Site Evaluation Questionnaire Training

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Site Evaluation Questionnaire Training

• July 14, 2005
• Chicago, IL

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Introductions

• Name
• Title
• School
• Level of Experience with Questionnaires

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What are we covering today?

• Site Evaluation Questionnaire
• Textual Questions
• Data Entry
• Reports and Attachments
• Preparing the Materials
• Sending the Materials
• Annual Questionnaire for 2005 2006
• QA

4
Site Evaluation Questionnaire

• Only completed by schools that are scheduled for
  a sabbatical site visit, schools applying for
  provisional status, or provisionally approved
  schools on specific years (Years 2, 4, and 5)
• Provisionally approved schools will complete the
  Limited Site Evaluation Questionnaire in Years 1
  and 3)
• Combination of textual questions, data pulled
  from up to 3 years of Annual Questionnaires, and
  more detailed data entered

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Site Evaluation Questionnaire

• Made up of 3 parts
• Textual Questions
• Data Entry
• Reports and Attachments

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Site Evaluation Questionnaire Textual Questions

• Completed and printed using standard word
  processing
• A Word Version can be downloaded from the
  Questionnaire Website
• Made up of 10 different sections
• History of the Law School and University
• Self Study
• Program of Legal Education
• Faculty
• Students

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Site Evaluation Questionnaire Textual Questions

• Made up of 10 different sections
• Administration
• Information Resources Law Library
• Computer Technology and Information Delivery
• Law School Finances and University Support
• Facilities

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Site Evaluation Questionnaire Textual Questions

• The majority of textual questions are tied
  directly to a Standard or an Interpretation
• For those questions not tied directly to a
  Standard or an Interpretation, the information
  gathered is vital to the site team

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Site Evaluation Questionnaire Textual Questions

• The textual questions were updated this past year
  due to changes in the Standards and
  Interpretations
• NOTE Some questions will not apply to your
  school. It is ok to answer N/A.

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Site Evaluation Questionnaire Data Entry

• Additional information to supplement data from
  the Annual Questionnaires
• Feeds a number of reports needed by the Site
  Visit team
• MUST be filled out using the ABAQuest website
• ABAQuest will be launched around August 1, 2005
• There will be a link on the Questionnaire webpage
  for ABAQuest

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Site Evaluation Questionnaire Data Entry

• Logging into ABAQuest
• Each school has an Administrator ID
• Can set up other ids and levels of access
• Only ID that can do final submission of Annual
  Questionnaire
• Ids can have
• Full Read/Write access to all sections of the AQ
  and the SEQ (default setting)
• Read/Write access to specific sections of the AQ
  and the SEQ

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Site Evaluation Questionnaire Data Entry

• Made up of 6 Sections
• Courses
• Students
• Staff
• Fiscal
• University Income and Expense
• Readmits

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Site Evaluation Questionnaire Data Entry

• Courses
• Calendar Year (Spring, Summer, Fall)
• Screen will list all full-time and part-time
  teaching resources that have been entered into
  the Profiles section of the Annual Questionnaire
• Make sure you complete the Profiles section in
  the Annual Questionnaire before completing
  Courses data entry

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Site Evaluation Questionnaire Data Entry

• To add a course for a teaching resource
• Select a faculty member name
• Click on ADD COURSE
• Enter at least required data (fields indicated
  with )
• Course Title
• Term
• Credit Hours
• Students
• Click SUBMIT

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Site Evaluation Questionnaire Data Entry

• To edit an existing course
• Select a faculty member name
• Select a course from drop down box
• Make change to course details
• Click SUBMIT
• To delete an existing course
• Select a faculty member name
• Select a course from drop down box
• Click DELETE
• Confirm Delete

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Site Evaluation Questionnaire Data Entry

• Students
• Two type of students entered using this screen
• Entering Students (JD1s)
• Transfer Students
• All students entering or transferring during the
  current and prior academic year need to be
  included
• An unique student number is required for each
  entry
• Doesnt have to be SSN

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Site Evaluation Questionnaire Data Entry

• Required fields for all students
• Student ID (must be unique)
• Current/Prior Year Indicator
• Full Time/Part Time Indicator
• Undergraduate College
• College Degree
• College Major
• GPA
• LSAT
• Entering Class (Fall, Winter, Summer)

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Site Evaluation Questionnaire Data Entry

• Additional required fields for transfer students
• Transfer Law School GPA
• Transfer Credit Hours
• Transfer Law School
• First and Last Name are optional, but EXTREMELY
  helpful

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Site Evaluation Questionnaire Data Entry

• Editing Student Data
• Select Student
• Click EDIT STUDENT
• Make changes to student detail
• Click SUBMIT
• Deleting Student Data
• Select Student
• Click Delete Student
• Confirm Delete

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Site Evaluation Questionnaire Data Entry

• Viewing Student Data
• Select Student
• Click VIEW STUDENT
• Deleting all Current or Prior Year Students
• Click either DELETE ALL CURRENT STUDENTS or
  DELETE ALL PRIOR STUDENTS
• Confirm Delete

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Site Evaluation Questionnaire Data Entry

• Staff
• Screen will list all staff that have been entered
  into the Profiles section of the current Annual
  Questionnaire
• Basically two types of staff
• Administrators and Faculty
• Librarians
• Data required is different for these two types

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Site Evaluation Questionnaire Data Entry

• Administrators and Faculty
• Required Information
• Law Degree School and Year
• Years of Full Time Teaching
• Years of Full Time Practice
• Additional Graduate Degrees, Schools, and Years
• Librarians
• Required Information
• Law and Library Degrees
• Schools where degrees were earned
• Years degrees were earned

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Site Evaluation Questionnaire Data Entry

• To add or edit staff information
• Select a resource name from the list
• Enter data or change existing data
• Click SUBMIT

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Site Evaluation Questionnaire Data Entry

• Fiscal (Current Budgeted Year)
• These are the same questions as the Fiscal
  Section (Part 6) of the Annual Questionnaire
• Dont have to answer the Gifts/Grants and Reserve
  section

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Site Evaluation Questionnaire Data Entry

• University Income and Expense
• Current Budget Year and Last 2 Completed Fiscal
  Years
• Not as detailed as the Fiscal Section, but
  extensive
• Must be filled out by every school including
  independents

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Site Evaluation Questionnaire Data Entry

• Readmits (Current and Prior Year)
• Must list all readmitted students for the last
  two years separated by year
• An unique student number is required for each
  entry, but doesnt have to be SSN
• Like entering students and transfers, name is not
  required, but helpful
• Process for adding, editing, or deleting the same
  as Student screens

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Site Evaluation Questionnaire Data Entry

• Additional required fields for readmitted
  students
• Readmitted Law School GPA

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Site Evaluation Questionnaire Data Entry

• Importing Student Information
• Create an Excel Spreadsheet with required data
• We provide a template spreadsheet with layout,
  lengths, available values, etc.
• Load Excel Spreadsheet into ABAQuest

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Site Evaluation Questionnaire Reports and
Attachments

• Reports are related and receive data from
• The completed Annual Questionnaires for the
  current year and the 2 prior years
• The data entry section of the Site Evaluation
  Questionnaire
• Data is automatically pulled from multiple
  sources to complete the reports

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Site Evaluation Questionnaire Reports and
Attachments

• Attachments are related to the textual questions
  from the Site Evaluation Questionnaire
• There are 3 types of attachments
• General sent to all site visit members and the
  ABA
• Supplementary sent to site visit chair,
  specific member(s) of the team, and the ABA
• On-site made available for team members during
  the visit. Copies are sent to the ABA.

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Site Evaluation Questionnaire Preparing the
Materials

• Textual Questions should go together
• Put each of the 10 sections of the textual
  questions within their own tab with a table of
  contents at the beginning of the materials
• All reports and attachments should go together by
  section
• 3-ring binders are a good thing

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Site Evaluation Questionnaire Sending the
Materials

• All the materials are due 4-6 weeks before the
  site visit
• Hard Copies
• 2 full sets mailed to the ABA in Chicago
• 1 set to each Site Team member
• 2 full sets to AALS (if applicable)
• At least 1 full set on-site for the Site Teams
  use
• Electronic Copies
• There is no electronic data submission however
  Site Team members might request an electronic
  copy of the Textual questions

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Site Evaluation Questionnaire Sending the
Materials

• Mailing Address for the Office of the Consultant
  on Legal Education and Admissions to the Bar
• American Bar Association
• Section of Legal Education and Admissions to the
  Bar
• Attn Site Visit Administrations
• 321 North Clark Street
• Chicago, IL 60610

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Annual Questionnaire for 2005 - 2006

• The Annual Questionnaire is due October 31, 2005
• If you have a Fall 2005 visit, you are required
  to complete all of the Annual Questionnaire
  except for the October 1st enrollment prior to
  mailing the materials to the Site Team
• If the visit takes place after October 1, the
  enrollment figures from October 1 should be made
  available to the Site Team members during the
  visit

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Where can I get help?

• ABAQuestionnaire Listserve
• www.abanet.org/legaled and click on Questionnaire
  link
• Contact me at rosenlid_at_staff.abanet.org or
  312.988.6739