Probationary and Trial Service Periods Human Resources Administrative Procedure 2.10.04D

1
Probationary and Trial Service PeriodsHuman
Resources Administrative Procedure 2.10.04-D
2
Probationary and Trial Service PeriodsHuman
Resources Administrative Procedure 2.10.04-D

• It is in the best interest of Community Colleges
  of Spokane and the students we serve to provide
  an optimal initial learning period and
  orientation opportunity for new employees.
• Probationary periods allow the employer to
  evaluate an employees skills and abilities, as
  well as future potential.
• Flexibility in the length of probationary and
  trial service periods allows for the ability to
  accommodate circumstances and provide mentoring
  and training for the new employee so he/she can
  meet the performance expectations of the job.

3
Probationary and Trial Service Periods
Definitions Probationary Period period of
initial employment for an employee new to CCS.
Employees are considered at will during this
period. Trial Service Period period of initial
employment for an employee who has attained
permanent status in a former position and who has
promoted, transferred or demoted to a position in
which they have not previously held permanent
status. Job Description Assigned duties,
responsibilities, competencies, working
conditions, minimum requirements and specific
information for any CCS position. Non-represented
Classified Staff Classified employees not
covered by a collective bargaining agreement.
4
Probationary and Trial Service Periods
Definitions (continued) Tenure Track
probationary status served by new academic
employees as required under RCW 28B.50 At-will
status of an employee not covered by due process
statute. An employer can dismiss an at-will
employee at any time for any reason not contrary
to public policy.
5
Probationary and Trial Service Periods

• Responsibilities
• Managers/supervisors responsible for providing
  adequate orientation and training, and evaluating
  the employee during the probationary/trial
  period.
• Employees responsible for meeting and exceeding
  job requirements and performing at the highest
  competency level possible both during the
  probationary period as well as throughout their
  employment.

6
Probationary and Trial Service Periods
Probationary Periods by Employment Category
Executive, administrator and exempt employees
serve the probationary period outlined in their
individual employment contracts. Tenure Track
Academic Employees serve a tenure review period
outlined in the Master Contract, typically 7
academic quarters of review.
7
Probationary and Trial Service Periods

• Probationary Periods by Employment Category
  (continued)
• Classified Employees serve the probationary
  period described in their respective job
  description. This period can be extended up to
  12 total months.
• During the probationary period, CCS may
• terminate employment for any
• non-discriminatory reason.
• All other employees are at-will except as
• modified in the individuals employment
• contract.

8
Probationary and Trial Service Periods

• Trial Service Periods for Classified Employees
• Classified employees who move into a position
  for which they have not previously attained
  permanent status, will serve a trial service
  period as outlined in that job description. This
  period can be extended for up to 12 months.
• Employees who do not successfully complete a
  trial service period
• May be offered the opportunity to revert to
  another vacant position for which they are
  qualified.
• May be placed on a layoff list for any position
  in which they have previously attained permanent
  status.
• Non-represented staff may also have the right to
  revert to their former position within 30 days.

9
Probationary and Trial Service Periods

• Extension of the Probationary/Trial Service
  Period
• Employees serving a probationary or trial service
  period
• will be evaluated on conduct, capacity,
  efficiency, skill,
• responsibility, integrity effectiveness
  relative to the job.
• Human Resources will provide evaluation forms.
• The appropriate supervisor/evaluator may request
  an extension of the probationary or trial
  service
• For an academic employee, at the recommendation
  of the tenure track committee, extensions up to
  three additional academic quarters if approved by
  the Board.
• For classified staff, a supervisor may extend the
  trial service period up to 6 months, but not to
  exceed 12 total months.

10
Probationary Trial Service PeriodsSummary
Human Resources Administrative Procedure 2.10.04-D

• Probationary and Trial Service Periods are the
  optimal time for orientation and training of new
  employees.
• Employers can evaluate the match between employee
  and the position and recommend ways the employee
  can be successful.
• Probationary periods are at-will.
• Probationary periods for differing types of
  employees are outlined in faculty and staff union
  agreements and employment contracts.
• For faculty, extensions up to three academic
  quarters are allowed.
• For staff, extensions are allowed up to a total
  probationary period of 12 months.

11
By clicking on the check mark, I acknowledge
that I have reviewed and understand this training
presentation. And, I am responsible for complying
with the policies and procedures it outlines. To
receive credit for viewing this training click
the check mark.
For additional information, please
contact Human Resources Office Community
Colleges of Spokane Email hro_at_ccs.spokane.edu