Whats New in Year 5

1
Whats New in Year 5

• And a Few Clean-up Items from Year 4

2
Topics

• Form 486
• Form 500
• SPIN Changes
• Product and Service Substitutions
• E-certification
• Appeals
• Eligible Services
• FCC Deadline Extensions
• Top 10 Reasons for Funding Denials

3
Form 486

• You must complete a separate Form 486 if
• You receive FCDLs featuring more than one entity
  number
• The Item 11a certification applies to certain
  FRNs and the Item 11b certification applies to
  other FRNs (for Funding Y4 and later)
• You file a waiver of CIPA requirements for a
  portion of your funded FRNs (for Y5 )

4
Form 486 cont.

• When to file?
• No earlier than the receipt of an FCDL
• Funding Years 1, 2, and 3
• Should file within 10 days of the start of
  services
• Funding Year 4 and later
• Will be covered in the CIPA Review and Filing
  Requirements session

5
Form 486 Notification Letter

• New letter currently under development by the SLD
  to confirm receipt of your Form 486

6
Form 500

• Is being updated due to CIPA requirements
• Cannot be used to change the Service Start Date
  to a date earlier than what is on the Form 486
  Notification Letter

7
Form 500 Notification Letter

• New letter currently under development by the SLD
  to confirm receipt of your Form 500

8
SPIN Changes

• Post Copan requirements are more flexible
• Applicant has to make 3 certifications
• Change is allowed under state local procurement
  rules/laws
• Change is allowed under terms of contract
• Original Service Provider (SP) has been notified
  of intent to make change

9
SPIN Changes cont.

• If original SP contests certifications, its a
  matter for State courts
• Refer to SPIN Change Guidance section in
  Reference Area of SLD web site

10
SPIN Change Process

• Applicant sends letter to
• SPIN Change Request
• Schools Libraries Division
• Correspondence Unit
• P.O. Box 125
• 80 South Jefferson Road
• Whippany, NJ 07981
  

11
SPIN Change Process cont.

• Applicant and original SP are given telephone
  notice of the change
• September 2001 - SLD to institute e-mail notice
• New SP receives FCDL
• September 2001 - SLD to provide more accurate
  information about amount remaining to be disbursed

12
Product and Service Substitutions

• Substitution of the products and services
  indicated on Form 471 is allowed in limited
  circumstances
• Recent changes provide greater flexibility

13
Recent Changes

• Old Approach
• 1-to-1 changes
• Service Provider initiates
• Same functionality interpreted narrowly

• New Approach
• No longer required
• Now optional
• Same functionality interpreted more broadly

14
Same Functionality Changes

• From hubs to switches
• From 4 servers to 5 servers
• From DSL to dial-up for Internet access

• Yes
• Yes
• Yes

15
Changes Not Considered Same Functionality

• From Internet access to Telecom
• From cabling to file servers
• From Edgewood Elementary to Pinehurst Elementary

• No
• No
• No

16
Service Substitution Procedure

• Submit service substitutions as minor
  modification via Block 2 of Form 471
• Attach letter with detailed description of from
  and to for proposed changes

17
Service Substitution Procedure cont.

• Attach certification described on web site,
  Reference Area, Service Substitutions
• Submit at least 90 days prior to the last day to
  receive service in order for PIA to have
  sufficient time to review and notify SP and
  Applicant

18
E-certification

• SLD working to implement for Year 5 Form 471
  window opening
• Will require applicant to apply for User ID and
  PIN
• PINs will be assigned to individuals who have
  hand-signed funded Forms 471 and 486 that have
  been data entered

19
E-certification cont.

• Forms to have E-cert capability
• 470 - Services Requested
• 471 - Services Ordered
• 486 - Services Confirmed
• 500 - Service Change
• 472 (BEAR) - Applicant Invoice
• Refer to SLDs E-certification Update
  presentation on MIN and Merit web site

20
Appeals

• Where to review them
• www.fcc.gov/ccb/universal_service/appeals.html
• www.fcc.gov/ccb/universal_service/schoolsandlibs.h
  tml

21
Appeals - Tips for Successful Filing

• Appeal must be received within 30 days of the
  date of the decision letter
• Provide Application Number, FRN Number, etc. that
  is under appeal
• Explain what decision you are appealing
• Explain why you think the SLD made a mistake
• Provide the backup documentation

22
FCC Deadline Extensions

• Deadline for delivery and installation of
  nonrecurring services is the September 30 that
  follows the June 30 close of the relevant funding
  year
• If certain decisions (e.g., FCDL SP change
  approved) are issued after March 1, nonrecurring
  services may be delivered through September 30 of
  the following calendar year

23
Top 10 Reasons for Funding Denials

• 1) Missed filing deadlines
• 2) 28-day rule (Know your ACD!)
• 3) No Form 470 posted
• 4) Competitive Bidding (vendors cant do it for
  you)
• Applicants must consider all bids
• Price must be predominant factor in selecting a
  bid

24
Top 10 Reasons for Funding Denials cont.

• 5) Using wrong version of the Form
• 6) Forgetting to include all pieces of your
  application (e.g., Signed certification pages
  Item 21 attachments)
• 7) Incomplete application forms

25
Top 10 Reasons for Funding Denials cont.

• 8) Certification page not properly SIGNED and
  DATED
• 9) Ineligible Services included on the
  application
• 10) Invalid Telecom provider

26
For More Information

• Refer to the SLD web site
• www.sl.universalservice.org
• Refer to your E-rate 101 manual
• The big thick book you received today!
• Refer to the following web sites
• www.state.mi.us/cio/min
• www.merit.edu
• www.micta.org