Anne AZAMPRADEILLES, PAA and DATAR team of EU experts, LE00IBOT01 Twinning with Ministry of Finance

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
Finance

• Regional Training Sessions
• From the SPD to the Project
• Riga, 21th March 2003

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• 1. The Single Programming Document (SPD)
• 2. The Funds
• 3. How best to prepare a project for EU Fund
  co-financing?

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• 1. The Latvian experts
• - ERDF, Janis JURGIS, Ministry of regional
  Development and Local Governments
• - ESF, Zane FRIDRIHSBERGA, State Employment
  Service

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• 2. The EU experts
• Anne AZAM-PRADEILLES, Former advisor to the
  DATAR, French State Civil Servant, PAA
• Patrick NODDINGS, CNFPT, French Self-Government
  Civil Servant
• Catherine GUILLEMANT, Basse-Normandie Regional
  Council, French Self-Government Civil Servant
• Alf VANAGS, BICEPS, British Economist
• Carsten OLSEN, Danish bi-lateral long term
  advisor to Ministry of Welfare on ESF
• Ron MOYS, Kent Council, UK

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• 1. The Single Programming Document (SPD)
• A long inter-ministerial Process
• The methodology adopted
• The Principles, notably Partnership
• The Content
• The Strategy
• The Priorities

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Drafting the SPD a long inter-ministerial
Process

• According to the decision of the Cabinet of
  Ministers of 5th February 2002 the Ministry of
  Finance is the Managing Authority and Paying
  Authority for the EU Structural Funds in Latvia.
• The Ministry of Finance is responsible for the
  co-ordination of the SPD and Program Complement
  drafting process.
• The SPD is based on the NDP and the National
  Development Plan Management Group was an
  interministerial co-ordinating body.
• The drafting was organised according to the
  methodology laid out in the Guidelines approved
  by the National Development Plan Management Group
  on the 25 of March 2002.

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Drafting the SPD Methodology (1)Basic Reference
Documents for Drafting the SPD

• Council Regulation (EC) No 1260/1999 of June 1999
  laying down general Provisions on the Structural
  Funds the Bible
• Working Paper No1 Vademecum for Structural Funds
  Plans and Programming Documents and other
  Commission Working Papers
• Community Strategies (for ex. Göteborg and Lisbon
  Strategies)
• National Development Plan (end of 2001) and EC
  Comments on the National Development Plan
  (Beginning 2002)
• Other National Policy Documents (Long Term
  Economic Strategy and sector strategies (SME,
  transport, environment etc))
• Two important Latvian Laws on Regional Policy on
  Regional Development (creation of the 5 Planning
  Regions) and Spatial Planning (NDP, RDP, District
  and municipalities DP).

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Drafting the SPD Methodology (2)the Principles
(1)

• Partnership principle in the preparation of the
  SPD co-operation and regular information
  exchanges must be ensured between the State
  institutions, the 5 Planning Regions,
  non-governmental organisations (NGOs) and social
  partners, including enterprises, as well as the
  international institutions involved
• Transparency principle the process of
  elaboration of the SPD must be transparent and
  any member of society must be provided with
  information on the process and possibility to
  participate (cf. Internet publicity of 1st draft
  SPD in September 2002)
• Coherence principle The analysis, priorities
  and measures of the SPD must be based on the
  existing policy planning documents both at EU,
  national and regional levels

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Drafting the SPD Methodology (3)Principles (2)

• Competence or subsidiarity principle The
  elaboration of the separate parts of the SPD must
  be delegated to the institution that is most
  competent in the field of the part in question
  concerns and is able to contribute to raising the
  overall quality of the document
• Sustainability principle The SPD must target to
  provide qualitative environment, balanced
  economic development, rational use of natural,
  physical and human resources and preserved
  natural and cultural heritage for the generations
  to come
• Relevance of information Only the most relevant
  information must be included in each of the parts
  of the SPD, avoiding less important data

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Drafting the SPD Methodology (4)Principles (3)

• Quantification principle Wherever it is
  possible, the information provided must be
  quantified and compared to the EU average
  indicators, using statistical (also Eurostat)
  data the data provided must be of a regional
  dimension if deemed necessary
• Eligibility principle In the elaboration of the
  SPD only the objectives, priorities and measures
  relevant to the Structural Funds must be taken
  into account
• Complementarity or additionality principle
  priorities and measures of the SPD must be of
  additional nature complementing NOT replacing
  the priorities and measures under the existing
  national policy documents
• Co-financing principle the funding available
  from the national budget to finance the measures
  of the SPD must be considered basic financing and
  the resources of the Structural Funds
  co-financing.

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Drafting the SPD Partnership (1)the three
Stages of Partnership

• 1. Representatives of line ministries and
  planning regions day-to-day work together
  drafting the SPD.
• 2. Institutions and organizations (including
  social partners and non-governmental
  organizations) competent in respective areas are
  consulted.
• 3. Society is informed.
• 4. The case of Zemgale

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Draft SPD Content (1)

• 1. Analysis (Regulation 1260, Article 16.1(a))
• 2. Strengths, Weaknesses, Opportunities and
  Threats Analysis SWOT (Regulation 1260, Article
  16.1(a))
• 3. Strategy (Regulation 1260, Articles 1, 16.1(b)
  and 19.3(a))
• 4. Priorities (Regulation 1260, Article 16.1(c),
  16.3 and 19.3 (b))
• 5. Implementation Provisions (Regulation 1260,
  Article 19(d), 32, 34 and 38, 39)
• 6. Financial Plan (Regulation 1260, Article 16.3
  and 19.3(c))
• 7. Partnership (Regulation 1260, Article 15.2 and
  16.1(b))
• 8. Publicity (Regulation 1260, Article 46)
• 9. Experience Gained from Past Assistance
  (Regulation 1260)

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Draft SPD Content (2)Parts under Elaboration
for admissibility check

• Ex-ante verification of additionality (Regulation
  1260, Article 11)
• Monitoring Committee (Regulation 1260, Article
  19.3(d)iii)
• Ex-ante evaluation (Regulation 1260, Article 41)
  (independent team)
• Information on state aids schemes
• Time schedule
• 1Oth January 2003, 1st draft sent to EC
• 15th January 2003, 1st unofficial comments from
  EC
• 11th February 2003, 1st official comments from EC
• 18th March 2003, Approval from Cabinet of
  Ministers
• 19th March 2003, 2nd draft sent to EC
• 4 to 6 weeks after, if admissibility check
  passed, then mandate of negotiation and deadline
  end of 2003
• As soon as SPD sent to EC work on Program
  Complement started, 1st draft to be sent mid-May
  2003

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Draft SPD Content (3)
Ex-postEvaluation
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Draft SPD Content (4)Strategy (1)

• Vision Latvia as a member of the European Union
  has achieved the level of economic development
  and welfare of the EU.
• Objective in compliance with the Lisbon
  Strategy and Latvian Long Term Economic Strategy
  the objective of Latvia is transition to the
  knowledge economy.

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Draft SPD Content (5)Strategy (2)

• In order to achieve the objective set in the
  first programming period of 2004-2006 Latvia will
  use the Structural Funds assistance in order to
  provide the basis necessary for the transition to
  the knowledge economy, investing into the human
  capital development, as well as science, research
  and improvement of the business environment and
  infrastructure.
• Therefore three strategic axes are defined
• 1. Development of Human Resources
• 2. Development of Infrastructure
• 3. Business Environment

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Draft SPD Content (6)Strategy (3)

• Horizontal objectives Coherence with the
  Policies of the European Communities
• Frame of Reference for Human Resource Development
  (draft HRDP and Training Plan)
• Interconnection between the Strategy and
  Priorities (see table 17 in SPD)
• Cohesion Fund
• Indicators at Programme Level

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Draft SPD Content (7)Priorities

• NB The exact titles of the following priorities
  have been made more descriptive and precise in
  the 2nd draft SPD sent to EC on 19th March 2003
• Priority 1 Promotion of Regional Development
  (30)
• Priority 2 Promotion of Economic Development
  (30)
• Priority 3 Development of Human Resources and
  Promotion of Employment (21)
• Priority 4 Promotion of Development of
  Agriculture and Rural Areas (15)
• Priority 5 Promotion of Sustainable Fisheries
  Development (4)
• Priority 6 Technical Assistance (EUR 15 millions)

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The SPD Implementation Provisions and the IT
system, the role of the RDAs

• The implementation Provisions have been approved
  on 18th March 2003 by Cabinet of Ministers
• Four levels
• MA/PA
• Partner Institutions
• Intermediate Implementing Bodies
• Final beneficiaries
• The role of the RDAs
• information, advice and help to Final
  Beneficiaries
• regional co-ordination of Regional and Local
  stakeholders,
• facilitators of Partnership
• interfaces with Intermediate Bodies and Partner
  Institutions
• Implementation of Regional Development Council
  decisions
• HR to be developed and trained.

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The Funds, Priorities, Measures, Indicators

• 2. The Funds
• ERDF
• ESF
• EAGGF and FIFG

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• 3. How best to prepare a project for EU Fund
  co-financing?
• The methodological context
• The Principles
• The EU and Latvian policies
• Some lessons learnt/Best practices to capitalise
  on
• The regional Project ideas Data Base

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• The methodological context
• Aims, Objectives, Goals
• Activities
• Outputs / Results
• Impacts Cost - Benefit analysis
• Indicators of achievement
• Dissemination, best practises and
  cross-fertilisation

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• The Principles
• Programming
• Subsidiarity
• Concentration
• Additionality
• Partnership
• Co-financing
• Sustainability
• Transparency

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• The EU and Latvian policies
• 1. EU policies (usually named after EU Council
  meetings)
• Employment
• Environment
• Equal opportunities
• Territorial Cohesion
• 2. Latvian policies
• Rural Development Plan
• National Training Plan
• e-Latvia
• Laws on Spatial Planning (NDP, RDP and local
  authorities Plans, all to be co-ordinated)

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Anne AZAM-PRADEILLES, PAAand DATAR team of EU
experts, LE00/IB/OT-01 Twinning with Ministry of
FinanceRIGA, 21th March 2003

• Some lessons learnt/Best practices to capitalise
  on
• 1. Be prepared! Anticipate the arrival of the
  Funds by preparing projects able to absorb the
  money as soon as eligible
• 2. Belong! Include the concrete projects in the
  EU (Policies) National 5SPD and PC) and Regional
  (RDP) global strategies
• 3. Co-ordinate with partners at all levels,
  inter-ministerially and between National,
  Regional and Local levels, discuss, meet,
  exchange, collaborate etc.
• 4. Be flexible! In an Objective 1 region, avail
  yourselves of all opportunities of flexibility to
  absorb the funds to the full