 12th All
pledge forms turned into Stacey Dvorak
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State of Nebraska 2003 2007 Employee Campaign
History
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• Leadership Advisory Board members are appointed
  by the Governor and
• serve as the vital link between the campaigns
  charitable organizations, state employees, and
  Nebraska communities
• are volunteers and campaign leaders
• are essential in promoting the State Employees
  Charitable Giving Campaign, and
• educate stakeholders about its mission, values,
  and benefits to Nebraska Citizens

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Chairman of the Advisory BoardButch
LecuonaCommissioner of Labor471-9792flecuona_at_do
l.state.ne.us
Advisory Board Members
Carlos Castillo Jr.Director of Administrative
Services 471-2331carlos.castillo_at_email.state.ne.
us   John CraigDirector of the Department of
Roads479-4615jcraig_at_dor.state.ne.us Douglas
Ewald State Tax Commissioner 471-5604Doug.Ewald_at_
nebraska.gov Bob HoustonDirector of the
Department of Corrections479-5710bhouston_at_dcs.st
ate.ne.us    Mike Linder Director of
Environmental Quality 471-3383 Mike.Linder_at_NDEQ.St
ate.NE.US Bev NethDirector of Motor
Vehicles 471-3900bneth_at_notes.state.ne.us Chris
tine PetersonChief Administrative
OfficerDepartment of Health Human
Services471-9433christine.peterson_at_hhss.ne.gov  
Mike McCroryDirector of AS-State Personnel
Division471-2833mike.mccrory_at_nebraska.gov Col.
Bryan TumaSuperintendent of State
Patrol 479-4931bryan.tuma_at_nebraska.gov Bob
Zagozda Chief Operating Officer Department of
Health Human Services 471-1668 bob.zagozda_at_dhhs.
ne.gov   Stacey DvorakAS - State Personnel
Division471-4112stacey.dvorak_at_nebraska.gov
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What is Your Role?
Your departments campaign begins with
You!
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Role of the Coordinator
Educate Help your team understand what the
State Employees CGC is about and who the three
federations are and what agencies and needs they
represent across the state. Be there to answer
any questions they may have about how their gift
is used and the campaign process. Differentiate
Help your team understand that giving through
this campaign allows them to use payroll
deduction and collectively make a huge impact on
community needs. Its easy, efficient and
effective. Motivate Help your team have fun
with the campaign and understand that no gift is
too small to make an impact. Connect People
give because 1)they are asked and, 2) a
personal connection has been made. You Are This
Link.
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Steps to Success
1) Get Started 2) Confirm Director Support 3)
Recruit the Help of Co-Workers 4) Conduct
Campaign 5) Campaign Completion 6) Say Thank You
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Step 1 Get Started
Congratulations! You can check this one off of
your list. You have been selected by your Agency
Director as a key member of your departments
campaign. Your leadership and enthusiasm will
make a difference to the campaign and to your
community. You will be informing your coworkers
about the value of the campaign and giving them
an opportunity to give.
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Step 2 Confirm Director Support

• Support from Director is critical to the success
  of your agencys Charitable Giving Campaign.
  Their leadership ALWAYS sets an example for other
  contributors and will emphasize the importance of
  the campaign to both your department and to your
  community.
• Here are some ways to get your Director involved
• Ask the Director to send a personal letter to
  every employee asking for their support of the
  campaign.
• Obtain permission to conduct group meetings. Ask
  your Director to be part of the program.
• Ask your Director to thank donors at the end of
  the campaign through a letter or event.

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Step 3 Recruit the Help of Co-workers

• Dont try to do it alone. Committee size may vary
  depending on the size of your department. Include
  people with special talents. Choose people that
  are energetic and enthusiastic.
• As a committee
• identify strategies
• determine employee potential
• establish a goal

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Step 4 Conduct the Campaign

• The top two reasons that people give to
  charitable organizations are
• they are personally asked to do so
• they have a personal connection to the cause.
• Please ask every employee using either group or
  individual (face to face) solicitation and
  encourage payroll deduction. We do not encourage
  sending the pledge form and a letter in the mail
  and do not feel that this is an effective or
  successful way of soliciting employee
  contributions.
• Many people have difficulty getting started with
  the solicitation because they are uncomfortable
  asking for donations. Remember, you are not
  asking for the donation for yourself, but for a
  cause which benefits others in your community
  every day.

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Step 4 Conduct the Campaign
Publicize your campaign dates and events well in
advance through employee newsletters, bulletin
boards and email. Schedule a kickoff event. Use
this as an opportunity to bring community
awareness to your employees and educate them on
the value of the Charitable Giving Campaign.
Show the video and ask an Agency Speaker to
share how contributions have helped.
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20 Minute Meeting
One of the best ways to publicize the Campaign is
with a 20 minute meeting
2 minutes Agency Director or Special Project
Coordinator welcomes everyone and affirms the
State of Nebraska and Governors support and
explains purpose of the meeting   5 minutes Show
the Video.   4 minutes Federation Representative
will give overview of Campaign Message.   7
minutes Agency Speaker describes how
contributions help real people. They will share a
story showing how employee contributions are
touching lives in your community.   2 minutes
Wrap up by Coordinator. Answer questions.
Explain pledge form (how, when where to return)
Thank everyone.
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Step Five - Campaign Completion

• Once the campaign is completed, please make sure
  that all pledge forms are returned, even from
  employees that choose not to give. Pledge forms
  should be returned to you in the confidential
  envelopes.
•  
• PLEASE open the confidential envelopes.
• Check to make sure the form is completed
  correctly (check the math, number of deductions,
  check to make sure the employees name and NIS
  number is clearly indicated on the form, etc.)
• Make sure the employee kept the pink copy
• Keep the yellow copy to be entered into NIS
• Send the white copy with the confidential
  envelope to Stacey Dvorak at AS State Personnel
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• The campaign ends on August 29th, and everyone is
  eager to receive the results. In order to
  finalize the reports, please return the forms in
  a timely manner. You will be given until
  September 12th to collect any unsent pledge
  forms.

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Step 6 Say Thank You
Thank You. These simple words not only show
appreciation, but can also set a positive tone
for next years campaign. Post thank you messages
BOLDLY in visible areas. Suggestions are bulletin
boards, break rooms, or emails. Have your Agency
Director send a thank you letter to
employees. Consider including recognition of the
campaign in your regularly scheduled Employee
Recognition events. Employee Recognition month is
October. Please take advantage of the opportunity
to reward participation in the Charitable Giving
Campaign, if you dont have an event scheduled,
why not start a new tradition. A simple thank
you at your staff meeting is a great way to
start.
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Federations for 2008
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• Community Health Charities of Nebraska
• Raising funds for 36 years in Nebraska focused
  100 on health issues.
• Partnership of 23 health agencies working to
  improve health wellness in NE
• Donations are used for patient family support,
  advocacy, education research.
• 100 of dollars designated go to full member
  agencies
• CHC-NE administrative costs are a low 7.2.
• One in three Nebraskans will be diagnosed with a
  chronic illness this year.

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• Community Services Fund
• Helping non-profits improve the quality of life
  in Nebraska since 1981.
• Independent federation of 26 member agencies.
• Distributes funds based solely on donor
  designation, no allocations process.
• Community Services Fund keeps administrative
  costs low - 12.
• Member organizations offer education, advocacy
  and direct services that promote innovative
  solutions and improve the quality of life for all
  Nebraskans.

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Unlike the other two federations, which are
statewide, there is a network of United Ways
across the state. For the purpose of simplicity,
United Way of Lincoln Lancaster County will be
your point of contact for questions regarding the
United Way network. For your convenience, your
pledge form will have the United Way code in your
work location zip code area printed in the upper
left hand side.

• United Way
• engage the community to identify the underlying
  causes of the most significant local issues
• develop strategies and pull together financial
  and human resources to address them
• measure the results
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• While local United Ways tackle issues based on
  local needs, common focus areas include
•  helping children and youth succeed
• improving access to health care
• promoting self-sufficiency
• strengthening families
• assisting those in crisis

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Campaign Materials
As the Special Projects Coordinator, you will
receive a bulk distribution of pledge forms,
Charitable Giving Brochures and confidential
envelopes. You will need to distribute to each
employee, a brochure, pledge form and
confidential envelope.
Policy only allows official materials distributed
by AS-State Personnel to be used for this
campaign. Participating agencies will not be
allowed to handout their materials.
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Charitable Giving Brochure This brochure contains
information on the participating federations and
their member agencies. Employees may designate to
specific programs or agencies. A copy of the
brochure can be found by clicking on the
following link http//www.das.state.ne.us/personn
el/observer/img/Brochure202008.pdf If an
employee would like specific information on a
program or agency they must contact the
federation directly. The brochure lists the phone
numbers for all federations.
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Confidential Envelopes Each employee will need to
be reminded to return their pledge form (even
those choosing not to participate) in the
confidential envelope. The confidential envelopes
offer a degree of confidentiality.
Poster Each Special Project Coordinator will be
sent a poster to be displayed in a visible
location. The bottom portion of the poster has
been left blank. This space will allow you to
promote your employee meetings or any other
information regarding the campaign. A copy of
the Poster can be found by clicking on the
following link http//www.das.state.ne.us/person
nel/observer/img/poster200813X19.75.pdf
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Pledge Form The pledge forms are sorted by pay
center code. Every pledge form will list the
employees name, agency department name and
number, division number, mail route code, home
business unit and the federations serving the
employees home zip code. If you need to print a
blank pledge form, please click on the following
link http//www.das.state.ne.us/personnel/observe
r/img/pledge20card20200820for20printing.pdf
Please remember to print the new employees name,
NIS number and name of your agency on the blank
pledge forms.
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Common Errors on Pledge Cards
Remember this year, you can open your employees
pledge cards. Please take a moment before
sending in your agencys pledge cards to double
check that all the information is correct.
Common Errors

• Cannot read the donors writing or signature
• Problems with the deduction amounts and the
  number of pay periods
• Bi-weekly employees there are 24 pay periods
• Monthly employees there are 12 pay periods
• On blank cards there is no agency name, employee
  name or employees NIS number

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Speaker Request Forms Each Federation is
successfully providing services to individuals
and families in your community. Statistics show
that there is value in having agency
representatives speak on how contributions are
actively helping others.   To arrange for a
speaker, please complete the Speaker Request Form
located on the website at http//www.das.state.ne
.us/personnel/observer/img/Speaker_Request_Form_20
08.pdf. All requests will be sent to Starlet R.
Borecky Please indicate any special requested
agencies or topics. If there are no special
requests, then federated agency speakers will be
rotated.
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Charitable Giving Campaign Videos
This year there are two Charitable Giving
Campaign Videos.
Please click on the following link for a personal
message from the Governor
http//www.das.state.ne.us/personnel/observer/char
itable_giving/news.html
Please click on the following link for this
years Charitable Giving Campaign Video.
http//www.das.state.ne.us/personnel/observer/char
itable_giving/federations.htmlcgcvideo
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Who to contact
Community Health Charities of Nebraska Contact
Information - Cathy Hietbrink 402-475-2770
chietbrink_at_chcne.org   Community Services
Fund Contact InformationKiersten Hill
402-489-4332 khill_at_CommunityServicesFund.org Un
ited Way Contact Information Starlet R.
Borecky 402-441-7176 sborecky_at_unitedwaylincoln.o
rg Stacey Dvorak 402-471-4112 stacey.dvorak_at_nebra
ska.gov
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Websites for more information
Statehouse Observer httpwww.nebraska.gov/sho Neb
raska State Employees Charitable Giving
Campaign http//www.das.state.ne.us/personnel/obse
rver/charitable_giving/