ReDesign Of Mountain BOCES

1
ReDesign Of Mountain BOCES

• Fiscal Scenarios

2
Agenda for the Day

• Welcome and Introductions
• Expectations for the Day
• Our Tasks
• Parameters for Scenarios
• Fiscal Design
• Small Group Discussion
• Large Group Discussion
• Next Steps

3
Introductions

• Please introduce yourself, your position, and
  your district

4
Expectations for the Day

• What are we trying to achieve?
• What are we trying to solve?

5
(No Transcript)
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What Are You Trying to Achieve or the Problems
You are Trying to Solve?

• Streamline Bureaucracy
• Provide Cost-Effective Programs
• Enhance Flexibility in program responsive to
  geographic relationships
• Encourage local leadership and control over
  special education

7
What was our task?

• Create scenarios for a 4/6, a 5/5, or a 4/5/1
  split of Mountain BOCES districts
• Develop fiscal scenarios for the splits without
  any administrative structure
• Develop fiscal scenarios with current services
  identified
• Identify remaining revenues for administrative
  functions
• Provide a list of all assets and liabilities

8
Parameters

• Scenarios were built using FY09 costs from the
  adopted budget.
• Special Education Director and Assistant Special
  Education Directors are not expended in the
  scenarios no special education administration.
• Staffing Ratios are based upon FY09 and do not
  reflect anticipated needs for FY10.
• For simplicity, Charter School Services and
  revenues are not included.
• Self-support programs and fiscal agent grants not
  included (GE Regional Coordinator, Alt Lic, Grant
  Writing, etc.).
• CMC revenue not included.
• IDEA and General Fund beginning fund balances are
  not included in the scenarios.
• General Operations are not expended in the
  scenarios (Executive Director, Business Manager,
  HR, AP/AR, Media, Courier - i.e. there is no
  Leadville office).

9
Re Design Fiscal Analysis

• Spreadsheet Walk-Through

10
Revenue
11
Local Sources
1

• Revenue generated from anything other than
  Federal IDEA and State ECEA

12
Member Contributions General Operations
2

• Generated by the Base Assessment
• 474,780
• 4.25 of total revenue
• Leadville Services
• Executive Director
• Business Manager
• Human Resources
• Licensure
• Media
• Accounts Payable/Receivable
• Courier
• Alternative Licensure - Teacher Principal
  Administration
• Leadville Facility

13
Transportation Reimbursement
3

• Revenue generated from the State through
  participating Districts
• 52,240
• 0.47 of total revenue
• Programs
• SIED Learning Center
• Mountain High School Programs

14
Mountain High School Revenue
4-7

• Grants and DSS Support
• 121,240
• 1.09 of total revenue
• Funding Sources
• County Social Services Reimbursement Rebound-ADT
• County Social Services - Teen Parent Program
• Family Literacy
• Bound/Temple Buell

15
Consortia Program Assessment
8

• Revenue collected from member school districts
  for participation in Consortia Program
• 3,029,547
• 27.23 of total revenue
• Program
• Mountain High School
• AIED Learning Center
• Speech
• Severe Needs
• Transition

16
State Sources
9

• Revenue collected from the State
• ECEA
• ECEA Part C
• Gifted and Talented

17
Exceptional Children Education Act (ECEA)
10

• State supported Special Education revenue
• 3,319,901
• 29.84 of total revenue
• 100 Flow-through to districts.
• Based on student count and disability

18
ECEA Part C Child Find
11

• Revenue to help offset the evaluation costs
  associated with birth to three
• 74,539
• 0.67 of total revenue
• 100 Flow-Through to districts
• Student count formula from CDE

19
State Gifted and Talented
12

• State revenue for GT
• 216,420
• 1.95 of total revenue
• 100 Flow-Through to districts
• Student count formula from CDE

20
Federal Sources
13

• Federal Special Education Dollars

21
Federal IDEA Allocation
14

• Revenues use to provide special education
  services
• 3,790,233
• 34.06 of total revenue
• Programs
• Extended School Year
• Occupational Therapy
• School Psych (72)
• CSDB transportation
• Private School Allocation
• Audiology
• Hearing
• Vision
• Director/Assistants of Sped
• Secretaries
• A-Team
• Professional Development
• Supplies Equipment

22
Federal IDEA Preschool
15

• Revenue generated by count data
• 100,197
• 0.90 of total revenue
• 100 Flow-Through to districts
• Student count formula

23
Total Revenue
17

• 11,180,857
• Not included in the scenarios
• IDEA Carryover
• General Operations Fund Balance
• Investment Income
• Other Grants
• Other Indirect from Grants
• Alternative Licensure
• DOR

24
Expenditures
19
25
Locally Encumbered Expenses
20-24

• Current Federal and State Dollars flowed to and
  expended by local districts
• Districts expend this money in their local budget
• GT
• 216,420 - 1.87 of total expenditure
• ECEA
• 3,319,901 - 28.64 of total expenditure
• ECEA Part C
• 74,539 - 0.64 of total expenditure
• IDEA Preschool
• 100,197 - 0.86 of total expenditure

26
Consortia Programs
25

• Programs in which two or more school districts
  participate
• Only supported through member contributions
• Program
• Mountain High School
• SIED Learning Center
• Speech
• Severe Needs
• Transition

27
MHS Teen Parent Program
26

• 321,495
• 2.77 of total Expenditure
• Total Expenditure is offset by
• 69,000 grant contributions
• 8,511 Transportation Reimbursement
• 109,295 from MHS Alternative

28
MHS Alternative
27

• 482,275
• 4.16 of total Expenditure
• Program Cost offset by
• 18,724 Transportation Reimbursement

29
MHS ADT
28

• 185,918
• 1.60 of total Expenditure
• Program cost offset by
• 54,000 DSS
• 3,405 Transportation Reimbursement

30
SIED at Mountain High School
29

• 189,895
• 1.64 of total Expenditure
• Program cost offset by
• 3,405 Transportation Reimbursement

31
MHS Debt Service for Building
30

• 126,368
• 1.09 of total Expenditure

32
SIED Learning Center
31

• 202,423
• 1.75 of total Expenditure
• Program cost offset by
• 18,195 Transportation Reimbursement

33
Speech Pathology Services
32

• 610,498
• 5.27 of total Expenditure

34
Multiple Disabilities
33

• 723,496
• 6.24 of total Expenditure

35
Transition
34

• 74,162
• 0.64 of total Expenditure

36
Sped - Direct Services
35

• Federal IDEA Program Providing Direct Level
  Services to Students with Disabilities
• Depending on the program, the amount listed in
  district expenditures varies

37
Assistive Technology
36

• Average Cost by district FTE of 0.1 per district
• 62,019
• 0.53 of total Expenditure

38
Occupational Services
37

• Average Cost by district FTE
• 630,407
• 5.44 of total Expenditure

39
School Psych Services
38

• Average Cost by district FTE
• 1,029,478
• 8.88 of total Expenditure
• Both Consortia and Federal amounts combined (100)

40
Colorado School for Deaf and Blind Transportation
39

• Determined by Ridership in districts with
  students
• 57,269
• 0.49 of total Expenditure

41
Extended School Year
40

• Total Expenditure as a percentage of District
  Membership
• 417,775
• 3.60 of total Expenditure

42
Private School Allocation
41

• Proportionate Share of IDEA by students
  parentally placed in private schools
• By student count
• 55,597
• 0.48 of total Expenditure

43
Computerized IEP Annual2
42

• Annual cost for computerized IEP programming
• 35,000
• 0.30 of total Expenditure
• Footnotes on some slides reflect the larger
  categories in our FY 09 Amended Budget under
  which these expenditures are included.

44
Testing Protocols and Kits2
43

• Total Expenditure as a percentage of District
  Membership
• 30,000
• 0.26 of total Expenditure

45
Vision Disability
44

• Total Expenditure as a percentage of District
  Membership
• 219,873
• 1.90 of total Expenditure

46
Audiology Services
45

• Total Expenditure as a percentage of District
  Membership
• 184,818
• 1.59 of total Expenditure

47
Hearing Disability
46

• Total Expenditure as a percentage of District
  Membership
• 360,673
• 3.11 of total Expenditure

48
Child Find Flow Through
47

• Total Expenditure as a percentage of District
  Membership
• 50,288
• 0.43 of total Expenditure

49
Equipment2
48

• Total Expenditure as a percentage of District
  Membership
• 150,000
• 1.29 of total Expenditure
• Examples - All Sped
• Computers
• Printers
• Office Equipment
• Vehicles
• AT Devices
• Audiology Equipment
• OT equipment

50
Special Education Directors
50

• Includes Director and four Assistant Directors
• Not Expended In the Scenarios

51
Sped - Records Maintenance
51
52
District Sped Records Secretaries
52

• Average Cost per FTE expended by district FTE
• 433,924
• 3.74 of total Expenditure

53
Special Education Records, Data, Support
53

• Leadville Office Sped Records Clerk and Support
• Carbondale Office Administrative Assistant
• Total Expenditure as a percentage of District
  Membership
• 111,172
• 0.96 of total Expenditure

54
CPI, IEP Forms SEAS Training1
54

• Total Expenditure as a percentage of District
  Membership
• 75,000
• 0.65 of total Expenditure

55
Phones (Sped Cell, Cdale Office Voice/Data)1
55

• Total Expenditure as a percentage of District
  Membership
• 40,000
• 0.35 of total Expenditure

56
Postage (Special Education Secretaries)1
56

• Total Expenditure as a percentage of District
  Membership
• 1,500
• 0.01 of total Expenditure

57
Printing (Cards, Brochures)1
57

• Total Expenditure as a percentage of District
  Membership
• 10,000
• 0.09 of total Expenditure

58
Sped Records Scanning1
58

• Total Expenditure as a percentage of District
  Membership
• 50,000
• 0.43 of total Expenditure

59
Supplies (Sped Sec)1
59

• Total Expenditure as a percentage of District
  Membership
• 19,500
• 0.17 of total Expenditure

60
IEP Translation1
60

• Total Expenditure as a percentage of District
  Membership
• 60,000
• 0.52 of total Expenditure

61
Sped - Others
61

• Other support services

62
Assessment Team Salaries3
62

• Total Expenditure as a percentage of District
  Membership
• 211,877
• 1.83 of total Expenditure

63
Steering Committee Supplies2
63

• Total Expenditure as a percentage of District
  Membership
• 1,000
• 0.01 of total Expenditure

64
Autism Coach Salary3
64

• Total Expenditure as a percentage of District
  Membership
• 74,840
• 0.65 of total Expenditure

65
Travel (Sped Secretaries, District Staff)1
65

• Total Expenditure as a percentage of District
  Membership
• 35,000
• 0.56 of total Expenditure

66
Travel (ATeam, Sped Directors, Autism)3
66

• Total Expenditure as a percentage of District
  Membership
• 65,000
• 0.56 of total Expenditure

67
A Team, Autism, Director Supplies2
67

• Total Expenditure as a percentage of District
  Membership
• 30,000
• 0.26 of total Expenditure

68
Program Evaluation2
68

• Total Expenditure as a percentage of District
  Membership
• 10,000
• 0.09 of total Expenditure

69
Vehicle Maintenance1
69

• Total Expenditure as a percentage of District
  Membership
• 13,000
• 0.11 of total Expenditure

70
Total Expense
71

• 11,593,218
• Not included in the scenarios
• General Operations
• Special Education Administration

71
Total Revenue - Total Expense
72
72
Another Scenario

• Restructuring Mountain BOCES - FY 11

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ScenarioRestructuring Mountain BOCES for FY11

• Federal Funds are allocated to each district for
  purchase of Mountain BOCES services or local
  needs based upon IDEA requirements .
• The BOCES Board remains a collaborative of ten
  school districts and CMC.
• Create a Western and Eastern SAC.
• Programs and Services are designed, organized and
  delivered with regional configuration.
• BOCES Executive Director and Special Education
  Director positions combined.

74
Restructuring FY11 continued

• Each district will be responsible for local
  leadership and day-to-day management of special
  education.
• Mountain BOCES Administrative Unit functions as a
  support to districts providing additional
  leadership and professional development for
  special education, as well as other initiatives
  as determined by the Board and SAC
• Mountain BOCES will employ two Assistant Special
  Education Directors for special education program
  leadership, coordination and support (east and
  west)
• Mountain BOCES operates and provides services
  when two or more districts collaborate
• Mountain BOCES provides professional and support
  staff when they serve two or more districts

75
Restructuring FY11 continued

• All Mountain BOCES financial and special
  education records kept centralized in Leadville
• Mountain Principal reports to the west side SAC
• Leadville Office is restructured

76
In order to localize administration of special
education at the district level, how much FTE in
special education administration would you need
to lead and manage day-to-day issues in your
district?

• The following question was posed to SELN with all
  districts attending except
• District F
• District G
• District D
• District H

77
Assumptions Build Your AU
78
Small Group Discussion

• Break up into two groups (East West)
• Eagle will need to decide which group to join
• Appoint a facilitator and a recorder
• Discuss the pros and cons of each scenario
• Determine if possible, the preferred AU structure
• Be ready to report out pros/cons, AU structure
  etc. to the large group

79
Assumptions Build Your AU
80
Large Group Discussion

• Each group will report out their pro and cons
  and, if determined, their preferred AU structure

81
Next Steps

• Evaluate the scenarios
• Determine if you need more information
• Identify your preferred scenario
• Be ready for discussion at the March Mountain
  BOCES Board meeting