Introduction to ECDB and ETCIM

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Introduction to ECDB and ETCIM

• Round Two

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Overview

• Overview of how the Equal Community shares
  information
• Equal Common Database (ECDB)
• How to use and access the site
• Equal Transnational Co-operation Internet Module
  (ETCIM)
• Completing a Transnational Co-operation Agreement
  (TCA)
• Additional Support
• Questions

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DP Information

• ECDB holds current DP information from all
  Member States (MS)
• Contact details, activities, size and nature of
  DP
• ECDB holds all TCAs
• Provides opportunity for Members States and the
  Commission to review activities and outcomes

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ECDB Data Collection

ECDB
MA
DP Data
DP Searches
DP
XML
Transnational Window 1st Jan 2005
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Equal ECDB Website

• Read User Guides
• To access the ECDB website
• Cipher Strength must set at 128 bit encryption
• To check go to browser tool bar
• Click Help then click About Internet Explorer
• https//equal.cec.eu.int/equal/jsp/index.jsp
• Check contact details

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Equal Website (ECDB)
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Equal Website (ECDB)
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Equal Website (ECDB)

• Searches
• Full text search
• words, phrases etc
• Combined or advanced search
• based on selection / criteria themes,
  countries, language, etc
• Review Round 1 TCAs
• Printing
• DPs selected and their contact details
• DP Ids

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ETCIM

• Designed to allow a transparent and rapid
  procedure for inputting, consulting and modifying
  TCAs
• Not a platform for online Transnational
  discussions
• Linked to ECDB
• Used by DPs and Managing Authorities (MA) and
  National Support Structures NSS)
• Read ETCIM User Guide
• Read Guide on Transnational Co-operation

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ETCIM

• Requires to work effectively
• Agreed Transnational Partnership roles
• A ETCIM Secretary (maybe different to a TCA
  Secretary)
• Accurate contact details on ECDB for
  notifications
• Effective use of Passwords - Reader and Writer
• Writer passwords used for creation and validation
• Allocated by MA / NSS
• Validation from the Transnational Partnership
  (all partners)
• Approval from MAs (submission of partner
  validated TCA with DPA 2 months prior to DPs
  Action 2 Start date)

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Lifecycle of a TCA
Search ECDB
Select / Meet Transnational Partners
Agree roles and TCA content
Passwords
Begin data entry
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Lifecycle of a TCA ETCIM
ETCIM Secretary creates TCA
Email notification sent to Transnational Partners
DPs to validate (or reject) TCA
Email notification sent to MAs
Email notification sent to ECTIM Secretary
MA to approve or reject
Email notification sent to DPs and MAs
TCA in force
Do not create a new TCA, if it has been rejected
by a MS. Instead create a new version of the TCA.
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Points to remember

• Check ECDB for correct DP/contact details
• Meet with prospective Transnational Partners
• Use Reader and Writer passwords as appropriate
• Print off contact details of Transnational
  Partners
• Rejected TCAs should be revised with only new
  versions being created
• ETCIM Secretary is last to validate TCA
• Notify MA/NSS if TCA activities change

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Learning from Round 1

• Dont Panic
• Agree roles and timeframes
• Negotiate TCA in advance of ETCIM data entry
• Use correct Passwords/Cipher Strength
• Use Copy and Paste facility (Paste into ETCIM)
• Save regularly
• ETCIM maybe busy try quieter periods
• Let partners know when TCA is ready for
  validation
• Enter into early discussions if TCA is rejected

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Where do I get more information ?

• www.equal.ecotec.co.uk

Searchable database of DPs News Resources Links Ev
ents diary
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Where do I get more information ?

• User Guides (Transnational, ECDB and ETCIM)
• Equal helpline
• Telephone [phone]
• e-mail equal_at_ecotec.co.uk
• www.equal.ecotec.co.uk
• Appropriate Support Units
• https//equal.cec.eu.int/equal/jsp/index.jsp