WESTEST Training of Examiners Responsibilities

1
WESTEST Training of Examiners Responsibilities

• Boone County Schools
• April 25, 2007
• ldbeck_at_access.k12.wv.us

2
WESTEST Training of Examiners Responsibilities

• GO TO BCS WEBSITE
• http//www.boonecountyboe.org/
• Teacher Resources

3
WESTEST Training Examiner ResponsibilitiesPrior
to Testing
4
Prior to First Testing Session

• Attend WESTEST Training for Examiners
• Sign Examiners/Proctors/Scribes Secure
  Materials and Test Procedures Agreement and
  return to Principal
• Review the Examiners Manual
• Prepare Mathematics Punch-out Tools
• Obtain a class packet from the Principal/Building
  Test Coordinator

5
Prior to the First Testing Session

• Inform students and their parents of the test
  date and the purpose of the test.
• Ensure that each student is familiar with general
  types of questions on the test and procedures to
  follow when recording answers to the test
  questions.
• Suggest that students bring a quiet individual
  activity in case they complete the test early.

6
Prior to the First Testing Session

• Practice using the Mathematics Punch-out Tools
  with students. Students may use their own
  protractors and rulers.
• Student protractors and rulers may not have
  information on them that could be clues or
  answers to questions on the WESTEST (ex. name of
  shapes).

7
Prior to the First Testing Session

• Familiarize students with the Mathematics Formula
  Sheet, Science Reference Sheet, or The Periodic
  Table of Elements, Units, Definitions, and
  Abbreviations Sheet from the test booklets.

• http//westest.k12.wv.us/pdf/Sci_ref-sheet_op05WV1
  .pdf
• http//westest.k12.wv.us/pdf/Math_ref-sheet_op05WV
  1.pdf
• http//westest.k12.wv.us/pdf/Periodic_Table_op05WV
  1.pdf

8
Prior to the First Testing Session

• Inform students of the kinds of calculators that
  may be used for the Science tests and Session 2
  of the Mathematics test. Calculators may not be
  used for Session 1 of the Mathematics test.
• All types of memory must be cleared prior to and
  after testing. Any programs or applications must
  be removed prior to testing.
• Texas Instrument Manuals
• Casio Calculator Manuals
• Sharp Calculator Manuals

9
Prior to First Testing Session
For Examiners administering WESTEST to students
with IEP testing accommodations

• If you are testing RLA or Math, obtain the Print
  Special Education Student Testing Option Report
  (WVS.326) from the principal.
• Review each childs listed testing accommodations
  prior to testing

10
Prior to the First Testing Session

• Check-out test booklets, verify count and initial
  Security Checklist.
• Check to see that each test booklet has a
  pre-coded student label on the front cover. If
  there is no student label, then the
  Principal/Building Level Coordinator will have
  bubbled in the Bio-Grid information.

11
Happy trails
12
Happy Trails!!!
Thank you for all that you do!
13
Before Testing Begins

• Ensure that any specific content information
  pertinent to the test being administered is not
  displayed in the area during test administration.
• A DO NOT DISTURB sign shall be
• placed on the door during testing.

14
Before Testing Begins

• Students shall be seated to deter interaction
  with each other during testing.
• Clear desks/work areas of all booklets, papers,
  and other materials.
• Cell phones and watches
• or pagers with alarms are
• to be turned off.

15
Before Testing Begins

• Show examples on the board of how to fill in
  answer circles correctly. Emphasize that
  students must make complete erasures and write
  answers in the space/lines provided.

16
Before Testing Begins

• Have at least two 2 pencils with good erasers
  for each student. Have at least 2 pages of
  scratch paper for each student. (Graph paper may
  used as scratch paper.)

17
Bio-Grid

• The Bio-Grid is completed only for students who
  do not have a Pre-Slugged Label.
• This should be completed by the
  Principal/Building Level Coordinator.

Check to make sure students have not filled
in these bubbles.
18
School Security Checklist
Examiner initials CHECK-OUT
Principal initials CHECK-IN
19
Check for Student Label here.
Student completes this information.
20
WESTEST TrainingExaminer ResponsibilitiesDuring
and After Testing
21
During Testing

• Set aside the test booklets for students who are
  absent. Each day, the Principal/ Building Level
  Coordinator will collect the test booklets not
  being used shortly after the test administration
  begins.
• Read the student directions verbatim. These
  directions are printed in the boxed areas
  preceded by the word SAY.

22
Reminder The Reading/Language Arts test may not
be read aloud or signed to any student. Only the
directions may be read aloud or signed.
Reading/Language Arts Day 2 Session 1,
Reading/Language Arts Distribute test booklets to
the students. Make sure each student gets
his/her own test booklet. Students may use
scratch paper for the Reading/Language Arts test.
Grade 4
Grade 3
23
During Testing

• Students must be given adequate time to complete
  the test. If a student who has required
  additional time stops working for more than 10
  minutes and has not closed his/her test booklet,
  it is recommended that the test be ended.
• Each content test must be completed on the day it
  is started.

24
During Testing

• Circulate around the room to monitor student
  progress on the test.
• Instruct students they must not remove the
  Mathematics Formula Sheet, Science Reference
  Sheet, or The Periodic Table of Elements, Units,
  Definitions, and Abbreviations Sheet from the
  test booklets.

25
During Testing

• Document any problem(s) with student/ group
  testing on the Testing Irregularity Sheet.
  Irregularities are events that disrupt two or
  more students. Irregularities that could
  invalidate the test, must be reported to the
  Principal/Building Level Coordinator as soon as
  possible within that day of testing.

26
During Testing

• Damaged test booklets need to be reported to the
  Principal/Building Level Coordinator immediately.
  Do not destroy or dispose of the damaged test
  booklet.
• Make sure test booklets are closed and secure
  during breaks.

27
During Testing

• Check to see that students write in the test
  booklet only where directed to do so. For
  constructed response questions, students show
  their work and write their answers in the space
  provided. For multiple choice items, students
  fill in the circle of their choice.

28
During Testing

• Ensure that any student who has completed a
  session has closed the test booklet, is engaged
  in a silent activity, and does not re-open the
  test booklet until instructed to do so.
• Document any accommodations provided for students
  with disabilities (Print Special Education
  Student Testing Options Report WVS.326)

29
Standardized Conditions Required

• Proper administration of tests plays an integral
  part in the testing process and is vital to the
  accuracy of test results.
• For the test results to support valid inferences,
  each Examiner will adhere to the conditions
  described in the Examiners Manual and the
  Testing Code of Ethics.

30
Standardized Conditions RequiredAdministration

• Examiners must be educators, approved employees
  of the state, county or RESA or an educator in a
  private/parochial school with a valid West
  Virginia teaching license.
• Examiners shall be trained prior to test
  administration and shall sign a West Virginia
  Board of Education Examiners/ Proctors/Scribes
  Secure Materials and Test Procedures Agreement.

31
Standardized Conditions RequiredAdministration

• No secure test materials, questions, or student
  responses shall be retained, reproduced,
  paraphrased, or discussed in any manner. (WVBE
  Policy 2340)
• Examiners shall study procedures/ directions
  prior to the day of testing.
• Information relevant to the test shall not be
  discussed.

32
Standardized Conditions RequiredSetting

• Students shall
• -be tested at the grade level enrolled.
• -be tested in classrooms with adequate
  lighting/ventilation.
• -be seated to deter interaction with each
  other
• -not use highlighters, markers, colored
  pencils, or pens on the test.

33
Standardized Conditions RequiredSetting

• Examiners and students shall turn off any
  cellular phones, watches with alarms or pagers
  during the testing period.
• Information related to WESTEST content shall not
  be displayed during testing.
• Place a Do Not Disturb sign on the door of the
  testing room.

34
Standardized Conditions RequiredTiming

• Students who typically take longer to complete
  tests may be grouped together.
• Allow sufficient time for students questions
  prior to beginning the test.
• Breaks shall be provided and adhered to as
  indicated on the schedule. Instruct students to
  not discuss the test during breaks or upon
  completion of testing.

35
Standardized Conditions RequiredTiming

• Any student requiring additional time must be
  accommodated. However, extended time may not
  result in an opportunity for the student to study
  information on a test already started.

36
Standardized Conditions RequiredPresentation

• Instructions in the Examiners Manual shall be
  followed precisely.
• Ensure that the student prints his/her own name
  on the line provided on the front cover.
• Ensure that the student prints the Examiners
  name on the booklet at the beginning of each day
  of testing.

37
Standardized Conditions RequiredPresentation

• Assistance to students shall be limited to the
  mechanical aspects of marking answers, clarifying
  scripted directions and finding the correct place
  to mark answers.
• Examiners may not define or pronounce words for
  students.

38
Standardized Conditions RequiredResponse

• Scratch paper is considered secure material and
  must be given to the Principal/Building Level
  Coordinator at the end of each testing session.
• Examiners initial the Check-Out column on the
  Security Checklist when you receive test
  booklets. Principals/Building Level Coordinators
  initial the Check-In column when the booklets
  are returned.

39
Options to Standard Conditions

• The following are changes that may be provided
  to any student participating in testing. These
  changes DO NOT alter what the test measures or
  how the test is scored or reported.
• Use of visual magnifying equipment
• Use of audio amplification equipment
• Use of place markers to maintain place
• Use of graph paper to align work

40
Options to Standard Conditions

• Use of template (i.e., typoscope) to maintain
  place for responding
• Underlining/circling key words/phrases in
  directions, text or stems
• Use of color visual overlays
• Use of a Scribe when a short-term medical
  condition precludes the student from using the
  dominant hand to mark responses.

41
Options to Standard Conditions

• Use of scratch paper, graph
• paper, line guide, slate and/or
• abacus for computations and
• note-taking while reading and/or responding for
  all content areas
• Individual, small group, or different class
  testing

42
Options to Standard Conditions

• Provide adaptive furniture
• Provide special lighting and/or acoustics

43
Returning Test Materials

• When testing for the day is complete, sort the
  test booklets in numerical order by security
  barcode with the spines facing in the same
  direction.
• Go to the box labeled Administrators Use
  Only-Invalid (inside test booklet cover) to
  verify no circle has been filled in
  unnecessarily. Invalidation of student booklets
  is the responsibility of the Principal/Building
  Level Coordinator.

44
Returning Test Materials

• Any invalidation of the test booklet must be
  reported to the Principal/Building Level
  Coordinator.
• Return the test booklets to the locked and
  secured central location(s) immediately after the
  testing has ended each day in the manner required
  by the Principal/Building Level Coordinator.

45
Returning Test Materials

• Check in all test booklets on the Security
  Checklist.
• Return the Testing Irregularities Sheet(s) to the
  Principal/Building Level Coordinator if an
  irregularity has occurred.
• Return the secure scratch paper to the
  Principal/Building Level Coordinator for
  shredding.

46
Returning Test MaterialsExaminers Administering
WESTEST to Students With IEP Testing
Accommodations

• After test administration, the assigned
  examiners will mark each listing on the WVS.326
  according to the instructions in the Examiners
  Manual (Appendix 8).

47

• Questions?
• Thank you!