Work Plan Development in Progress

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Work Plan Development in Progress

• Current Work Plan Tasks
• MTAP Communication
• MTAP Membership
• MTAP Meetings
• MTAP Budget
• MTAP Coordination
• Technical Initiatives
• Federal Initiatives

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Work Plan Development in Progress

• Lets look at the elements of the TASKS.

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Work Plan Development in Progress

• MTAP Communication
• Newsletter Alerts
• Website
• Project Steering Group Conference Calls

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Work Plan Development in Progress

• MTAP Membership
• Membership Renewal
• Technical Assistance Directory
• Customer Satisfaction Survey
• Spring Election
• Outstanding Service Award

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Work Plan Development in Progress

• MTAP Meetings
• Spring Technical Meeting
• Annual Meeting

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Work Plan Development in Progress

• MTAP Budget
• Prepare and monitor budget

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Work Plan Development in Progress

• MTAP Coordination
• Association Coalition Building
• Federal Transit Administration Issues/Communicatio
  n
• SAFTEA-LU Implementation
• Accessibility Standards
• Federal Motor Carrier Issues

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Work Plan Development in Progress

• Technical Initiatives
• Issues Conference Calls
• National Coordination Consortium United We Ride
  Initiative
• Standing Committee on Public Transportation
  Safety and Security Taskforce Liaison
• Statewide Pooled Procurement Review

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Work Plan Development in Progress

• Federal Initiatives
• NCHRP Projects Updates
• National Transit Database

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Work Plan Development in Progress

• Lets take a closer look.

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Work Plan Development in Progress

• MTAP Communication
• Newsletter Alerts
• Oversight Ken LaRue, OK DOT

• Maintain quarterly MTAP newsletter. Provide
  newsletter in pdf format by electronic mail and
  the MTAP website.
• Staff MTAP Coordinator
• Schedule On-going
• Maintain e-mail announcements on an as-needed
  basis. E-mail announcements will be distributed
  to share immediate information on a special case
  basis.
• Staff MTAP Coordinator
• Schedule As needed

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Work Plan Development in Progress

• MTAP Communication, continued
• Newsletter Alerts, Continued
• Oversight Ken LaRue, OK DOT

• Broadcast all MTAP Alerts requests within two (2)
  business days of receipt. Distribute Alert
  follow-up requirements to requestor. When
  appropriate, report results of key alerts in
  quarterly newsletter. Provide an annual summary
  report of all Alerts and responses. Explore ways
  to make responding to MTAP Alerts easier.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Communication, continued
• Web Site
• Oversight Ken LaRue, OK DOT

• Maintain member networking fund balances on the
  MTAP website
• Staff MTAP Coordinator
• Schedule Monthly updates
• Update state directory on the MTAP website.
• Staff MTAP Coordinator
• Schedule December of 2008
• Update PSG members and their contract information
  on the MTAP website
• Staff MTAP Coordinator
• Schedule September 2009

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Work Plan Development in Progress

• MTAP Communication, continued
• Web Site, continued
• Oversight Ken LaRue, OK DOT

• Provide links to other sites and documents
  including the AASHTO Reauthorization Bottom Line
  report, FTA clauses, apportionments,
  certifications and assurances, Third Party
  Regulation, Administration, FTA Challenger
  session, reauthorization, CUTR project, safety
  and security, APTA, CTAA, and state DOTs.
• Staff MTAP Coordinator
• Schedule On-going
• Post information for upcoming MTAP meeting and
  conferences.
• Staff MTAP Coordinator
• Schedule 3 months prior to event

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Work Plan Development in Progress

• MTAP Communication, continued
• Web Site, continued
• Oversight Ken LaRue, OK DOT

• Add state best practices information to the
  website. List best practices by state and send
  periodic alerts to share best practice
  information.
• Staff MTAP Coordinator
• Schedule On-going
• Maintain current information for all categories
  on the MTAP website.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Communication, continued
• Web Site, continued
• Oversight David Spacek, Il DOT

• Maintain University of Wisconsin-Milwaukees
  Fundamentals of Public Transit course information
  on the MTAP website. Maintain Financial
  Management course information on the MTAP
  website.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Communication, continued
• Project Steering Group Conference Calls
• Oversight Ken LaRue, OK DOT

• MTAP Coordinator will schedule a monthly Project
  Steering Group Conference Call.
• Staff MTAP Coordinator
• Schedule 200 PM (ET) on 2nd Tuesday of each
  month
• MTAP Coordinator will distribute the monthly
  agenda to the PSG members by e-mail.
• Staff MTAP Coordinator
• Schedule No later then 3 business days prior to
  event
• PSG Chair will structure the call so that
  whenever possible the conference calls are
  limited to one hour
• Staff MTAP Coordinator
• Schedule Monthly

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Work Plan Development in Progress

• MTAP Communication, continued
• Project Steering Group Conference Calls
• Oversight Ken LaRue, OK DOT

• MTAP Coordinator will prepare minutes of the PSG
  conference calls and distribute them prior to the
  next months call.
• Staff MTAP Coordinator
• Schedule Monthly
• MTAP Coordinator will update MTAP activities,
  products schedule, and follow up action items.
• Staff MTAP Coordinator
• Schedule Update as requested by PSG

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Work Plan Development in Progress

• MTAP Membership
• Membership Renewal
• Oversight Lenny Howard, MD DOT

• MTAP Coordinator will prepare and disburse
  membership renewal notices and invoices.
• Staff MTAP Coordinator
• Schedule May 2008 January 2009
• MTAP Coordinator will maintain the MTAP brochure
  on the website with current information.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Membership, continued
• Membership Renewal
• Oversight Lenny Howard, MD DOT

• MTAP Coordinator will conduct MTAP marketing on a
  case-by-case basis for non-member states.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Membership, continued
• Technical Assistance Directory
• Oversight Jerry Wray, NE DOR

• MTAP Coordinator will update the membership phone
  book directory.
• Staff MTAP Coordinator
• Schedule Fall 2009

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Work Plan Development in Progress

• MTAP Membership, continued
• Customer Satisfaction Survey, short form
• Oversight Jerry Wray, NE DOR

• MTAP Coordinator will conduct a short form survey
  of MTAP member states. The survey will be
  designed to follow the work plan emphasis areas
  and rotate questions from the long form survey.
  Responses will be used to develop the subsequent
  years Work Plan.
• Staff MTAP Coordinator
• Schedule April, Annually

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Work Plan Development in Progress

• MTAP Membership, continued
• Customer Satisfaction Survey, long form
• Oversight Jerry Wray, NE DOR

• MTAP Coordinator will conduct a survey, using the
  long form, of MTAP member states. The survey
  will be designed to follow the work plan emphasis
  areas. Responses will be used to develop the
  subsequent years Work Plan.
• Staff MTAP Coordinator
• Schedule April, Tri-annually

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Work Plan Development in Progress

• MTAP Membership, continued
• Spring Elections
• Oversight Jerry Wray, NE DOR

• MTAP Coordinator will conduct an election PSG
  Representatives, by electronic ballot, as
  prescribed within the MTAP Operating Procedures.
• Staff MTAP Coordinator
• Schedule May, Annually
• MTAP Coordinator will conduct an election of the
  PSG Chair and Vice-Chair.
• Staff MTAP Coordinator
• Schedule First scheduled PSG conference call of
  the new fiscal year.

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Work Plan Development in Progress

• MTAP Membership, continued
• Outstanding Service Award
• Oversight Jerry Wray, NE DOR

• MTAP Coordinator will establish an awards
  committee who will solicit candidates from the
  membership. The committee will make the
  selection and make a presentation during the MTAP
  Annual meeting.
• Staff MTAP Coordinator
• Schedule Annually during April

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Work Plan Development in Progress

• MTAP Meetings
• Spring Technical Meeting
• Oversight Jerry Wray, NE DOR

• Hold a spring technical meeting and/or promote
  member participation in technical sessions of
  other conferences.
• Staff MTAP Coordinator
• Schedule April May, annually

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Work Plan Development in Progress

• MTAP Meetings, continued
• Annual Meeting
• Oversight Jerry Wray, NE DOR

• Hold annual winter meeting.
• Staff MTAP Coordinator
• Schedule Late November Early December, annually

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Work Plan Development in Progress

• MTAP Budget
• Budget Updates
• Oversight Lenny Howard, MD DOT

• MTAP Coordinator will prepare and comment on the
  AASHTO budget for the MTAP program
• Staff MTAP Coordinator
• Schedule April June, annually
• MTAP Coordinator will prepare and provide
  quarterly budget reports for the PSGs review.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination
• Association Coalition Building
• Oversight Bobby Killebrew, TX DOT and Charles
  Carr, MS DOT

• Conduct monthly communication with the Federal
  Transit Administration, Community Transportation
  Association of America, American Public
  Transportation Association, and the Rural Transit
  Assistance Program to discuss current and/or
  forthcoming legislative and technical issues.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• Association Coalition Building
• Oversight Bobby Killebrew, TX DOT and Charles
  Carr, MS DOT

• Coordinate with APTA and CTAA, when appropriate,
  to provide opportunities or information
  conference calls. Report on any coordination
  activities during PSG conference calls.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• Association Coalition Building
• Oversight Bobby Killebrew, TX DOT and Charles
  Carr, MS DOT

• Coordinate with APTA, CTAA, and RTAP to identify
  appropriate links to other transportation
  websites.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• Association Coalition Building
• Oversight Bobby Killebrew, TX DOT and Charles
  Carr, MS DOT

• Provide on-going MTAP and public transportation
  representation in AASHTO through AASHTO Annual
  Meeting agenda modifications and expanded modal
  coverage in the AASHTO Resource Book.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• Association Coalition Building
• Oversight Bobby Killebrew, TX DOT and Charles
  Carr, MS DOT

• Increase communication with APTA, CTAA and RTAP
  through conference calls or invitations to
  association representatives to present or attend
  MTAP meetings.
• Staff MTAP Coordinator PSG representation
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• FTA Issues/Communication
• Oversight Peter Hallock, IA DOT

• Initiate communications with FTA on issues
  relevant to MTAP members including providing
  feedback on FTA State Management Reviews and
  other reviews.
• Staff MTAP Coordinator PSG Chair/Vice-Chair
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• FTA Issues/Communication
• Oversight Peter Hallock, IA DOT

• Follow-up with FTA on implementation of Rural
  National Transit Database reporting issues
  relevant to MTAP members.
• Staff MTAP Coordinator PSG Chair/Vice-Chair
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• SAFETA-LU Implementation
• Oversight Dave Spacek, IL DOT and Steve
  Billings, MO DOT

• Coordinate with the Standing Committee on Public
  Transportation of SAFETEA-LU changes including
  providing comments on proposed circulars and rule
  making including Charter Bus issues. Keep
  members informed of proposed FTA circulars and
  rules.
• Staff MTAP Coordinator PSG representation
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• Accessibility Standards
• Oversight Dave Spacek, IL DOT

• Work with APTA,CTAA,RTAP and other organizations
  to see if there is an opportunity to begin a
  dialog with mobility aid manufactures to include
  design considerations on size and weight set
  forth By ADA legislation and how to safely secure
  these new mobility aids in public and specialized
  vehicles.
• Staff MTAP Coordinator
• Schedule On-going

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Work Plan Development in Progress

• MTAP Coordination, continued
• Federal Motor Carrier Issues
• Oversight Marianne Freed, OH DOT

• Monitor ongoing discussions between FTA ant the
  FMCSA to address overlapping requirements on
  small providers.
• Staff MTAP Coordinator/PSG repersentation
• Schedule On-going

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Work Plan Development in Progress

• Technical Initiatives
• Issue Conference Call
• Oversight MTAP Coordinator

• Schedule conference calls on topics such as
  research issues, insurance, intercity bus,
  Section 5311, and sub-recipient oversight on an
  as-needed basis
• Staff MTAP Coordinator/PSG representation
• Schedule On-going

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Work Plan Development in Progress

• Technical Initiatives
• National Coordination Consortium UWR
• Oversight Kimberly Gayle, CA DOT

• Provide MTAP members with updates on the FTA UWR
  initiative and the activities of the National
  Consortium on Coordinated Transportation during
  MTAP meetings, through email, MTAP alerts and
  conference calls
• Staff MTAP Coordinator/PSG representation
• Schedule On-going

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Work Plan Development in Progress

• Technical Initiatives
• Standing Committee on Public Transportation and
  Security Taskforce Liaison
• Oversight Kimberly Gayle, CA DOT

• Maintain an MTAP liaison with the SCOPT taskforce
  to discuss issues regarding the implementation of
  the FTA Bus Safety Program, including development
  of the state DOT technical assistance such as the
  CUTR-housed resource website and a safety
  security planning toolkit. Continue meetings and
  conference call with AASHTO/SCOPT Safety
  Taskforce. Advocate research, networking, and
  training for bus safety security.
• Staff MTAP Coordinator/PSG representation
• Schedule On-going

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Work Plan Development in Progress

• Technical Initiatives
• Standing Committee on Public Transportation and
  Security Taskforce Liaison
• Oversight Kimberly Gayle, CA DOT

• Monitor FTA workgroup on Bus Safety and Security
  and provide updates to the PSG
• Staff MTAP Coordinator and Kimberly Gayle
  (temporary)
• Schedule On-going

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Work Plan Development in Progress

• Technical Initiatives
• Statewide Pooled Procurement Review
• Oversight John Dockendorf, PA DOT

• Gather information from states regarding pooled
  procurement of vehicles and other commodities.
  Other areas of study may include insurance,
  healthcare and office supplies
• Staff MTAP Coordinator/PSG representation
• Schedule Fall, annually

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Work Plan Development in Progress

• Federal Initiatives
• NCHRP Project Updates
• Oversight John Dockendorf, PA DOT

• Keep MTAP membership informed of progress of
  SCOPTs Nation Cooperative Highway Research
  Program research projects.
• Staff MTAP Coordinator/PSG representation
• Schedule Fall, annually
• Encourage MTAP members to submit timely research
  projects to NCHRP call for projects by
  establishing call to discuss potential research
  topics
• Staff MTAP Coordinator/PSG representation
• Schedule On-going

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Work Plan Development in Progress

• Federal Initiatives
• NCHRP Project Updates
• Oversight John Dockendorf, PA DOT

• Work with FTA through the SAFETEA-LU
  implementation process to comment and provide
  recommendations on useful national data and data
  collection administration.
• Staff MTAP Coordinator/PSG representation
• Schedule On-going

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Work Plan Development in Progress