HOW DO I RE-CERTIFY?

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HOW DO I RE-CERTIFY?

• Submitting a
• re-certification application that wont be
  returned!

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Step One

• Before you fill out the renewal form
• Gather all documentation.
• Certificates (must including the following
  information)
• The division or job title of the person
  conducting the training.
• The name of the person receiving the training.
• The date(s) of the training.
• Number of training hours conducted.
• Approval Documentation (Specific documentation
  must apply to an individual person or persons and
  the required training.)
• Internal Training
• Non-Standard Training

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Step Two

• Sort documentation by certification year.
• Certification year is one calendar year from the
  original issue date of your certification.
• If my certification was issued on 08/07/2002, I
  will need documentation starting from 08/07/2002
  until my re-certification date of 09/01/2007.
• Example
• Certification Year One 08/07/2002-08/06/2003
• Certification Year Two 08/07/2003-08/06/2004
• Certification Year Three 08/07/2004-08/06/2005
• Certification Year Four 08/07/2005-08/06/2006
• Certification Year Five 08/07/2006-09/01/2007
  
• Original issue date and expiration date are found
  on the bottom right corner of your CTP/M
  certificate.
• See examples on the next slides.

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EXAMPLE
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EXAMPLE
EXAMPLE
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Step Three

• After documentation is divided by certification
  year, starting with the first year, sort
  documentation in the following training type
  categories
• Standard Procurement Related Training
• Non-Standard Training
• Instructor Credit
• State Agency Internal Training

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Standard Procurement Related Training

• Acceptable types of training in this category
  include but are not limited to
• Discussion Forums
• Brown Bags
• College courses about procurement
• Any training course offered by TBPC
• Meetings of Procurement Agencies, Committees, or
  Councils (must submit proof of attendance)

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Non-Standard Training

• Acceptable types of training in this category
  include
• Any training that is not typically associated
  with procurement, but for needs unique to your
  agency is required of procurement personnel.
• If not outlined in your agencys procurement
  plan, this training must be accompanied by a
  letter from your agencys director of purchasing.
• Also, effective September 1, 2006, TBPC only
  accepts 16 hours of this type of training per
  certification year.
• The burden of proof regarding inclusion of this
  type of training in an agencys procurement plan
  lies on the agency and NOT this program or TBPC.

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Instructor Credit

• Acceptable types of training in this category
  include
• Instruction of procurement topics
• Presentations on procurement topics
• Class agenda and outline must be submitted to
  TBPC for approval.
• As of September 1, 2006, instructor credit will
  be counted on a 1 hour of instruction/1 credit
  hour ratio. Prior to that date, instructor credit
  was counted as 1 hour of instruction/½ credit
  hour. Also as of September 1, 2006, there is no
  limit placed on the number of CE hours an
  individual can earn in this category.

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State Agency Internal Training

• Acceptable types of training in this category
  include
• Training related to the purchasing processes and
  relevant to State of Texas procurement.
• This training must also be approved by the person
  responsible for purchasing in your agency.
• If you are a small agency and you are the only
  employee who does purchasing, it must be approved
  by your agency's administrative head.

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Step Four

• After each certification year is sorted into four
  categories, make sure that supporting
  documentation is provided to supplement every
  submission in the following categories
• Non Standard Training
• Instructor Credit
• State Agency Internal Training
• Standard Procurement Related Training

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Post Document Organization

• After all of the documents are organized by year
  and further categorized by training type, it is
  time to complete the application for
  re-certification.
• A chart of the organized information is on the
  following slide.

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Step Five

• Complete the application for renewal.
• Because you have taken the time to organize your
  information, first by year, and then by training
  type, filling out the form should be simple.

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Filling-out the Form

• Section One
• Personal Information
• This section just helps us ensure that the right
  person is getting re-certified at the right time.

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Filling-out the Form

• Section Two
• Continuing Education Training
• This is where your previous organizational work
  will be helpful.
• It is here that you will list
• Date of training
• Course Name
• Agency/Organization Providing the Training
• Type of Training
• Documentation (If needed)
• Hours of training

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Filling-out the Form

• Section Three
• Payment Information
• Cost of re-certification
• CTP or CTPM 50
• Both 75
• Methods of Payment
• State Agency Purchase Order/ITV
• If using an ITV, please identify your agency ITV
  payable point of contact
• Check
• Money Order

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Step Six

• Submit the application and all supporting
  documentation at least 30 days prior to your
  certification expiration date.
• Re-certifications should be issued within 30 days
  after submission if
• all necessary information is submitted
• information is submitted in the prescribed format
• payment is received

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Customer Service

• All questions or concerns about the renewal
  process should be sent to
• cert_renewal_at_tbpc.state.tx.us
• Do not submit re-certification applications prior
  to the launch of the on-line application system.
• System should be available in January 2007.