LASSIE 101:

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• LASSIE 101
• Introducing the Learn and Serve Program and
  Performance Management System

2008-2009
2008 Learn and Serve America Grantees
Meeting Washington, DC
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Purpose of the Session

• To introduce new LSA grantees (or new staff at
  LSA grantees) to the data collection, management,
  and reporting capacities of the LASSIE system.
• To help LSA grantees prepare for working with
  their subgrantees on the use of the system
  through the 2008-2009 program year.

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What is LASSIE? (www.lsareports.org)

• LASSIE (Learn and Serve System Information
  Exchange) is a web-based reporting system that is
  designed to provide CNCS, LSA Grantees and the
  public with consistent, reliable information on
  the Learn and Serve America program.
• Web-based system initially implemented in 2004-05
  (now beginning the 5th year of operation)
• All grantees/subgrantees receiving LSA funds are
  required to use.
• Data is used for annual CNCS reports to Congress,
  state performance reports, and for program
  planning and assessment.

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Major Elements of the LASSIE System

• Online program reporting forms
• (entering information on your K-12, Higher
  Education, and CBO-based programs)
• Reporting management tools
• (managing the subgrantee reporting process)
• Grantee and public reports
• (accessing data on your programs and LSA
  programs nationally).

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What Types of Data LASSIE Collects the Domains

• Organization info
• Scope of programs
• Funding sources, levels
• Participants
• Service beneficiaries
• Program duration

• Types of S-L activities
• Partners
• Institutional supports
• S-L Coordinator
• Training activities
• Tech. assistance

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Getting Started
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Logging On

• Go to www.lsareports.org
• Click on any of the Login links

• Enter your username and password (sent to you by
  CNCS or your grantee)
• Click on the LOGIN button
• Forgot your password link

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Using the Home Page

• The Home page provides links to the five major
  steps that users will take in completing their
  reports.
• Update Grant Profile
• Enter Sub Grant Info
• Manage Active Subgrants
• Complete Your Survey
• Submit Your Survey
• The grey Navigation Bar is on every page and can
  be used to go to any section of the site.
• Note The Online Help section provides quick
  start guides, tutorials, and help-line
  information.

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Updating Your Profile

• The Profile page contains your organizations
  contact information and several questions that
  determine which parts of LASSIE you need to use.
• Update/correct your contact information
• Add additional contacts (you can then send the
  new contact an email with his/her login info).
• Answer the questions about organization type,
  whether you provide training, whether you make
  subgrants, and whether you directly run
  service-learning activities.
• NOTE You must complete your profile before you
  can enter data into LASSIE.

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Entering/Updating Subgrant Information

• Use the Sub Grant Information page to enter your
  subgrantees in LASSIE or update information on
  existing subgrantees.
• If you have existing subgrantees who are
  reporting in 2008-09, update their grant amount
  and check active.
• If you have new subgrantees, click on Add a Sub
  Grant to create a new profile.
• Click on Save Active Sub Grants to save your
  list.

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The LASSIE Survey
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The Survey Progress Page

• The Survey Progress page provides an overview of
  the LASSIE survey.
• The survey is broken into 12 tabbed sections.
  The tabs are used to move from section to
  section of the survey.
• The Table shows which sections have been started
  (white), completed (green) or not yet begun
  (pink).
• You can print a copy of the survey with your
  answers using the Print Survey button on the gray
  navigation bar.
• At the bottom of the page is the Submit Survey
  button.

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Completing the LASSIE Survey

• Use the Tabs to move from section to section
• Pages automatically save when you move to
  another section (or when you click the save
  button).
• Highlighted links provide definitions and added
  instructions.
• Some sections require the numbers entered to add
  up (for example total participants, grade, race,
  etc.). The site provides automatic error
  checking.
• You do not need to complete the survey in one
  sitting. Plan ahead!

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Participants, Beneficiaries, Duration

• The Participant, Beneficiaries, and Duration
  pages require some advanced planning. It is
  important for subgrantees to know what data to
  collect at the beginning of the year.
• Download copies of the survey forms in the Fall
  (click on the Download Surveys link at the bottom
  of any page).
• The Online Help section includes worksheets that
  can help you to collect participant information.

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Managing Your Sub Grants
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Manage Active Sub Grants Page

• The Manage Active Subgrants page gives you tools
  for managing the subgrantee reporting process.
• You can check on the status of subgrantee surveys
  (Never logged on, not started, in progress,
  submitted, etc.).
• You can sort/select by survey status.
• You can email all or selected subgrantees
  directly from LASSIE.
• You can view (but not change!) subgrantee
  surveys.
• You can change subgrantee contact and grant
  information.
• You can download subgrantee information for use
  in other programs.

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Accessing Data
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Grantee Access to Data

• Grantees have access to data on their
  subgrantees/ programs through the View Reports
  function in LASSIE.
• Three types of reports
• Basic Report
• Performance Indicators
• Comprehensive Reports

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Basic Report

• The Basic Report provides data from your programs
  and national totals on five basic measures
• Service-learning participants
• Teachers/faculty/staff
• Service Hours
• Community volunteers
• Partner Agencies
• You can filter data by year, organization type
  (K12, HED, CBO) and region.

Your grants National totals
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Performance Indicators

• The Performance Indicators Report provides more
  detailed measures of LSA program performance for
  your grants and national totals, such as
• Percent of K12 schools with 50 or more of
  students in the free/ reduced price lunch program
• Percent of student participants from minority
  populations
• Percentage of SL participants in programs that
  last at least a semester and have 20 hours of
  service.
• Percent of organizations that have adopted at
  least 6 of the 9 institutional supports for
  service-learning.
• Reports can be filtered by year, organization
  type, and region.

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Comprehensive Reports

• The Comprehensive Report page provides detailed
  summary data on your grantees.
• You can select reports for different years (all
  under the same grant number)
• The tab pages parallel the sections in the
  LASSIE survey.
• You can download Excel spreadsheets for each
  page with your data.

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Public Reports Site
Access the Public Reports from the LASSIE home
page
www.lsareports.org
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Help!
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Online Help Page

• The Online Help page provides contact information
  for the LASSIE Help Line and help materials for
  the site.
• Access the Online Help page from the grey
  navigation bar or the footer on any page.
• Help materials include an online LASSIE training
  tutorial, Frequently Asked Questions, and
  Participant Tracking Worksheets.
• The Help page also has the 800 number and email
  address for the LASSIE Help Desk.

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2008-2009 Timeline
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Contact information

• Technical help support_at_lsareports.org or (866)
  337-8751
• LASSIE content Your LSA Program Officer
• Project contacts