Ontario Safety Partners

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Ontario Safety Partners
2007 - 2008

• The High Performance, Full-Service Safety Group

Sponsored by
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Introduction

• Safety Groups is based on the premise that a well
  integrated workplace health and safety program is
  good business. Firms from similar or different
  businesses or rate groups volunteer to form a
  group with a collective purpose to learn from
  each others experience in implementing injury
  and illness prevention programs.
• Safety Groups rewards firms that incorporate
  prevention measures into their daily business.

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Summary of Safety Groups Program Successes
Safety Groups began with a trial program in 2000.
Safety Groups was made an ongoing WSIB program in
July 2002 after an extensive evaluation. The
following are highlights of that evaluation for
the year 2000 participants

• Employers, workers and sponsors perceive
  workplaces to be safer as a result of
  participation in a safety group. In fact, 97 of
  employers indicated they perceived that their
  health and safety program had improved.
• There is a reduction in lost time injuries and
  severity rates for the Safety Groups Program as a
  whole.
• The Program exemplifies the health and safety
  continuum with the integration of the Health and
  Safety Associations, employers, the WSIB and
  mentors.
• The Program attracts, high-risk groups and
  employers.
• - Changing employers attitudes toward health
  and safety
• - Providing employers with necessary health and
  safety resources
• - Providing know how and motivation to develop
  and implement health
• and safety-related initiatives.

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Summary of Safety Groups Program Successes

• In the first year, 2000, 5 million was returned
  to Safety Groups participants in rebates. It is
  estimated that the program saved 5,980,000 in
  new claims costs for claims that did not occur
  (based on the experience of a comparison group).
• This represents the direct WSIB costs that were
  saved. An estimate of the indirect costs, or the
  other costs companies pay, for training, lost
  production, replacement workers etc is commonly
  estimated at four times the direct compensation
  costs. This now becomes a savings of
  approximately 24 million to the workplaces of
  Ontario for participation in the Safety Groups
  Program.
• Research examining the sustainability of these
  impacts for firms participating in the Program
  for three consecutive years showed a continuation
  of these workplace improvements.

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Summary of OSPs Success

• Ontario Safety Partners is a high performance,
  full service safety group that experienced in
  2004 a 29 reduction in lost time injuries, 35
  increase in accident prevention and in the first
  year experienced a 99.5 achievement rating.
• We are proud to say that, Ontario Safety
  Partners year after year, continues to experience
  and has, one of the highest achievement ratings
  amongst 40 safety groups across Ontario.

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It Pays to be Safe
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Safety Groups Program

• Prevention initiative to eliminate injury and
  illness
• Potential WSIB premium rebate
• Incentive to develop sustainable health safety
  programs
• Success achieved through mentoring, pooling of
  resources sharing of best practices

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Participant Requirements
To participate in Safety Groups, a firm is
required to

• Have the owner or senior management personally
  commit to participating in the program.
• Complete the Safety Groups application form and
  submit it to their sponsor.
• Create and nurture a safety culture in the
  workplace.
• Be committed to participating for at least one
  full calendar year.

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Participant Requirements
To participate in Safety Groups, a firm is
required to

• Participate in at least three safety group
  meetings throughout the year. The person
  attending should be a senior manager or owner of
  the firm. Special meetings/conferences may be
  offered to all groups and attendance credits
  provided.
• Complete the Initial Workplace Assessment at the
  start of the program and then complete a
  Workplace Assessment (end of year) annually.
• Develop an Action Plan to implement at least 5
  health and safety program elements.
• Implement the 5 Steps for Managing Health
  Safety for each of the five elements on the
  Action Plan.
• Keep sponsor informed of progress. Ask for help
  when needed.
• Submit Year-End Reports verifying what was
  completed for each health and safety program
  element in their Action Plan.
• If selected, participate in spot check or
  progress visit.

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Correlation Between Workwell Safety Groups
How the Program Works

• The Workwell Program Safety Groups Program are
  guided by the same principals and use an
  identical 5 step model approach for building
  maintaining a sustainable health safety program

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Correlation Between Workwell Safety Groups
How the Program Works

• The 4 health safety core areas are managed
  using the 5 steps
• Each year, members will work on 4 individual
  (selected by member) and 1 group element
  (selected by sponsor) under the 4 core areas
  using the 5 step approach

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Facts About Workwell

• Employers are identified for an evaluation by
  data sets from either the Ministry of Labour
  and/or the Workplace Safety and Insurance Board.
• The WSIB identifies those employers who, for
  their rate group, have particularly poor accident
  records in accident cost, accident frequency
  and/or accident severity.
• The MOL identifies employers who have a history
  of non-compliance with the Occupational Health
  and Safety Act (OHSA).

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Facts About Workwell

• Firms that do not achieve the passing score of
  75 are given 6 months to improve poor health and
  safety shortfalls before a re-evaluation.
• If the firm fails to achieve the passing score of
  75 at the second evaluation, an additional
  premium charge will be applied. This charge will
  range from 10 to 75 of the firms base annual
  premium, depending on the extent and seriousness
  of the health and safety shortfalls.

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Facts About Workwell
TRUE or FALSE

• If an organization has already gone through a
  Workwell audit the company will never be selected
  to go through another audit (False)
• Almost every organization in this industry/region
  has gone through an audit, therefore our
  organization is next to go through one (False)

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Facts About Workwell
TRUE or FALSE

• Workwell requires that all elements of the health
  and safety program be documented, communicated,
  trained as required and implemented. Development
  of a health and safety program, without
  communication, implementation, and documentation
  (record keeping) will result in a zero score.
  (True)

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Facts About Workwell
TRUE or FALSE

• The Safety Groups Program will assist
  organizations in preparing for a Workwell audit
  and also in meeting their obligations to prepare
  and review at least annually, a written
  occupational health and safety policy and develop
  and maintain a program to implement that policy.
  (OSHA), Section 25. (2) (j)
• If an organization has received notification of a
  Workwell Audit they can join a safety groups
  program and have the audit deferred for one year

(True)
(True)
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High Performance Services
Value-Added Services

• Host Annual Health Safety Conference
• Administer OSP Website (members only)
• Health Safety Resources
• QA Service and Semi-annual Newsletter
• Program Administrators for member support and
  resources

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Advantages for Members
Lower Costs

• Improved Employee Relations
• Higher Performance
• Improved Profitability
• Access to Rebates
• - Group

Support

• Better Claims Management
• Better 5 Elements Attainment

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Rebate Formula

• Rebate measured by 3 Factors at group level
• - Reduction in frequency of lost time injuries
• - Reduction in severity of injuries (days lost)
• - Achievement of Health Safety Elements

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Rebate Formula
Calculation example (based upon OSP 2005 year
calculations using the current formula)

• Group Premium 6,228,390.97
• Achievement Factor (97.5) - 3.90 (max. of 4)
• LTI Frequency (reduced 46.43) - 2.0 (max. of
  2)
• LTI Severity (reduced 35.76) - 2.0 (max. of
  2)
• Total Rebate - 7.90 (max. of 8)
• Total Group Rebate Example 239,134.51
• 3.84 rebate
• Includes 50.47 roll back due to 20M cap

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Rebate Formula
Calculation example based on 2007 Formula (based
upon OSP 2005 year calculations using the new
formula)

• Group Premium 6,228,390.97
• Achievement Factor (97.5) - 3.90 (max. of 4)
• LTI Frequency (reduced 46.43) - 1.0 (max. of
  1)
• LTI Severity (reduced 35.76) - 1.0 (max. of
  1)
• Total Rebate - 5.90 (max. of 6)
• Total Group Rebate Example 367,475.06

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Opportunity Example
This Year

• Joins Safety Group
• Completes Five Improvement Elements
• Performs better re Claims Accident
• Accomplishes Improvement in Costs
• Does not affect Individual Organizational Rebate
  or Surcharge
• Potential for Safety Group Rebate

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Service Fees
MONTHLY FEE
SIZE

• Less than 25
• 26 to 50
• 51 to 100
• 101 to 200
• 201 to 300
• 301 plus

• 75
• 100
• 125
• 150
• 200
• 250

Firms will be invoiced on a semi-annual basis
Note multiple locations will be reviewed and
priced on an individual basis
Sponsors Shared Risk Reward is 20 of the Safety
Group Rebate.
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Our Service Team

• MONIQUE CHARETTE
• Over 10 years of HR and Safety Management
• JACQUELINE DUFFY
• Over 8 years of HR and Safety Administration
• JAE SARAFINCHAN
• Over 25 years of Industrial, HR, Safety and
  Claims Management

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Benefits/Why OSP?

• Support for Annual Safety Planning
• Local functions and meetings - networking
• Multi-Sector learning and mentoring
• Professionals with a vested interest in success
• Direction for Claims Management
• Your interface to the WSIB