WebCCAT New Platform Basics

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WebCCATNew Platform Basics

• How to Use the New Platform at the
• Unit Coordinator Level
• Version 1

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WebCCAT will be adding new features throughout
the fall of 2005

• Stay tuned to the
• WebCCAT News and Information Site
• for more details
• Just click the link on the WebCCAT home page

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Things to know BEFORE you start
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Correct Login Page

• Several users have book-marked the old login page
  for WebCCAT
• When they use this bookmark, they cannot login to
  the new platform
• Users should type in the short URL
  www.webccat.com then bookmark the new page
• Be sure your district/personal computer is not
  caching web pages

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WebCCAT is a bank of Assessment items that are
highly aligned to the TEKS
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Content Areas Addressed

• English Language Arts
• 3 8, E I, E II, E III
• Math
• 3 8, Alg, Geom, Alg II, Pre-Calc
• Already aligned to the NEW math TEKS for
  2006-2007
• Grades 6 Geom will be moved to the new TEKS in
  April-May 2006
• Social Studies
• 3 8, WH, WG, US
• Science
• 3 8, IPC, CH, Bio, Phy

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Levels of Thinking and Difficulty

• Every item in WebCCAT is assigned a Level of
  Thinking and a Level of Difficulty

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Level of Thinking

• This is the Cognitive Level of the item (Blooms)
• Low
• Knowledge, Comprehension
• Medium
• Comprehension, Application , Analysis
• High
• Analysis, Evaluation, Synthesis

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Level of Difficulty

• How hard is the item for the average student in
  that grade/content area
• In examples below, each level is more difficult,
  even though each represents the same cognitive
  level
• Low Recite the alphabet
• Med Recite the alphabet backwards
• High Recite every third letter of the alphabet
  from Z back to A

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Silver Package

• The Silver Package of WebCCAT is similar to our
  previous version of WebCCAT with added features
• Silver allows users to customize paper copies of
  tests using our ever-growing test item bank
• District level users can now input new items with
  the Item Authoring Tool
• AEIS-IT export for scoring

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Gold Package

• Everything from the Silver Package PLUS student
  online testing
• Students tests are scored immediately
• Unit Coordinators have access to student group
  reports, as well as, individual student data
• Gold Package features will be available September
  2005

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The following demonstrates the Unit Coordinator
level in the WebCCAT Silver Package

• Please contact your Service Center for Gold
  Platform Demonstrations

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Loginwww.webccat.com

• Use the same username and password from the old
  site or contact your District Coordinator to set
  up a new login

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Home Page Features

• Link to WebCCAT News and Info Site
• Scrolling Banner
• Help Button
• Reference Materials
• Retrieve Password
• Create New Account
• System Requirements Check
• Denotes New Features!

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Before you start

• Be sure to run the System Requirements Check
• Resolve any issues that are identified

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EULA - End User License Agreement

• Scroll to the bottom of the page to accept
• This will only appear the first time users log
  onto the site and again around September 1 of
  each school year

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Main Menu
Gold Features
Only campuses who purchase Gold level will need
to use these buttons
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Special Notes

• Always use the navigation buttons at the bottom
  of the WebCCAT screen
• Using the browser back button may result in an
  error avoid the browser back button!
• You may need to maximize your browser window to
  avoid excessive scrolling
• Formatting errors and programming oddities may
  occur the first few weeks as we work out the
  kinks. Please be patient.

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Maximize Screen

• Click the Box to maximize the viewable area for
  the browser window

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To Create an Assessment

• Click Assessment Menu
• Then click on Create An Assessment
• This will open a new window

First
Next
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1 - Test Information

• Required Fields
• Title
• Subject/Content Area
• Grade Level/Course
• These fields are used for reports
• Directions
• Prints on the assessment for students
• Description
• Field to clarify/detail what is being tested
• Prints only on reports
• Click Continue to go on

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For the purpose of reporting, each assessment is
assigned to a particular content area and grade
level (Remember, on the next screen, users may
select several grade levels to include on the
assessment)
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1 Test Information

• After entering all data, click Continue at the
  bottom of the screen
• Remember, if you are unable to see the Continue
  button without scrolling, you can maximize your
  browser screen

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Select Items
Click on desired selections, then click Continue
to Search
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Select Items

• The grade identified in the Test Setup will
  already be selected
• You may select additional grades
• The fastest results are obtained when searching
  by TEKS/TAKS
• Instead of TEKS/TAKS, you may search by
• Stimulus, Keyword, or any ONE other field

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A Stimulus (or passage) is anything that needs to
print the full width of the page

• Examples
• Reading and writing passages
• Maps, graphs, charts
• Anything that is too small when it appears in one
  column

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Special Notes

• Remember to select multiple items in a search
  box, hold the control key down until you have
  made all selections
• The screen will appear to blink out as you make
  some of your selections this is not an error
• As you highlight search criteria, the screen will
  refresh (blink)
• The last box clicked in will reappear at the top
  of the list. It will keep what was last selected
  Dont panic -)

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The best results are obtained by selecting the
grade and then something from ONE other box on
the search page

• Selecting from multiple boxes can easily result
  in few or no items being returned

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District Codes

• District Codes may appear in your search criteria
  this feature will not be not ready for use
  until fall 2005
• District Codes will allow district level users to
  mark assessment items with District Codes,
  which are simply numerals 1 99
• The district is responsible for defining these
  codes for their users

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Search Results
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Search Results Info

• Items in bold font appear on other tests
  belonging to the user
• Items that end with the letter D (E0343223D) were
  created by the district
• Exceptions
• Unit Coordinators will not see any items with a
  P as Unit Coordinators cannot create new items
• In spite of the note below the results, Unit
  Coordinators do not see hidden items

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Search Results

• Select items to add by placing a check in the box
  on the left of the item ID
• Items may also be added from the Preview screen
  by clicking Select in the upper right corner of
  the Preview Screen
• As items are added, they will disappear from
  the search results

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Preview Screen
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Preview Screen

• When you click the Preview link to the right of
  the items, a new window opens
• Preview now allows users to add items directly to
  assessments by clicking Select to Add
• Once you have selected all items, dont forget to
  click Add Items on the Search Results Page

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Sequence and Settings

• This is really the Item Sequence Page in the
  Silver level
• In the Gold level, this page will also allow Unit
  Coordinators to set up online testing preferences

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Sequence and Settings
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Using Sequence Page

• Clicking Clear Order will clear all numbers to
  make it easier to start numbering from scratch
• Clicking Save Order will save items in the new
  order listed
• Clicking any column heading will order items by
  that column

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Reminder about Item Order

• Try to vary levels of difficulty and thinking on
  every assessment
• Research shows that students will always to
  better on assessments that start with an easier,
  lower level item first
• Avoid using multiple versions of the same test
  more versions will lower statistical accuracy

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Removing Items

• Place check mark(s) in the box on the right of
  the Item Name
• Click Remove items
• Clicking in the box in the dark blue bar will
  select all items on the test, so be careful

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PDF Preview

• Just as in the previous version, this allows
  users to see their assessment in PDF and reorder
  items before printing
• The PDF will launch in a new window
• If you are having trouble opening the PDF, check
  to be sure all pop-up blockers on your computer
  are turned off

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Save and Close

• When you are finished creating an assessment you
  will click Save and Close to go back to the
  Assessment Menu
• If you need to stop at any time during the
  assessment creation process, you may click Save
  and Close
• Remember to go to Test Management to open up the
  test you started last time

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Manage Assessments

• From the Assessment Menu, click Manage
  Assessments
• You will see the Test Management Screen

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Test Management
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Select All

• The top box is Select All
• Be careful about which box you click before you
  select remove tests!
• We cannot recover deleted tests

Select All
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Test Management - Edit

• Edit allows users to go back to the test using
  the numbered pages
• 1 Test Set up (title, directions, description)
• 2 Select Items
• 3 Search Results (2 first)
• 4 Sequence and Setting (reorder, PDF)

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Edit Test Management

• After clicking Edit from Manage Assessments, you
  can navigate to any page by clicking the numbered
  buttons at the top of the screen
• Examples
• To change the title, description, or directions
  of an assessment, click Edit, then 1 Test Setup
• To change the order of items on assessment, click
  edit, then click on 4 Sequence and Settings
• To add items, click Edit, then on 2 Select Items
• You can also use the Continue and Back buttons at
  the bottom of the screen

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Managing Assessments

• Save As creates an exact copy of an assessment
• Use to make changes to meet IEP needs, create a
  second version, etc
• Print Preview loads the assessment in the PDF for
  quick viewing and printing

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Copy To, Publish and Protect
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Copy To

• Unit Coordinators (UC) can send a copy of a test
  to other users on their campus by clicking in the
  box to the left, and clicking Copy To at the
  bottom of the page
• A new screen will come up and allow the UC to
  select the individual(s) that should receive a
  copy of the test in their list of personal tests

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Personal Test Only
Published
Published and Protected
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Publish

• UC can make a test available to all users on
  their campus by checking the box to the left and
  clicking Publish
• Other campus users may use the Search for
  Assessment option to find the published test and
  either use it as is or make a copy (Save As) in
  their list of personal tests

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Protect

• UC may protect a published test from being copied
  (Save As) and make it a read only file
• By disallowing the Save As feature, other users
  can not edit the original test and must use it as
  created/published by the UC

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Search Assessments
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Using Search Assessments

• All assessments you create are Personal
  Assessments and they reside under your login
• When you search for YOUR OWN assessments, you
  must select Personal as the Location
• Based on the rest of what you selected, you will
  then see a list of assessments
• UC may search for tests belonging to any campus
  user, including unpublished test

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Search Assessments - Published

• If a Unit Coordinator publishes a test, educators
  or other UCs on the same campus can search for it
  by selecting the content area, grade and
  campus/school as the location
• If a Curriculum User or a District Coordinator
  publishes a test, all users in the district can
  search for it by selecting the content area,
  grade and district as the location

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Search for Assessments Results
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Search for Assessments Features

• A Unit Coordinator may
• find any test on their campus and use Print
  Preview to view the assessment
• find any test on their campus and Save As to make
  a copy in their own account to edit, publish,
  etc.
• find a copy of any test on their campus and use
  the Copy To feature to send a duplicate of the
  test to other users on that campus

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View Items

• Previously this function was only available to
  district level users (DC, CU)
• Now all users can preview items without creating
  an assessment

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View Items Search Screen
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View Items

• Unit Coordinators can use View Items to preview
  or review items before deciding to add them to an
  assessment
• Search logic works like Create a Test

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UC Reports
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Required Fields
Recommended
Required
Required
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System Usage Reports

• UC can see details or summary data for users on
  their campus
• Summary report give total number of users, number
  of log-ins, and number of tests for the campus
• Detail report gives same data listed by
  individual user on that campus

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TEKS Addressed and TEKS Omitted

• Gives TEKS data for personal test or for users on
  the campus
• UC MUST select grade and subject for each report,
  then may select user level
• Personal see all TEKS used (or not) for that
  subject/grade owned by the UC
• Campus/school all TEKS used (or not) in that
  subject/grade for all users on the campus,
  published or not
• District all TEKS used (or not) in that
  subject/grade for all District level users,
  published only

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Items Used Detail and Summary

• Gives data for Items Used personal test or for
  users on the campus
• UC MUST select grade and subject for each report,
  then may select user level
• Personal see all items used for that
  subject/grade owned by the UC
• Campus/school all items used in that
  subject/grade for all users on the campus,
  published or not
• District all items used in that subject/grade
  for all District level users, published only

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Test Usage Detail Report

• Gives data for all personal tests or for test of
  users on the campus
• UC MUST select grade and subject for each report,
  then may select user level
• Personal see all tests for that subject/grade
  owned by the UC
• Campus/school all tests in that subject/grade
  for all users on the campus, published or not
• District all tests in that subject/grade for
  all District level users, published only

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CSV Reports

• Any report can be viewed in a spreadsheet by
  selecting CSV as the report format

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Best Results for CSV

• Most users will be successful by saving the file
  to the desktop and then opening it from the
  desktop rather than selecting the Open option
  first

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Questions?

• Play time!