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Viva CIPFA

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Line by line analysis of your project at least one chapter per day ... It's November wear a poppy? You are not on the pull! Graham Ball NBS. 26. Viva CIPFA! ... – PowerPoint PPT presentation

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Title: Viva CIPFA


1
Viva CIPFA!
  • A positive career move!!

2
Viva CIPFA!
  • The Examining panel

3
Viva CIPFA!
  • The Candidate

4
Viva CIPFA!
  • The timetable
  • Hand in - Gone forget it!
  • The Viva Saturday 6 November
  • Today 1 October
  • Days to Viva 35!
  • 35 days to change your life!

5
Viva CIPFA!
  • Memories
  • Memory is not the mere reproduction of events
    it is a perception on which we base our actions.
  • Two elements
  • Short term memory
  • Long term memory

6
Viva CIPFA!
  • Short Term Memory
  • Central Executive
  • Controls the allocation of limited STM resources
  • Attentive processes
  • Controls those processes requiring a lot of
    attention
  • Automatic processes
  • Controls those processes that have become
    automatic

7
Viva CIPFA!
  • Long term memory
  • For all practical purposes unlimited resource
  • Stores information in files called schema or in
    individual flashbulb files
  • Information in these files is changed by
    subsequent events and by internal manipulation

8
Viva CIPFA!
  • Relevance to Viva
  • Short term memory not good enough to store all
    the information required
  • Must be moved into long term memory.
  • How? - thats the question

9
Viva CIPFA!
  • How to move from STM to LTM
  • SIMPLE!
  • Repetition!!
  • Why it works no one is sure but does that
    matter?
  • Practice makes perfect!

10
Viva CIPFA!
  • ACTION PLAN
  • Daily Keep jolly good notes on a copy!
  • Line by line analysis of your project at least
    one chapter per day
  • Identify errors and weaknesses.
  • Develop responses to those areas of concern
  • Ask the What if type questions
  • Deliver introduction to the cat/wife/husband/partn
    er/toilet door

11
Viva CIPFA!
  • Weekly
  • Review whole project where are your strong
    points / weaknesses
  • Review responses to areas of concern
  • Develop new improved answers
  • Run through full introduction in front of a
    mirror or an audience - time it must be 10
    minutes.

12
Viva CIPFA!
  • Weekly (Cont)
  • Develop your talk book slides
  • Make notes on the back of the slides
  • Practice using the talk book the viva is not a
    good time to start using it!
  • Check professional journals/ newspapers/
    internet/ radio for any issue that increases your
    wider knowledge of the subject and where your
    project fits in the wider scheme of things

13
Viva CIPFA!
  • Three sets!
  • During this period
  • Make sure you get at least three practice vivas
  • Two from colleagues at work and one from an
    independent panel
  • Get written feedback
  • Develop responses to this feedback

14
Viva CIPFA!
  • Theres a project in that error!
  • Remember all mistakes in the project are yours
    take ownership.
  • These are likely to include
  • Proof reading tables not adding up cross
    references wrong contradictions technical
    errors failure to meet your own objectives

15
Viva CIPFA!
  • If you try to blame someone or anything other
    than yourself you will be admitting an inability
    to plan, research and control events.
  • Only option available to the examiners in these
    circumstances is to give you another opportunity
    to get it right. i.e. FAIL or at best referral

16
Viva CIPFA!
  • When you find a mistake?
  • Is it material?
  • If not if it is raised admit to it, tell the
    examiners that you are aware of that mistake and
    have determined that it makes no material
    difference to the answer
  • If is it will be raised prepare a very brief
    summary of its impact
  • Did you do some sensitivity analysis?
  • If so you are probably ok.

17
Viva CIPFA!
  • Final Week.
  • Get a clean copy of your project.
  • On each page
  • Highlight and number possible question points
  • Opposite each page
  • Make notes of responses to possible questions
  • Prepare your 2 minute finale

18
Viva CIPFA!
  • Finalise your talk book slides
  • Learn your 10 minute introduction
  • Print your notes on the back of the slides
  • Load your talk book
  • Learn the basis of your two minute finale
  • Practice
  • Practice
  • Practice

19
Viva CIPFA!
  • 10 vital minutes
  • No second chances to make a good first impression
  • Be clear and concise no jargon or waffle
  • Add information do not repeat what is in the
    project
  • Explain but do not patronise
  • Be confident you are the professional
  • Make it interesting show some emotion make it
    yours

20
Viva CIPFA!
  • The Introduction
  • Work the system!
  • 2 minutes why I selected the project and my
    objectives
  • 2 minutes why I used the techniques I did
  • 2 minutes what I found
  • 2 minutes - what I concluded linked back to
    objectives
  • 2 minutes what I recommended and why

21
Viva CIPFA!
  • During the Viva
  • Listen to the questions
  • Answer only the question asked do not waffle or
    open other doors!
  • Explain be careful not to patronise give
    detail only you could be expected to know.
  • Be prepared for the naïve question
  • Use answers to key questions you are expecting

22
Viva CIPFA!
  • The 2 minute finale
  • Deal with any issue you may not have dealt with
    well during the viva
  • Clarify any unclear points
  • Do a mini swot analysis
  • Emphasise key points
  • Emphasise strengths

23
Viva CIPFA!
  • Dangers
  • You think you know it all
  • You think you have adequately prepared
  • You think you know your subject better than
    anyone else
  • Worst of all
  • You think you have failed!!

24
Viva CIPFA!
  • A few tricks
  • Use prompt cards
  • Stall awkward questions
  • Ask for clarification
  • Drink the water
  • Defend aggression with assertiveness do not
    attack
  • Smile make eye contact try to relax

25
Viva CIPFA!
  • On The Day!
  • You are trying to convince the examiners that you
    are professional
  • So
  • Dress the part.
  • You are an accountant wear a suit!
  • Its November wear a poppy?
  • You are not on the pull!

26
Viva CIPFA!
  • Get there at least an hour before your Viva.
  • If travelling- go the night before
  • If close get someone else to drive you
  • Leave plenty of time you need an emergency plan
    if things go wrong

27
Viva CIPFA!
  • Use relaxation techniques before the viva
  • Use the loo!
  • Do not rehearse your introduction while you wait
    you already know it!
  • Panic is confusing!

28
Viva CIPFA!
  • FINALLY
  • Failure to prepare is preparing to fail
  • Work hard it is crucial
  • Give of your best
  • Remember you wrote the question!
  • No one writes a question they cannot answer do
    they?
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