Work Order System

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Work Order System
January 4, 2011
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The work order system is to request alterations,
improvements, maintenance or repairs to a
building, equipment and/or the grounds area. As
well as the request of a special service such as
an activity or an event set up.
When a person decides they want to make a work
request, they will navigate to the Physical
Plants Web Page and click on the link that says
Work Order in the left hand column of the
page.
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Once the requester has completed the top half of
the work order form, they will save a copy to
their computer and click the submit button in the
top left corner of the form
This will allow the form to be sent directly to
the Physical Plant.

• Certain areas MUST be filled out on the form or
  it will not have the capability of being
  submitted
• Requested By
• PCard Account
• Fund / Org Number

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Everyone will have access to view and fill out
the form, but only deans, chairs, and authorized
employees will have the ability to send the
actual form through the submit button.
If you are not on the list to have the ability to
send the form, you must send the form to the
person in your department with the
capability. Click on the send button in the tool
bar at the top of the page (not the submit
button). Then, like any other e-mail, enter the
person who will be receiving the e-mail and send.

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Accurate Validation of the Form
Only certain e-mail addresses will have the
ability to send the form through the submission
button. Administration Deans Chairs
Approved Offices / Services Only
Administration, Deans, and Chairs can request for
others in their department to be added to the
list of approved e-mail accounts. A signed
letter or e-mail must be sent to the Physical
Plant stating the name and account information
for the person you wish to add.
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Those Individuals with Access to Submit a Work
Order Directly
Ms. Lauren Adams Dr. Gerald Bacza Ms. Kelli
Baker Dr. Robert Baker Ms. Debbie Bates Mr.
Michael Belmear Ms. Judy Biafore Mr. Pieter
Blood Ms. Joni Bokanovich Ms. Jean Bolyard Dr.
Sharon Boni Mr. Dale Bradley Ms. Evie
Brantmayer Ms. Christy Burner Ms. Brenda Cain Ms.
Georgeann Cain Mr. Jack Clayton Ms. Nita
Coleman Ms. Sue Conrad Ms. Brenda Davis Mr. John
J. Davis Ms. Jane Delbrook Dr. Van Dempsey Mr.
James Doak Ms. Janet Dudash Ms. Miwa Edwards Mr.
Rusty Elliott Ms. Barbara Fallon Ms. Amie
Fazalare
Mr. William Finley Dr. Anthony Gilberti Ms.
Sharon Glasscock Mr. Daniel Gockley Mr. James
Goodwin Ms. Suzanne Gripper Dr. Richard
Harvey Ms. Debra Hawkins Ms. Jeani Hawkins Ms.
Vickie Hedrick Ms. Sarah Hensley Ms. Vickie
Holcomb Ms. Dalene Horner Ms. Thelma Hutchins Ms.
Beverly Johnston Ms. Beverly Jones Ms. Francine
Jurosko Mr. John Kellar Ms. Nancy Keller Ms.
Cindy Knight Ms. Rosetta Kolar Dr. Thomas
Krepel Ms. Yolanda Kirchartz Ms. Jessica
Kropog Mr. Peter Lach Dr. Christina Lavorata Ms.
Nancy Lawler Mr. Stephen Leach Mr. Steve Leadman
Ms. Tina Lemasters Mr. Roy Lewis Ms. Heidi
Mahaney Ms. Tina Malcomb Mr. Kerry Marbury Ms.
Beth Martin Mr. James Matthews Ms. Brenda
Mayfield Dr. Nancy McClure Ms. Fran McClure Mr.
Richard McCormick Ms. Vickie McVaney Ms.
Stephanie Miller Mr. Christopher Morgan Dr. Beth
Newcome Ms. Donna Nuzum Dr. Tim Oxley Ms. Anne
Patterson Mr. Kevin Philyaw Mr. Rick Porto Ms.
Lori Postlewait Ms. Trish Price Ms. Renee
Rannenberg Dr. Tim Rice Ms. Martha Richards Ms.
Deborah Rogers Dr. Clarence Rohrbaugh Dr.
Rosemarie Romesburg Dr. Steven Roof
Ms. Joyce Rose Dr. Maria Rose Ms. Joyce Ross Ms.
Mary Jo Rutherford Ms. Raime Santee Ms. Lori
Schoonmaker Ms. Annette Schorr Mr. Paul
Schreffler Dr. Deanna Shields Ms. Sandy
Shriver Ms. Harriett Snyder Ms. Donna Snyder Ms.
Priscilla Steed Ms. Pamela Stephens Mr. Porter
Stiles Mr. Tom Stose Ms. Sherrie Strawderman Ms.
Tina Stuart Mr. David Tamm Ms. Lea Ann
Valentine Ms. Jennifer Weist Ms. Leticia West Ms.
Tami Winston Ms. Deborah Woods Ms. Catherine
Woodson Ms. Robin Yeager
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Upon receiving the work request, The Physical
Plant will do its part for the projection of cost
and completion date. The Physical Plant will then
re-send the form, via e-mail to the requester
with a Work Order number assigned. The request
will either be chargeable or not.
For chargeable services the requester will be
responsible for accepting the estimated cost and
date confirming it is OK to begin work or
rejecting the request for circumstances within
their control. A work order can be rejected
because of cost or time frame. Whether accepting
or rejecting the request, the form MUST be sent
back to the Physical Plant via the submission
button on the top left corner of the form.
For chargeable services the work will not begin
until the form is returned
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Once the work has been completed for the request
the Physical Plant will fill out the remainder
of the form.

• If a service is chargeable the requester will
  receive an e-mail stating
• The job has been completed
• This is the final cost
• This was the actual date it was completed
• This is the date your card was charged.