CCSSE Course Master Data File Conference Calls

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CCSSE Course Master Data File Conference Calls
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When should coursemaster data files be
created?Coursemaster data files should reflect
course offerings and enrollment at the twelfth
class day.
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What is included in the coursemaster data file
(formats in parentheses)?a. Campus location
(string) b. Section number (string) c. Course
number (string) d. Course name (string) e.
Building (string) f. Room (string) g. Meeting
days (string) h. Instructor name (string) i.
Instructor name (string) j. Actual number
enrolled (numeric) k. Start date (date) l.
End date (date) m. Start time (time) n. End
time (time) o. Department (string)p. Email
(string) format important
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Example Course Master File
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Which classes are NOT included in the
coursemaster data file?a. distance learning
classesb. labs associated with a coursec.
non-credit classesd. all but the top level ESL
classese. individual study or self-paced
classesf. dual-enrollment courses offered
entirely to high school students
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The sample creation processa. CCSSE cleans file
and standardizes the formatb. Courses meeting
at the same time, place, and date are
automatically combined into a single course. c.
The sampling frame is established by CCSSE is the
coursemaster data file of only course eligible to
be sampledd. A sample is pullede. The sample
is sent to collegesf. College approves file
within two days and if changes are necessary,
then repeat step c through fg. Final sample is
establishedh. CCSSE creates class packets
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What happens when courses that should have been
excluded appear in the sample? If these courses
are identified prior to the assembly of survey
packets, colleges can submit a new course master
file. Note that this is a change from previous
years when CCSSE would attempt to purge the data
files of such courses.If packets have been
assembled, surveys should not be administered to
these classes.
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Frequently asked questionsa. Can I replace
courses in the sample with other courses? Noin
order to assure that all samples are obtained in
the same manner, all samples have to be randomly
selected by CCSSEb. What if an instructor
refuses to participate? Instructors have the
prerogative to decline and they will not be
included or replaced. CCSSE provides 160 of the
target number, which based on data from earlier
years, is adequate for obtaining the target
sample.
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c. What should I do if my registrar isnt able to
create the coursemaster data file in the same
manner as the example? Contact your liaison and
CCSSE will work with you to modify the file.
Avoid extensive hand-editing.d. Do we submit it
as a spreadsheet for the Course Master Data File?
Most any standard file format will suffice
however, Excel is preferred.e. Should
self-paced classes where there is an instructor,
but the instructor serves mainly as a tutor be
included in the Course Master Data File? As long
as there is a set meeting time with the
instructor, yes, please include.