Outlook 2000 Training - PowerPoint PPT Presentation

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Outlook 2000 Training

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Greater feature set then UVA hosted mail (Simeon) ... access to web based email (AOL, Simeon, MSN) so we need to scan 'internal mail' ... – PowerPoint PPT presentation

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Title: Outlook 2000 Training


1
Outlook 2000 Training
  • Stuart Evans
  • Brad Miller
  • Eric Meier
  • August 2nd ,2001

2
Agenda
  • Public folders
  • Personal folders
  • Archiving mail
  • Advanced features
  • Offline access
  • Questions
  • Email infrastructure
  • Outlook today
  • The view menu
  • Global address list
  • Contacts
  • Calendars

3
Email Infrastructure
  • Forbes2 The exchange serverForbes2.comm.virgini
    a.edu
  • Webmail The web interface to the exchange
    serverwebmail.comm.virginia.edu
  • Mail Our firewall for internet
    emailmail.comm.virginia.edu

4
Why host our own mail server?
  • 1 reason Virus Scanning!!!!! (UVA does not scan
    ANY email!!!)
  • 2 reason Virus Scanning!!!!
  • Greater feature set then UVA hosted mail (Simeon)
  • Not locked into doing things ITC way more
    control and flexibility. This reduces our
    dependency on ITC.

5
Why host our own mail server?
  • Offers a solution that integrates well with our
    supported desktop
  • Greater control for email distribution lists,
    user accounts, etc.
  • Improved customer service
  • Microsoft isnt going anywhere (Simeon has filed
    bankruptcy)
  • Windows 2000 based (integration, supportability)

6
Server Overview
Internet
Forbes2(Exchange)
McIntire
Users
Mail.comm
webmail
7
Mail.Comm.Virginia.edu
All Internet mail
Internet
Mail(smtp Webshield)
  • All internet mail (mail sent to us, AND mail we
    send that is destined for internet email
    addresses) will be scanned for viruses by
    mail.comm.virginia.edu
  • No student resumes will have viruses!
  • McAfee SMTP Webshield (Simple Mail Transport
    Protocol)

8
Mail.Comm.Virginia.edu
All Internet mail
Internet
Mail(smtp Webshield)
  • Mail will only accept outgoing mail from
    forbes2.comm.virginia.edu ( spamming protection)
  • Scans email and Blocks email based on customized
    patterns (text in title/body, etc.)
  • Updated .dat scan engine every week

9
Email flow
Forbes2
All Internet mail
Internet
Mail.comm
  • After being scanned by mail.comm internet email
    is then sent to Forbes2, and then delivered to
    the user
  • Forbes2 will ONLY accept mail from mail.comm (and
    mail.virginia.edu in the event mail.comm becomes
    unavailable)

10
Forbes2
  • Microsoft Exchange
  • Scans (yes, thats two times!!) all mail
    (incoming and outgoing) with internal virus
    protection software
  • Difficult to deny access to web based email (AOL,
    Simeon, MSN) so we need to scan internal mail
  • McAfee GroupShield for Exchange
  • Forbes2 will ONLY accept mail from mail.comm and
    mail.virginia.edu servers for protection
  • Updated weekly

Forbes2
11
Outlook Today
  • The default view for Outlook Today lists
  • Calendar items for the next five days
  • Pending task items
  • Number of unread messages in your Inbox
  • This view can be customized to fit your needs

12
The View Menu
  • Controls the appearance of your outlook
  • Folder list
  • Preview pane
  • Outlook bar
  • AutoPreview

13
Global Address Book
  • What is it?
  • How is it organized?
  • Distribution lists

14
Contacts
  • Adding contacts
  • Categories
  • Changing views
  • Local distribution lists

15
Calendars
  • Views
  • Adding appointments/events
  • Attendee availability
  • Meeting requests
  • Granting access to your calendar

16
Public Folders
  • All Public Folders
  • Types of folders
  • Mail items (default)
  • Calendar
  • Contacts
  • Posting to public folders
  • Favorites

17
Personal Folders
  • Creating a personal folder
  • Stored locally as a .pst file
  • Does not count against your 50 mb limit
  • How to check mailbox size
  • Where should it be stored (saved)?
  • Performance over the network
  • Size of the file

18
Archiving Mail
  • Auto-archiving
  • ToolsOptionsOtherAutoArchive
  • Default archive location

19
Advanced Features
  • Rules Assistant
  • Out of Office Assistant
  • Bcc (Blind Carbon Copy)

20
Offline Access
  • Folder synchronization
  • Laptop and home users

21
Questions?
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