Annual Questionnaire Training

1
Annual Questionnaire Training

• August 10, 2007
• ABA Headquarters

2
Introductions

• Name
• Title
• School
• Level of Experience with Questionnaires

3
What are we covering today?

• Annual Questionnaire for 2007-2008
• Background
• Updates to Annual Questionnaire
• ABAQuest web-based application
• Background
• Functionality
• Reports
• Important Deadlines
• QA

4
Annual Questionnaire

• Required of every approved law school,
  provisionally approved law school, and law
  schools seeking provisional approval.
• Requirement of the Department of Education
• Critical Part of Accreditation Process
• Facilitates streamlined input for Site Evaluation
  Questionnaire

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Annual Questionnaire

• Data Reporting
• ABA/LSAC Official Guide to ABA-Approved Law
  Schools
• On-line
• Hard Copy
• Take-off reports
• Section website Legal Education Statistics
• Ad Hoc data request

6
Annual Questionnaire

• Made up for 8 Parts
• General
• Enrollment
• Library
• Financial Aid
• Profiles
• Fiscal
• Information Technology
• Study Abroad

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Annual Questionnaire

• Downloadable editable copies of each part of the
  Annual Questionnaire can be found on the
  Questionnaire webpage
• www.abanet.org/legaled Then click on
  Questionnaires
• Can also find
• Links to ABAQuest and Foreign Summer Program
  Questionnaire
• Upcoming events
• All Questionnaires with deadlines
• Deans signature pages
• Training Materials

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Updates to Annual Questionnaire

• Part 1 General
• Information on address, contact information and
  degrees will roll over from prior year
• New question on Tuition Lock
• Updated instructions for physical plant
• Collapsed placement questions to only ask for
  number of students who are unemployed
• Added edits
• Employment Type
• Job Type
• Locations

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Updates to Annual Questionnaire

• Added a new question to collect information on
  non-teaching/non-faculty rank administrators
• By gender and ethnic
• Only for administrators at decanal or director
  level
• Make sure not to double-count administrators in
  this section
• Bar Passage Information

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Updates to Annual Questionnaire

• Part 2 Enrollment
• Added edits for applications, offers, UGPA and
  LSAT
• Added new questions on students on probation

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Updates to Annual Questionnaire

• Part 3 Library
• Major update from prior year
• Removed Serials
• Added Electronic Titles (owned)
• Added questions on collection of title counts
• Updated most of the instructions
• Added a new question to collect information on
  non-teaching/non-faculty rank full-time library
  staff
• By gender and ethnic
• Same titles as the profiles
• Make sure not to double-count librarians in this
  section

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Updates to Annual Questionnaire

• Part 4 Financial Aid
• No Changes

13
Updates to Annual Questionnaire

• Part 5 Profiles
• Removed 2 categories of profiles
• Administrators holding a decanal or director rank
  who are not teaching or not holding faculty rank
• Full-Time Employees of the Law Library who are
  not teaching or holding faculty rank
• Updated text for rank, duties, and description

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Updates to Annual Questionnaire

• Part 6 Fiscal
• Updated Questions for Library Expenditures
• Salary
• Operations
• Part 7 Information Technology
• Removed question about the number of simultaneous
  users of the wireless network
• Part 8 Study Abroad

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ABAQuest

• Background
• Contains the Annual Questionnaire and the Site
  Evaluation Questionnaire
• Will have a link to the Foreign Summer Program
  Annual Questionnaire
• Previous years data will be loaded into the
  system in phases
• While the application will have scheduled,
  announced maintenance, the application will be
  accessible 24/7 from any computer with an
  internet connection

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ABAQuest

• Functionality
• User Ids and Levels of Access
• Each school will have an Admin user id and
  password
• Has full read/write access to all portions of the
  questionnaires
• Only id that can create/update user ids
• Only id that can submit finalized Annual
  Questionnaire

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ABAQuest

• Create new User Ids
• Required fields
• User id
• Password
• Name
• Email Address
• Status indicator
• Active vs. Inactive

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ABAQuest

• Level of Access
• Write can edit any data element and can
  lock/unlock pages
• Read can view any page, but cannot edit
• Default access is full write/read access to all
  sections of the Annual Questionnaire and Site
  Evaluation Questionnaire
• Levels of access can be mixed and matched
• If no level is selected, there is NO access to
  that section

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ABAQuest

• Locking/Unlocking Pages
• When a page is complete, it can be locked
• Only unlocked pages can be edited
• Any user with write access can lock or unlock
  pages
• All locked pages will show under the Manage
  Access function as checked
• Pages can be locked or unlocked remotely by
  Admins using the Manage Access function
• Submit only works when all pages are locked

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ABAQuest

• Navigation
• Similar to the ABACIS Foxpro-based application
• SAVE PREVIOUS, SAVE, AND SAVE NEXT
• Sub-sections might be split between tabs
• You can jump to other Parts of the Annual
  Questionnaire using the tabs on the left side of
  each screen or along the top of the screen
• You can jump to other questionnaires, the home
  page, or logout using the tabs on the top of each
  screen
• Dont use the browser navigation buttons

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ABAQuest

• Saving Data
• Use the SAVE, SAVE PREVIOUS, and SAVE NEXT
  to save your data
• Moving from one screen to another will result in
  lost data
• Locking a page without saving the data will
  result in lost data
• There is a 30 minute time-out feature with the
  application. Any data entered, but not saved
  will be lost

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Help Screens

• Help Screens are available for each part of the
  Annual Questionnaire (except Part VII) and the
  Site Evaluation Questionnaire.

23
ABAQuest

• Profiles
• Divided into 2 sections
• Full Time employees who teach or hold faculty
  rank
• Includes administrators holding decanal/director
  rank and librarians
• Part Time employees that teach
• Each section will be listed in alphabetic order
  by last name
• Profiles from prior year will roll over to
  current year

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ABAQuest

• Will be able to
• Add Profile
• View Profile
• Edit Profile
• Delete Profile

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ABAQuest

• All Questions for each profile are on one page
• Self-editing Questions
• Can move profiles from one section to another
  only by deleting and adding

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ABAQuest

• Totals
• Sub Totals are in RED
• Grand Totals are in BOLDED RED

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ABAQuest

• Fiscal Section
• For Other categories, you will be required to
  enter an explanation of the expenditures and
  revenues
• The value entered in the explanation will update
  the Other value automatically

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ABAQuest

• Reports
• Printouts of individual sections within each Part
• Printouts of individual profiles
• Faculty Resource Summary Report
• Administrator Resource Summary Report

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ABAQuest

• Printing will use your browsers print function
• You can send reports to Adobe by using the PDF
  icon

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Important Deadlines

• The Annual Questionnaire is due October 31, 2007
• Data is available for editing until December 1,
  2007
• The on-line version of the Official Guide to
  ABA-Approved Law Schools will be posted in middle
  1Q, 2008
• The hard copy version of the Official Guide to
  ABA-Approved Law Schools will be printed in late
  1Q, 2008

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Where can I get help?

• ABAQuestionnaire Listserve
• www.abanet.org/legaled and click on Questionnaire
  link
• Contact me at rosenlid_at_staff.abanet.org or
  312.988.6739