New Features of CTAP 2

1
New Features of CTAP 2 How to Use Them

CTAP Region IV http//www.ctap4.org
2
Administrative Reports
3
Administrative Tools

• My Programs
• Training Projects
• Grants
• My Reports
• Tables, Charts Graphs
• Password Lists
• Completion Status by name

4
Program Guides

• Click Administrator Tab
• Found on the top right side of page.

5
Program Guides

• Guides
• To Do lists or tutorials that are presented to
  participants and or program administrators.
• A series of related steps or requirements form
• the Guide.
• Some guides are made by the CDE and relate to
  specific grant requirements. (Example EETT
  Competitive Grant)
• Other guides are created by individual districts
  or schools as requirements for localized training
  programs.
• (Example San Lorenzo Unified/6th Grade
  Language Arts Teachers)

6
EETT Program Guide

• Requirements for Enhancing Education Through
  Technology (EETT) Competitive Grant (2003-2004) -
  First Implementation Grant

In this example -- the CDE determined the
requirements or the program, how many teachers
must participate and when the surveys were to be
done.
7
School District Program Guide
In this example, the school district set up the
requirements for a targeted population of
teachers.
8
Program Reports
Programs include report generators for the
targeted populations.
9
Creating A Program Guide

• Five Steps to creating a guide -
• Program Details
• Program Participants
• Program Goals/Requirements
• Program Guides
• Program Guide Action Steps
• On-screen help describes each section.

10
Two types of Programs

• Grant - participation is by school or district.
  Requirements will apply to an entire school or
  district.
• Training Project - participation is by individual
  user. Reports will be based on data from these
  participants only.

11
Example, Program Guide

• Date association ends. (No new data can be
  collected).

12
Training Program Participants

• Participants can associate themselves with a
  project (from within their account).
• YOU can associate them. (Tip Type as the
  wildcard- to bring up a list of all teachers
  then select the names you want).
• 3 EETT Middle Schools associated to the project.
• Program participants from the three schools.

13
Analysis of Target Population

• Program appears as an option when you run
  reports.
• Assesses 10 teachers only, rather than the whole
  school.

14
Analysis of Target Group

• Report is on 10 targeted teachers only.

15
Program Guides

• Were not widely used before except by schools
  with EETT Competitive Funding that needed to
  track targeted middle school teachers.
• May become a more useful tool for districts with
  EETT formula funding under the new grant
  assurances.

16
Former EETT Grant Assurance

• EETT Formula Grant Award Version
• Agree that 60 percent of the teachers at each
  funded school site will complete both modules of
  the CTAP2 Technology Assessment Profile
  (Proficiency Assessment and Technology Use
  Survey).

17
New EETT Protocol

• 25 of all grant money must be spent on Staff
  development.
• 100 of teachers participating in professional
  development funded by this EETT Competitive and
  Formula grants are required to complete the
  revised CTAP2 assessment. Other staff
  participation is recommended, but optional.

18
CTAP Recommendations

• Keep sign-in sheets on all trainings.
• The total number of teachers that you have
  trained in educational technology is the minimum
  number of CTAP2 surveys that should be completed.
• If the 60 completion rate has worked for you in
  the past, we would encourage you to continue with
  it.
• Any time teachers do technology-related
  professional development, include CTAP2 as part
  of the training.

19
Other recommendations

• Plan on more surveys rather than less. Instead
  of 11 match, do totals.
• Scenario Three workshops with 30 teachers. If
  concerned, make sure you have a minimum of 90
  surveys by the end of the year.
• Dont forget the sign-in sheets!

20
Training off-site

• If teachers are going to the CUE conference, have
  them take CTAP2 when they return.
• Require them to give a presentation at a staff
  meeting on what they learned.
• Keep copies of their conference notes.

21
School Reports

• Most requested report
• Which of my teachers have not yet completed
  their assessments?
• As a site or district administrator of CTAP2, you
  can obtain this info yourself.

22
School Reports

• Click on your admin tab. Then, select Schools.

23
Site Completion Status
24
Site Completion Status

• Old Survey

25
Site Completion Status

• New Survey Status Report

26
List Clean Up
27
Deleting Accounts

• How do you delete names of teachers who are no
  longer at your school site or district?
• Go to School --gt view all users --gt view
  completion status.
• Full list of teachers comes up.
• Locate name of former teacher and click on edit
  box.

28
Can clean up list from here.
29
Deleting Accounts

• Edit User
• Scroll down to Current Schools
• Check to remove

30
Deleting Accounts

• Disassociate user from your school or district
  rather than deleting account (unless you know the
  person has retired etc)
• Scroll to the bottom of the page and click on
  Save changes.

31
Your turn .

• Create a CTAP2 Status Report for a School in your
  district.

32
Lost Passwords

• Second most frequent request that we get!

33
Four ways to retrieve passwords.

• User clicks the button to use the clue feature on
  their account.
• Email passwords to all teachers prior to survey
• Contact your regional or county CTAP
  representative for the complete password list for
  your school or district.
• Go into a user account and read the HTML source
  code.

34
Account Log-on

• 100 of the time, log-on problems are
• due to user error.

• Problems
• gt50 of the time, users do not remember the right
  info.
• User did not fill in a clue when they opened
  their account.

35
Password retrieval

• Option 1 Look up Account Screens

36
eMail Passwords to all Users

• Option 2 Admin Access/User Account
• Admin Tab -gt School -gt View Users

37
Edit user email addresses
38
Password Report

• Option 3. Can only be created by CTAP staff.

39
Password Retrieval

• Option 4 HTML source code
• Admin tab -gt User Acct -gt 4-digit ID

Then .
40
HTML Source code

• While in a user account, go to VIEW, then SOURCE
  on your browser menu.

First Name Last Name ID number Password
41
Try it!

• Look up a password by source code for someone in
  your school district.

42
Creating Data Reports

• Report Wizard works as before.
• Four modules from which to run report.
• Proficiency Assessment
• Technology Use
• Student Survey
• Technology Assessment Profile

43
Default Settings

• CDE will eventually have this screen default to
  your district (when the new revisions are
  complete).

44
Using New Data

• Technology Assessment Profile creates reports
  from new data - any data collected after
  September, 2004.

New feature tracks of log-ins, requests for
password clues etc.
45
Report Types Modules

• Old Proficiency Assessment
• New Proficiency Assessment

46
Current to Historical Proficiency

• Two-step process.
• Need to save proficiency analysis report first.
• Snapshot in time.
• Compares present to past.

47
Proficiency Analysis Report

• Can do a pre-test and post-test, compare results.
  Saves the data from the report.

48
Two Memorize buttons now available.

• Note the difference between memorize report
  button and save data report button.
• Memorize report --gt memorizes the pathway you
  took to get there and is always the most current
  data.
• Save Data Report--gt saves the actual data for
  later comparison.

49
Saved Reports

• Note You wont see these with your memorized
  reports.
• They show up as a drop-down menu option when you
  create a historical comparison report.

50
Comparison charts in new survey
51
Proficiency Analysis Report

• Response Tables Category Charts available.

52
Proficiency Analysis Response Table

• Track district or school responses.

53
Category Charts

• From Proficiency Analysis Data

54
Sub-Category Chart

• Charts data tables for each of the 7 skill
  areas.

55
Memorize Report

• Remember to scroll down to the Memorize report
  button.

56
Memorized Reports

• Remembers pathways for data and retrieves the
  information with updates.

57
CTAP Staff

• Jim Freese - Regional Office, CTAP IV
• jfreese_at_acoe.k12.ca.us
• Anne Bubnic -
• County Specialist, Marin
  anneb_at_acoe.k12.ca.us
• Ken Graeber -
• County Specialist, San Mateo
• keng_at_acoe.k12.ca.us

http//www.ctap4.org