What Can the Portal Do for YOU

1
Connecticut Portal Advisory Group Meeting
Welcome
2
ConneCT Management Advisory Committee
Connecticut Portal Advisory Group Meeting
October 31, 2002930am to 1200pm I. Welcome II.
Information Sharing III. Reports IV. New
Business/Other Issues
3
CT.gov Update

• Current Status and Update of the CT.gov portal
  project
• Status of pilot sites
• Portal installation
• New feature enhancements
• Training
• Portal Management Group
• Transition from ConneCT to CT.gov

4
CT.gov Update

• Status of Pilot Sites
• Completed, Production Sites
• Dept. of Motor Vehicles
• Commission on Fire Prevention and Control
• CT Siting Council
• Council on Environmental Quality
• Inside DOIT (DOIT Employee Site)
• CT Gov Portal Information
• Portal Management Group
• CT Education Network

5
CT.gov Update

• Status of Pilot Sites
• Sites in Progress
• Homeland Security (Nov.)
• DOIT (Nov.)
• Dept. Public Works (Nov.)
• Economic Community Development (Nov.)
• CT Helps (Application) (Nov.)
• DMV Phone (Intranet) (Dec.)
• Dept. of Agriculture (Dec.)
• DOIT client site (Intranet) (Dec.)
• CT Commission for Educational Technology (Dec.)

6
CT.gov Update

• Portal Specific Training
• 62 people trained to date
• Hosted Adobe Accessibility training
• 5 person/agency trained
• Additional training available through New
  Horizons
• User group for trained users starting in January
  

7
CT.gov Update

• Portal Management Group Update
• All staff moved to one location
• Additional Staff added to unit
• 4 Full time
• Angela Taetz, Mario Mezzio, Craig Mollison, Pat
  Fanelli
• 2 Partial Time
• Michael Varney, Luis Boria
• Other support staff as required
• systems, clerical, developers

8
CT.gov Update

• Current Status of Installation
• Hardware upgraded
• Portal Software upgraded
• Development system installed
• Network upgraded
• Search Engine upgraded
• Web Analytic Software under evaluation

9
CT.gov Update
10
CT.gov Update

• New Features added to installation
• Weather
• Lottery Numbers
• Listserv subscriptions (testing)
• Homeland Defense Threat Level (testing)

11
CT.gov Update

• Transition from ConneCT to CT.gov
• Update links on your site from ConneCT to
  CT.gov 
• ConneCT graphic changed to CT.gov on state
  websites
• Redirect from to ct.gov is planned for December
  1, 2002. 

12
CT.gov Update

• Transition from ConneCT to CT.gov
• Update links on your site from ConneCT to
  CT.gov ( changes should be made by November 29)
• Most pages within ConneCT have been moved to
  CT.gov so links can be updated to the new
  address.  We have created a conversion chart to
  assist with this process.
• Once redirect is in place any links going to the
  ConneCT site will be redirected to the CT.gov
  home page.

13
CT.gov Update

• Transition from ConneCT to CT.gov
• ConneCT graphic changed to CT.gov on state
  websites (Should be completed by November 29,
  2002)
• All State of Connecticut sites with a Link to
  ConneCT from their home page should replace
  ConneCT graphic with the CT.gov graphic.
• Graphic and new code provided on CPI Website
• Redirect is planned for December 1, 2002. 

14
CT.gov Update

• Deliverables to complete Pilot Phase
• All pilot sites in production
• Development of a CT.gov Style Guide and best
  practices, standardized procedures for training
  and support
• Portal Management Group (PMG) migration project
  plan tested
• Place all relevant information above on a website
  

15
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16
Portal Implementation
A. Pre-migration Identify team leaderSubmit
modified Project Profile Site Survey to be put
in queueIf requested, PMG will go out to
agencies and give high level portal presentation
Existing site cleanup (see checklist)
17
Portal Implementation

B. Training Once agency Portal Migration Project
has been launched with PMG, training will be
scheduled
18
Portal Implementation

C. Site Navigation and Content Mapping Examine
current content and develop customer driven
navigationDetermine Common Elements contentPMG
assistance available upon request to conduct
formal brainstorming session.
19
Portal Implementation

• D. Migration Project - Technical Components
• Template and layout set up
• New folder structure set up
• Site copied to test server for final alterations
• Content moved to DSF
• Integration with applications
• Testing and QA

20
Portal Implementation

• E. Preparation for Changeover to the Portal
• Final stages to prepare for changeover
• F. Changeover to the Portal
• Final Phase

21
Portal Users Guide
Genral Topics for inclusion

• Password Procedure
• Undeliverable mail procedure
• Site and folder setting defaults
• External linking procedure
• eAlert procedure
• Routing procedure
• Use of photos (release of liability)
• Permission to use logo
• Procedure for notification when there are
  disruptions in service
• Keywords set at portal level
• If agency has Regulation available online they
  need to create a meta page and put link in left
  nav area

• Procedures to request link/news/featured item on
  CT.gov (Taxonomy Committee will create)
• Meta Tagging Procedures (Taxonomy Committee will
  create)
• Library of images for use within various template
  colors
• Syndication Options and Procedures
• Creation of Intermediate subject access pages
  for CT.gov and procedure

22
Portal Users Guide

• Style Guide Workshops
• Templates
• Format and font of headings
• Format and font of the left navigation
• Image sizes and restrictions
• Welcome area options
• Commissioner greeting options
• Format and font of right navigation
• CT.gov logo and image (Top Banner)

23
Portal Users Guide

• Style Guide Workshops Technical
• Mouseovers
• Moving/scrolling text
• JavaScripts, Applets, etc.
• Permissions and passwords
• File sizes and formats

24
Portal Users Guide

• Style Guide Workshops Style
• Backgrounds
• Font sizes and colors
• Additional styles
• use of images
• graphic bullets

25
Portal Users Guide

• Style Guide Workshops Content
• Page lengths
• Footer content
• link levels
• Abbreviations
• Common elements

26
Portal Users Guide

• How to help
• Contact Angela Taetz at 622-2415 or email
  pmg_at_po.state.ct.us
• Check CT Portal Information Site for more details
  at www.ct.gov/cpi