Treasurers Seminar

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Business Office
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Treasurers Seminar

• Elizabethtown College
• Business Office

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Our Goal

• It is the goal of the
• Business Office
• to help your Club operate efficiently.

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Effectively Using Your Club/Agency Account

• The Club Treasurer serves as the
• communication link
• between your Club and the Business Office.

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Agency Reports

• Monthly Agency Reports
• Reading Your Report
• New Treasurer Update
• Agency Report Questions
• 
  

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Business Office Forms

• Make Copies
• A copy of all forms and transactions should be
  kept on file by the Club Treasurer for future
  reference.
• These copies can then be used to reconcile the
  monthly agency report.

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Student/Faculty Charge Sheets

• Obtain Charge Sheets at the Business Office
• Abide Charging Rules
• -Charging is a privilege
• Complete Charge Report with Charge Sheet

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Accounting Club 220-034-290-000 Account. Club
T-Shirts Megan Gentzler X6013, Box 1334
9-13-2006 9-20-2006
Maria Horner 1035569 Maria Horner
2 T-Shirts
20.00 Nancy Kauffman 1036257
Nancy Kauffman T- Shirt
10.00
30.00
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Instructions Please remember that the College is
permitting your group to accept student/faculty
charges and the following guidelines should be
used when accepting charges from
students/faculty 1. A
current validated student ID must be shown.
Copy the ID from the card.
Charges from
non-current students will not be accepted.
2. A signature is needed as well as
the printed name.
Please use ink pencil is not acceptable.
3. All charge information should be
returned to the
Business Office no later than one week following
the date of the event.
4. All questions
or billing disputes will be referred to
the contact person listed.
5. After due diligence, the
Business Office will charge
your budget for any charges deemed
uncollectible. 6. Charging
will not be authorized for any group without

prior approval from the
Business Office. 7. The
College reserves the right to deny charging
privileges to any group
based on prior charging
history or failure to abide by the above
regulations. __________________

___________________ Business Office Staff

Group Representative



___________________

Date



10
9-13-2006
Accounting Club
220-034-290-000
30.00
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Purchase/Check Requisitions

• Multi-Purpose Forms
• Check request
• Petty cash request
• Purchasing merchandise (i.e. Bookstore, Jays
  Nest, Post Office, etc.)
• Obtaining additional requisitions
• Making the requisition valid

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Elizabethtown Sporting Goods 100 College
Avenue Elizabethtown, PA 17022
9-13-2006
Vendor
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T-shirts w/logo (10.00 ea.)
100.00
Megan Gentzler Accounting Club 220-034-290-000
Treasurer Advisor
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Checks

• Requests for Checks must be supported
• Check requests
• - Submit before Noon on Wednesday
• Checks are written every Thursday
• - Except for holiday weeks including
  
  Easter and Christmas

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Petty Cash

• Submit requisition to Cashier two days in advance
• Indicate the denominations of cash wanted on
  requisition
• Petty Cash limit is 75.00 or less and will need
  an approval from advisor

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9/13/2006
Accounting Club
T-Shirt Sale
220-034-290-000
1
1
100.00
100.00
15.00
115.00
1
Megan Gentzler
X 6013
1334
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    REQUIREMENTS FOR LOCAL BUSINESSES            
         
Elizabethtown College Business Office
Brandts Farm Leo Kob J.B. Hostetter Christian
Light Muellers Flowers Radio Shack BG Lumber
Take requisition ID -They bill college
monthly All vendors keep white copy and send
yellow copy and the receipt to the business
office.
Take requisition id to customer service desk
at k-mart. Bring receipts requisition back to
Brenda in the Business office. K mart will allow
charging but will not bill the college.
K-Mart
Ac Moore Will not accept the college purchasing
card. All purchases must be paid for at time of
sale. Staples VISIT the Business Office, For
info. On The Staples Credit Card.
AC Moore Staples
EDUCATION STATION
Go to service desk.
phone Brothers
367-5878 Dominos 367-6886 Pizza Hut
367-5111 Subway 367-8585
Call first, they will Inform you how to handle.
Revised 9/2/08
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Cashier Office Deposits

• Deposits should be properly counted, sealed, and
  clearly marked with total dollar amount and
  account number included with the completed
  deposit form.
• Coins should be wrapped if making a large coin
  deposit.
• Uncounted deposits for safe keeping may be
  dropped by the Business Office. The deposit will
  need to be picked up by the treasurer to prepare
  for the cashier.

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Copy Services
Copy Services Website http//www.etown.edu/Campus
Services.aspx
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Good Luck!
If you have any questions or concerns regarding
any of the procedures for your club please
contact Diana Lynn at the Business Office,
X1417. Thank you Good Luck!