STARS

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STARS

• Auto Rolodex Manager Training

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Auto Rolodex Manager Training

• Introduction-Logging into Citrix and STARS
• Adding a New Vehicle
• New Rolodex
• Rolodex Manager - Definitions
• Effective Deleted Dates of Coverage (Physical
  Damage)
• Effective Deleted Dates of Coverage (Full
  Coverage)
• Searching for a Vehicle
• Deleting a Vehicle

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Introduction Logging into Citrix and STARS

• Go to www.starsasp.com
• Citrix Login is Case Sensitive
• New Passwords must be at least 8 characters long,
  with numbers and letters (at least 1 letter must
  be in CAPS)
• Click on University of Texas Icon

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Login continued

• Click OK on Warning to continue
• STARS Login is not Case Sensitive
• Once you have entered your User ID and Password
  Click Login

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Adding a New Vehicle

• Double click Rolodex

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Adding a New Vehicle contd.
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New Rolodex

• All underlined fields are Required Fields and
  they must be populated before you can save and
  exit
• This is a Lookup Menu icon
• Institution Select the Institution to which the
  vehicle belongs
• Ownership Select one of the following from the
  Lookup Menu icon Dealer Loaner Vehicle (this
  only applies to vehicles on the Athletics
  Policy), Long Term Lease (over 1 year), or UT
  Owned Vehicle
• Enter Owner Name and Address if vehicle is leased
  or loaned

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New Rolodex

• Year Select from Lookup Menu icon
• Make Select from Lookup Menu icon. If Make is
  not available contact Office of Risk Management.
• Model i.e. Camry, F150, Ranger, Tahoe, Accord,
  Explorer, Caravan, Escalade, Crown Victoria,
  Dodge Dakota, Ford F250 Pickup Truck, Ford E350
  Cutaway Van, Chevrolet Astro Van, etc.
• Vin Use all CAPS
• Description 2 Door Sedan, 4 Door, Station wagon,
  Minivan, 4 Wheel Drive, Pickup, Extended Cab,
  Cargp Van, Passenger Van, blood mobile, Pickup
  Truck, etc.
• Seating Capacity is recommended on buses and
  passenger vans.
• License plate is not required for insurance
  purposes, however it is useful as a search tool.
• Vehicle Status Select Active or Delete
• The Date Added and the Date Deleted should be the
  Effective Date of the change, not the entry date
  in STARS (mm/dd/yyyy)

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Rolodex - Definitions

• Definitions These are just brief descriptions
  as helpful tools for selecting an appropriate
  class code
• Refer to Auto Coverage PowerPoint Presentation
  for additional information on class code
  descriptions

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Rolodex contd.

• Class code Select from Lookup Menu

• Insurance Policy Options Select from Lookup
  Menu

• Enter the Value of the vehicle. This is not
  required for vehicles on the Systemwide Liability
  Only Option.

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Rolodex contd.

• The PD (Physical Damage) Effective Date (Added)
  and the PD Deleted Date should be the Effective
  Date of the change, not the entry date in STARS.
  (mm/dd/yyyyy)
• Coachs Name Self-explanatory
• The FC (Full Coverage) Effective Date (Added) and
  the FC Deleted Date should be the Effective Date
  of the change, not the entry date in STARS
  (mm/dd/yyyy)

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Effective and Deleted Dates of Coverage(Physical
Damage)

• If the vehicle has both the Liability and
  Physical Damage coverage (SLPD), you MUST enter
  at the top of the screen the Date Added to
  Liability as well as a Physical Damage (PD)
  Effective Date towards the bottom of screen.
• If a vehicle only needs to be deleted from the
  Physical Damage Policy (but still has Liability),
  then only enter a PD Deleted Date towards the
  bottom of the screen. Change the Insurance
  Policy Option to Systemwide Liability Only (SL).
  Make sure to keep the record Active because it
  still would have Liability coverage.
• If you want to delete this vehicle at a later
  date from the Liability Policy then you would put
  Delete or D in the Vehicle Status box and
  enter the Date Deleted towards the top.

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Effective and Deleted Dates of Coverage
(Personal Use)

• If the vehicle has Full Coverage, you MUST enter
  at the top of the screen the Date Added as well
  as a FC Effective Date towards the bottom of
  screen.
• If a vehicle needs to be deleted from the Full
  Coverage Policy but added to Systemwide Liability
  Only (SL), then enter a FC Deleted Date towards
  the bottom of the screen. The Date Added at the
  top of the screen should be updated to the
  Effective Date of change to the Systemwide
  Liability Only policy. Change the Insurance
  Policy Option to Systemwide Liability Only (SL).
  Make sure to keep the record Active because it
  still would have Liability coverage.
• If a vehicle needs to be deleted from the Full
  Coverage Policy but added to Systemwide Liability
  and Physical Damage (SLPD), then enter a FC
  Deleted Date towards the bottom of the screen.
  You MUST enter at the top of the screen the Date
  Added to Liability as well as a Physical Damage
  (PD) Effective Date towards the bottom of
  screen. Make sure to keep the record Active
  because it still would have Liability and
  Physical Damage coverage.

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Searching for a Vehicle

• Double click Rolodex

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Searching for a Vehicle contd.

• Enter whichever search criteria you are
  accustomed to using in searching for a vehicle.
  If you are searching by VIN, this program will
  allow you to enter a partial VIN and it will
  display all vehicles that have a VIN that
  contains those specific numbers.
• Click Search

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Searching for a Vehicle

• After you Click Search, your screen should look
  similar to this
• Double click on the vehicle you want to view
  and/or update

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Deleting a Vehicle

• When deleting a vehicle from the System-wide
  Liability only, Athletics, Physical Damage, or
  Full Coverage Policy, make sure to double click
  the Look-up Menu Icon and select D (Deleted).
• Also make sure to enter the Date Deleted at the
  top of the screen. The Date Deleted is the
  Effective Date of change, not the entry date into
  STARS. REMINDER There is also a separate
  deletion box for the Physical Damage and Full
  Coverage Policies towards the bottom of the
  Rolodex Manager.

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Running Reports

• To run a report that lists all vehicles for your
  institution, return to the Rolodex Manager by
  closing the Vehicle Record you are working on
  (clicking the X). Then click on Reports.

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Running Reports contd.

• This will open the Reports Manager.
• Select AUTO INV from the Report Group.
• Then click the Search button.

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Running Reports contd.

• Then double click on the row that lists the Auto
  Inventory report for your institution

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Running Reports contd.

• Click the Print button at the top of the screen

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Running Reports contd.

• When the Output Options box appears, click the
  Display button to view your report before
  printing it. Then click OK.

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Previewing Report
The report may take a few minutes to run. You
can page through the report by clicking the
arrows. When you are ready to print your report,
click on the printer icon at the top of the
screen.
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ORM Contacts

• Tracy Seiler, Manager of Risk Finance
• 512-499-4401 (ph), 512-499-4524 (fax)
• tseiler_at_utsystem.edu
• Eric Agnew, Risk and Insurance Analyst
• 512-499-4305 (ph), 512-499-4524 (fax)
• eagnew_at_utsystem.edu
• Benny VandenAvond, Insurance Specialist
• 512-499-4298(ph), 512-499-4524 (fax)
• bvandenavond_at_utsystem.edu