Student Academic Titles, Part II

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Student Academic Titles, Part II

• 2008 Summer Appointments

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Areas of Difference

• Titles Codes
• Campus-wide posting
• Employment eligibility
• Approval authority process
• Compensation
• Benefits

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Areas of Difference (cont.)

• Workload hours
• Description of Duties form
• Appointment dates
• PPS entry
• Payroll

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Title Codes

• 1507 Associate, Non-Gship
• 2311 Teaching Assistant, Non-Gship
• 2851 Reader, Non-Gship
• 2280 Remedial Tutor I, Non-Gship
• 2290 Remedial Tutor II, Non-Gship

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Campus-Wide Posting

• The university is required to post the number of
  expected ASE positions for summer by February 1.

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Employment Eligibility

• Must be enrolled in the minimum number of units
  the previous spring quarter. (Possible exception
  for a student on a personal leave spring
  quarter.)
• Enrollment in the summer term is not required.
  (Exception is a new grad student admitted for
  Fall.)
• No limitation on quarters-of-service.
• Can be employed up to 100 without Graduate
  Division approval.

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Employment Eligibility (cont.)

• New Graduate Students
• If the student is a new admit for Fall, 2008,
  he/she must enroll in a minimum of 4 graduate
  units during Summer, 2008.

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Approval Authority

• Neither Graduate Division nor divisional Dean
  approval is required for TA or Associate
  appointments but,
• Academic Senate approval is required when
• an Associate is assigned to teach a
  graduate-level course. (Graduate Council)
• an Associate is assigned to teach an
  upper-division course. (CUAPP)

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Approval Process

• Requests sent to either Graduate Council or CUAPP
  need to follow Red Binder format for Associate
  appointment packets
• Letter of recommendation (addressed to Chair of
  appropriate committee, not Dean or Grad Division)
• Academic Biography
• Teaching evaluations
• Graduate transcript

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Approval Process (cont.)

• Office of Summer Sessions is responsible for
• Checking employment eligibility.
• Spring quarter enrollment (or summer enrollment
  if required)
• Credentials (i.e., MA/MS or equivalent)
• Generating and sending offer letter.
• Approving exception for Associate appointment
  when not enrolled spring quarter.

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Approval Process (cont.)

• Conditions for Associate exception
• Department has shown good-faith effort to find
  qualified instructor that is eligible.
• Appropriate reason for not enrolling in spring
  quarter.
• Student is in good standing with home department.
• Student is making timely progress towards degree
  and is within normative time.
• Student is enrolled in 4 summer graduate units.

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Compensation

• Teaching Assistants
• Salary calculation has changed
• It was 8.5 of F/W/S annual.
• New salary based on calculating the hourly rate
  for TAs during the academic year multiplied by
  120 hours.
• This establishes the salary for a 50
  appointment.

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Compensation

• Associates
• No change in calculation.
• Tiered salary structure for Associates from
  current range
• Summer, 2008 Associate annuals are
• non-ABD 38,786 (95 into the range)
• ABD 40,715 (top of the range)

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Terms Conditions of Employment

• Appointment security
• Workload hours
• Appointment percentages
• Description of Duties
• Benefits

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Appointment Security

• A summer appointment can be rescinded prior to
  the second class meeting, if the course is
  cancelled.
• A department can reassign an ASE to other duties
  (e.g., another course), but it must be
• at the same percentage of the original
  assignment.
• in the same session.

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Workload Hours Percentages

• Teaching Assistants
• The workload provision states that the maximum
  workload for a 50 appointment is 120 hours,
  regardless of session length.
• This provision acts as the reference point to
  establish the percentage for all summer TAships.
• Examples
• Max workload for 25 TAship is 60 hours.
• Max workload for 33 TAship is 72 hours.
• Max workload for 75 TAship is 180 hours.

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Workload Hours Percentages

• Teaching Assistants
• New provision limiting hours of assigned work to
  eight (8) hours per day applies to summer
  appointments regardless of appointment percentage
  or session length.

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Workload Hours Percentages (cont.)

• Associates
• The workload hours provision doesnt apply.
• The appointment percentage is determined by the
  unit value of the course to be taught
• Teaching a 3-5 unit course is considered a 50
  appointment.
• Teaching a 2 unit course is considered a 25
  appointment.

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Description of Duties

• Teaching Assistants
• The summer version of the Description of Duties
  form is located on the Summer Sessions website.
• Associates
• The Description of Duties form is not distributed
  to Instructors of Record.

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Benefits

• Fee remission None
• Gship Not applicable
• (Coverage continues from Spring quarter.)
• Paid Leaves Short-term and long-term
  family-related leaves not applicable
• Child care Not applicable

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PPS Appointment Dates

• PPS entry is done by the Office of Summer
  Sessions.
• Appointment start dates are the same as the
  session.
• Appointment end dates have been standardized to
  the e-grades submission deadline for each session.

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Payroll

• Payroll dates are tied to the session teaching.
• 3-week session 1 payout
• 6-week session 2 payouts
• 10-week session 3 payouts
• Only MA and MS payouts are used, never MO.

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Payroll

• Reminder
• Salary is subject to DCP deduction Medicare
  withholding when not enrolled in the minimum
  number of units. (Summer min Grads-2 units
  UGs-6 units)

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Resources

• www.summer.ucsb.edu click on UCSB staff.
• Summer 2008 ASE Task Sheet
• Summer 2008 Salary Compensation Sheet
• Summer Description of Duties form (generic and
  LS)

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Resources (continued)

• Office of Summer Sessions
• Summer Academic Personnel Questions
• Denise Belanger, x7873
• d.belanger_at_summersessions.ucsb.edu
• Payroll
• finance_at_summersessions.ucsb.edu