National Consortium on Continuous Improvement American Council on Education

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National Consortium on Continuous
Improvement/American Council on Education
Strategic Allocation of Resources Money, Space
and Time February 12, 2005
Debra Thompson, Vice Chancellor for Business
Services Maricopa Community
Colleges
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• Political subdivision of State of Arizona
• Locally elected Governing Board
• Community college district--Maricopa County,
  Arizona (Phoenix areas)
• 275,000 credit and non-credit students
• 990 million budget
• Includes 190 m for new capital program

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• 10 separately accredited colleges
• multiple centers, campuses
• 2 skill centers
• 9,600 course offerings
• 75 part time

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A Model of Shared Governance

• Size
• Separate accreditation
• Reflects our culture and values
• Vision of former Chancellor
• Focus on bigger picture, what matters
• Focused accountability
• It works...

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District and College Strategic
Operational Budget Planning
District planning
District planning
Values
Values
Mission
Vision
Strategic Directions
College planning
College Planning
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District and College Strategic
Operational Budget Planning

• Overall Concepts
• All aspects of the model exist at the district
  and college level
• Vision, mission, values, strategic directions
  drive
• operational and budget planning BUT may also be
  revised
• if operational planning demonstrates the need
• Strategic planning councils (multi-disciplinary)
  do
• environmental scanning, set strategic
  directions, set
• instructions for unit and other councils
  planning, evaluate
• planning submissions

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District and College Strategic,
Operational Budget Planning

• Departments do operational planning sometimes
  councils
• do this as well (e.g., student services,
  technology)
• Operational plans include resource reallocation
  and
• proposals for new funds
• Budget councils (multi-disciplinary) evaluate
  budget
• proposals and make recommendations to executive
  councils
• Governing Board has final authority over the
  budget and all
• that it represents

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District and College Strategic,
Operational Budget Planning

• District Activity vs. College
• District activity usually general to advance
  its mission and
• vision and values
• College vision, mission, strategic directions may
  be different
• from the Districts but support it
• Some district-wide allocations--for salaries or
  for for large,
• institution-wide programmatic efforts (major
  capital program,
• annual enrollment growth)

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District and College Strategic,
Operational Budget Planning

• Use of programmatic funds college reallocations
  is decided
• at the college level
• Planning cycles are set to reflect the inter-play
  of college and
• district activities
• Accountability is district-wide and college
  specific

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An Example Enrollment Growth
District planning enrollment growth funding
District planning enrollment growth funding
Values
Values
Mission access
Vision lifelong learning
Strategic Directions access
College planning college allocations
College planning college allocations
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An Example Enrollment Growth
District College planning in conjunction
The Past
Today and the Future

• 1994 capital development program 1.6 m square
  feet (60 increase)
• 52 increase in full-time student equivalents
• 2000--space crunch starting
• College and district planning to develop 2004
  capital development program for voter approval

• 76 approval by voters
• Sets an operational and budget priority for the
  next 10 years with District responsible for
  general financial allocations to fund operating
  costs and colleges planning specific uses

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Summary and Your Questions