Project Board January Update for Worcs Community

1
Project Board January Update for Worcs Community
MH PAS Deployment Project

• Steve Wormald, Chris Ashman

2
Agenda

• Welcome
• Review previous meeting minutes
• Project Status Presentation
• Current Status
• Project Plan
• Status
• SDRC Checklist Status Sign-off
• Risks and Issues
• Registration and Authentication of Smart Cards
• Status
• Deployment Testing Process Steps
• Project Sign-Off Process Steps
• Communications
• NHS Finance report
• AOB
• Conclusion

3
Current Status Cont/

• Planned Activities for Period Date 01/01/05 to
  31/01/05
• SDRC2 Checklist
• Outstanding items to be completed
• Business Change
• Review current status of Business Change Action
  Plan (7th Jan)
• Progress Local Configuration with involvement of
  Community Managers
• Progress outcome of review from JNCC on Policies
  for PCTs and MH
• Progress procedures for PCTs and MH
• Identify Initial Go Live Groups
• Communications
• Review Communication Strategy and Plan. Cascade
  messages to Users on the Project Status. Team
  briefs, Newsflash, etc.
• Further cascading of Communications Briefings to
  Management to SWorcs planned for Jan.

4
Current Status Cont/

• Planned Activities for Period Date 01/01/05 to
  31/01/05
• Environments
• Preparation of End User Training Environment
  (Master) with (simulated RBAC)
• Confirm allocation of Environments from Cluster ?
• Data Migration
• Complete loading of the Local Reference Data
• Migrate LRD (2nd Iteration )to Environments Data
  Migration and End User Training using iConfig
  tool
• Further testing of Full MPI data and sample of
  activity data. Dependant , dependant on Cluster
  Workshop 6/01/05.
• Training
• Re-deliver Day Care training
• Confirm delivery of Mental Health
• Progress localisation of course content and
  complete Modules where possible
• Complete Preparation of EUT (Master) 1st
  iteration (minus missing modules)
• Update Training Strategy and Plan
• Train Registration Agents
• Workshop on RBAC to facilitate role mapping
  against defined roles (Workshop 13th Jan)
• Provide clarity on SLAs for EUT Environments

5
Current Status Cont/

• Planned Activities for Period Date 01/01/05 to
  31/01/05
• Infrastructure
• Commence deployment of New PCs and Upgrading
• Acceptance of compromise agreement with BT
• Security Registration Authentication (Smart
  Card)
• Finalise list of Users and Sponsors for
  Registration,
• Deliver Registration Schedule and notify Users of
  dates and venues

6
Current Status Cont/

• Achievements for this Period Date 01/01/05 to
  31/01/05
• SDRC2 Checklist
• Outstanding items completed
• Business Change
• Further Workshop conducted on Mental Health.
  Product run through and Assessments.
• Project Board formally approved the Policies for
  PCTs and MH.
• Agreement from JNCC on PCTs and MH to continue to
  proceed with Training whilst reviewing of
  documents over the next 3 weeks. Formal
  endorsement at next meeting of JNCC ?
• Initial Go Live Users (Confirmed)

7
Current Status Cont/

• Achievements for this Period Date 01/01/05 to
  31/01/05
• Communications
• Further cascading of Communications Briefings to
  Management at RB with further sessions being
  planned for Jan05 to SWorcs.
• Environments
• EUT Master Environment configured for Role
  Based Access
• Data Migration
• Data (95.5) with NHS Numbers
• Copied 2nd iteration of Local Reference Data
• Further samples of MPI (100,00 records) performed
  and sample of Activity Data performed. Unable to
  perform clean run until Gaps in National Value
  tables and Prof Carers, Specialities etc are
  incorporated into Core Configuration (Dependant
  upon Cluster Agreement).

8
Current Status Cont/

• Achievements this Period Date 01/01/05 to
  31/01/05
• Training
• Demonstrated Day Care to Trainers and Mental
  Health
• Confirm delivery of Mental Health
• Progressed localisation of course content
• ADTs, Registrations and Referrals, Clinics, Case
  Load Management, Staff Dairies . Unable to
  progress Day Care
• RBAC Roles defined and Set-Up on the EUT (Master)
  
• Definitive list for Training finalised
• Completed training of Registration Agents.
• Infrastructure
• Software Components for Desktops incl updated SSO
  officially released for distribution. (Provided
  suggested method for testing Desktops)
• N3 Acceptance of compromise agreement with BT.
  Delivery dates for N3 circuits provided with
  exception of Redditch tbc.

9
Current Status Cont/

• Achievements this Period Date 01/01/05 to
  31/01/05
• Security Registration Authentication (Smart
  Card)
• Sponsors being Sponsored has commenced.
• Unable to finalise to Registration Schedule and
  notify Users of dates and venues due to above
  point.
• Follow-up Workshop delivered on RBAC to
  facilitate role mapping against defined roles.
• Trusts progressing defining RBAC roles despite
  difficulties

10
Current Status Cont/

• Planned Activities for next Period Date 01/02/05
  to 28/02/05
• SDRC 3 Checklist
• Progress outstanding items to be completed by
  16/03/05
• Business Change
• Complete and circulate 1STDraft of Procedures and
  Guildlines Document for PCTs and MH for review
  and approval (14th Feb).
• Complete and circulate 1st Draft of Targets
  Benefits Document for PCTs and MH review and
  approval (14th Feb).
• Communications
• Cascade messages to Users on the Project Status.
  Team briefs, Newsflash, etc.
• Further cascading of Communications Briefings to
  Management to SWorcs planned for Jan.

11
Current Status Cont/

• Planned Activities for next Period Date 01/02/05
  to 28/02/05
• Environments
• Preparation of End User Training Environment
  (Master) with (simulated RBAC)
• Confirm allocation of Environments from Cluster ?
• Test Extracts to Trust subset
• Data Migration
• Complete loading of the Local Reference Data
• Migrate updated LRD to Environments Data
  Migration and End User Training using iConfig
  tool
• Further testing of Full MPI data and activity
  data and Work through data issues.
• Finalise Extracts for Daycare Group Sessions
  
• Full Set Sample of File Extracts to be provided
  for testing
• Training
• Re-deliver Day Care training
• Re-deliver Mental Health
• Progress localisation of course content and
  complete Modules where possible
• Complete Preparation of EUT (Master) 1st
  iteration (minus missing modules)
• Provide clarity on SLAs for EUT Environments

12
Current Status Cont/

• Planned Activities for next Period Date 01/02/05
  to 28/02/05
• Infrastructure
• Commence deployment of New PCs and Upgrading
• N3 installation of Circuits progressing
• Security Registration Authentication (Smart
  Card)
• Registration of Sponsors
• Deliver Registration Schedule and notify Users of
  dates and venues
• Deployment Testing
• Work through plans, Roles and Responsibilities,
  localise Scripts
• Issue Final draft of Test Spec for Approval
• Set Up Test Room
• Preparation for Testing Cycle 1 2 Informal
• Support /Operational Readiness
• Kick-Off Workstream Activities

13
Project Plan

• Project Status
• Formal endorsement of revised Project dates
• Re-Base line of dates to reflect current state.
  Plan to be updated.
• Reference Communication email

14
SDRC Status

• SDRC 1
• SDRC1.05 Key deployment team members assigned and
  committed deferred to SDRC 2.10
• Already endorsed, Formal Sign-off by Board
  requested
• SDRC 2
• SDRC 2.09 System Migration Strategy agreed, will
  be completed in Stage 3
• SDRC 2.10 Project team resources identified and
  deployed. This will be completed during testing
  Stage 3
• Formal Sign-off by Project Board requested
• SDRC 3
• Outstanding items to completed for Project Board
  Sign-off 16/03/05

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Resourcing

• Current commitment of NHS Resources

Post advertised


Post filled, no resource to backfill post
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Top Issues
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Top Issues Cont/
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Top Risks Cont/
19
Top Risks Cont/
20
Top Risks Cont/
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Top Risks Cont/
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Conclusion

• Agreement to continue to proceed
• Agree Actions from Board meeting
• Next Board Meeting Monday the 14th of March 3pm
  to 5pm POWCH Conference Room Bromsgrove