Electronic PrePress Delivery System

1
Electronic Pre-Press Delivery System
Speed, Efficiency and Savings
2
Meeting Pfizers goals

• Provide Pfizer with a fast, easy to use
  Electronic Pre-Press Delivery System
• Begin an achievable migration from a manual
  workflow to digital workflow
• Speed time-to-market
• Increase process efficiency
• Expedite approvals
• Automate electronic pre-press delivery, routing,
  and workflow
• Increase visualization of in process projects
• Conform to FDA 21 CFR Part 11

3
Pfizer Electronic Pre-Press Delivery (EPD)

• AGENDA Monday, February 6
• Brief overview of the EPD initiative
• Meet the other members in this trial
• Discuss logistics of the 3-day trial
• Demo the new Pfizer electronic routing and
  pre-press delivery system

4
Pfizer EPD3-Day Pilot Overview

• TRIAL SCHEDULE
• Monday kick off
• Tuesday 12 one-hour training sessions
• Wednesday continue with routing
• Thursday complete trials
• NOTES
• Well be running 2 trials (Caduet and Camptosar)
• Teams include Agencies, Suppliers, Operations,
  Editorial, Product Managers, TSMs, Coordinators,
  and Purchasing

5
Pfizer EPDTuesdays Training Schedule

• TRAINING Tuesdays Training Sessions
• 9am Operation (at Pfizer location - room
  685/12/3)
• 10am Purchasing (at Pfizer location - room
  685/12/3)
• 11am Agencies (via the web)
• 12pm Supplier (via the web)
• 1pm Editorial (at Pfizer location - room
  685/12/3)
• 2pm Project Manager (at Pfizer location - room
  685/12/3)
• 3pm TSMs Coordinators (at Pfizer location -
  room 685/12/3)

6
Electronic Pre-Press Delivery (EPD)High-Level
User Overview

• Operations Creates Project Folders, Sets the
  Project Status
• Agency Creates and Uploads the Pre-Press file,
  Part of the second group to Review Digital Proof
• Purchasing Defines the Project Supplier,
  Supplies Final Approval on the Digital Proof
• Supplier Approves the Pre-Press Spec, Receives
  the Finished Digital Proof
• Editorial Provides the first Reviews of the
  Digital Proof
• Project Manager Part of the second group to
  Review the Digital Proof
• Team Service Manager Invited to view the Digital
  Proof

7
Electronic Pre-Press Delivery (EPD)Workflow Map
8
EPD WorkflowFolder (Project) Creation

• Login

• Entry Page

• Create Folder

• Create Item

• Task Complete(Folder Created)

• Email to Agency

9
EPD WorkflowAgency Upload of Pre-Press File
Agency

• Task Description(Upload Pre-Press)

Block block

• Add File Interface

• Functions/Metadata(Task trigger)

• FTM File Upload

• Task Complete

• Email to Purchasing Agent

File Uploading
10
EPD WorkflowPurchasing Agent defines the
Supplier
Purchasing Agent

• From Email Purchaserlaunches New Task

• Purchaser Reviews Task

• Assigns Supplier

• Email sent to Supplier

11
EPD WorkflowSupplier Approves Pre-Press
Supplier

• Task Description(Approve Pre-Press)

• RealTime File Launch

• Full Resolution Zoom

• Color Separations

• Color Picker

• Measurement

• Supplier ApprovalOptions

• Approval Authentication(FDA21 CFR Part11)

• Task Complete(e-mail generated)

12
EPD WorkflowCheck Physical Folder Status

• Task Description(Check Folder Status)

• Launch Folder Details

• Set Status

• Task Complete(e-mail generated)

13
EPD WorkflowInternal File Routing

• Task Description(Comment on File)

• RealTime File Launch

• Editor posts comment(syncs up to server)

• Agency posts comment(syncs up to server)

• Project Manager postscomment(syncs up to server)

• Task Complete(e-mail generated)

14
EPD WorkflowInternal File Approval
Purchasing Agent

• Task Description(Approve File)

• Launch File

• Review Comments

• Approval Options

• Approval Verification

• Task Complete(E-mail Sent)

15
EPD WorkflowCycle Returns to AgencyUpload of
REVISED Pre-Press File
Agency
DemonstrationSkip forward to Purchaser Approval
of Revised File (Version 2)

• E-mail Received

• Task Description(Upload Pre-Press)

• Add File Options

• FTM File Upload

• Task Complete(e-mail to supplier)

16
(skip forward)EPD WorkflowInternal Revised
File Approval
Purchasing Agent

• Task Description(Approve File)

• Launch Revised File

• Compare Versions

• Approval Options

• Approval Verification

• Workflow Complete

17
General EPD FeaturesSearching of Asset Repository

• Home Page Search Options

• Advanced Searching

• Results Folder View

• Results Item View