STATE GREEN PURCHASING REQUIREMENTS

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STATE GREEN PURCHASING REQUIREMENTS

• FINANCE AND ADMINISTRATION CABINET
• GREEN PURCHASING CONFERENCE
• JULY 15, 2008

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ENERGY EFFICIENT PROCUREMENT

• All state purchases also have to be made in
  accordance with 200 KAR 5330, which establishes
  minimum recycled content for certain products,
  including construction materials, paper, foam,
  metals, oils, etc. which are purchased by state
  government.
• Finance administrative purchasing policy (FAP)
  111-21-00 notes
• It is in the best interests of the Commonwealth
  to procure energy-efficient and cost-effective
  products. Therefore, when purchasing
  energy-consuming products, all state agencies
  authorized to procure such products shall include
  Energy Star labeling, as designated by the
  federal Department of Energy and Environmental
  Protection Agency, as one of the best value
  scoring criteria.
• All new contracts require that information
  technology equipment, such as computer hardware,
  multi-functional devices, and printers, are
  energy star compliant.
• Finance Purchasing also includes Energy Star
  requirements in solicitations for other
  energy-consuming products, when appropriate, in
  order to identify and purchase energy efficient
  products. For example, we recently completed a
  solicitation to purchase almost 500,000 in
  energy-efficient kitchen equipment.
• Finance Facilities is also looking at the
  possibility of making modifications to some of
  our existing buildings to convert them to Energy
  Star buildings.  To be classified as Energy Star,
  a  building must be in the top 25 of buildings
  of its type for energy usage. 

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OTHER REQUIREMENTS

• Other examples of contract models which assist
  with responsible green purchasing
• Recycled paper program Master Agreement with a
  vendor, who purchased used paper from state
  agencies (through EPPC) and recycles such
  materials.
• Used tires Master Agreement with a vendor (on
  behalf of the Division of Waste Management) to
  manage and dispose of tires statewide, through
  the Waste Tire Amnesty Program.
• Janitorial Supplies Master Agreement This
  contains items that are Green Seal Certified.
  Green Seal Certification is supposed to ensure
  that a product meets rigorous, science-based
  environmental leadership standards.
• Master Agreement for battery-electric vehicles.
• eScrap RFP (currently in process) Finance and
  COT are working on establishing a contract for
  pickup and recycling services for end-of-life
  electronic equipment and components. These
  services must be provided in compliance with
  hazardous waste, processing, security,
  sanitization, and exporting requirements.

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FACILITIES RELATED PROCUREMENT

• Energy Savings Performance Contracting Program
  This program evaluates the systems, buildings and
  operations of an existing facility or campus and
  identifies areas where new technology or changes
  in operations could result in a savings in
  utility costs.  Once those savings are
  quantified, new equipment is purchased and paid
  for with the savings it generates.  This has been
  a very successful program and has generated
  self-funded projects in excess of 50,000,000.
• Mechanical Life-cycle Cost Analysis The Division
  of Engineering and Contract Administration
  requires a life cycle cost analysis on all of the
  mechanical systems that it purchases for
  construction projects.  This analysis looks at
  the energy used by mechanical systems and the
  costs associated with that energy.  The Division
  then looks at the initial purchase price,
  operational costs, and life expectancy of the
  equipment and makes a decision based on the best
  value life cycle costs.

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NEW INITIATIVES

• House Bill 2, passed during the 2008 Regular
  Session will bring about some changes in
  construction procurement. House Bill 2 sets up a
  committee to develop high efficiency building
  standards.  Once those standards are established,
  all new buildings will have to be built according
  to those standards. 
• House Bill 2 will also establish requirements to
  perform energy audits to address demand side
  energy efficiencies. 

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HELPFUL RESOURCES

• Kentucky state government procurement
• For questions on procurement of all commodities
  and services
• Office of Procurement Services
• Finance and Administration Cabinet
• [phone]
• Website http//finance.ky.gov/business/procureme
  ntservices/
• For questions on construction and
  facilities-related procurement
• Division of Engineering Contract
  Administration
• Finance and Administration Cabinet
• [phone]
• Website http//finance.ky.gov/ourcabinet/caboff/
  DFSS/deca/