Project Extranets

1
Project Extranets

• Edgewater Services Company, Ltd.
• Developer of Projectedge, Facilityedge, and
  Leaseedge
• Contact Information
• Phone 888-516-edge
• Fax [phone]
• E-mail Khutton_at_edgewaternet.Com
• Website Www.Projectedge.Com

2
The World Wide Web

• The Power of the Technology
• Communicate
• Through The Office
• And Around The World
• Network Aware Pcs
• Windows 95 ( Mac Unix)
• Web Browsers
• A "Point Click" Global Network

3
Business Models

• Purchase Application
• Service
• Per Project
• Per User
• Free Service (but What a Price You Pay)
• Develop Internally

4
Concept

• Collaboration
• Distribution
• Publishing
• Coordination

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Applications

• Client-server With Web Link
• Web Only
• Groupware/lotus Notes
• Hybrids

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Orientation

• Owners
• Designers
• Construction Managers
• General Contractors
• Project Centric

7
Types of Project Extranets

• File Sharing
• Ftp Beyond
• Collaboration
• Threaded Discussions
• Forums
• Conferencing
• Structured Transaction
• Model the Business Practices
• Capture the Project Dataflow
• Coordinates the Project Databases
• Monitor Events

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The Product Space
Common File Sharing
Workflow Solutions
Universal Access
Security
Shared Data-Base
Collaboration Tools
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Distribution Vs Collaboration

• Traditional Tools Are Distributive Systems
• Developing Collaboration Environment
• Building A Shared Space in AEC

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AEC Information System

• Project Success Is No Longer a Product of the
  Individual Parties.
• It Is Created in the Links Between Them.
• Communications Vs Documents
• Documents Are Cheap
• Communication Failure Is Expensive.
• Collaboration Vs. Distribution

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Role Definition

• Building

• Owner

• Facility

• Manager

• Architect

• Structural

Suppliers

• Engineer

• HVAC

• Subs

• Engineer

• Specialties

• General

• Contractor

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A Single Database Solution
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The Connected Databases Model
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Project Participants
Architect Project Designer Project
Architect Design Dev. Staff Const.
Administration Structural Engineer Electrical
Engineer Mechanical Engineer Civil
Engineer Plumbing Engineer Interior
Furnishings Specialty Consult. Laboratory
Furnishings Acoustician Lighting Designer
Contractor Site Supervisor Project Manager Steel
Erector Mechanical Sub Electrical Sub Concrete
Sub Plumbing Sub Grading Sub Painting Sub Misc..
Subcontractor Suppliers
Owner User Groups Department Directors Facilities
Development Physical Plant Donor
Representatives Const. Management Construction
Engineer Project Manager Project Inspector
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Accessibility (How Far Does It Go)

• Go Beyond Owner-architect-contractor
• Engineers,
• Consultants,
• Subcontractors,
• Suppliers,
• Inspectors,
• Public
• Off-line Access

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Cost Benefits

• Improvement in RFI Cycle Times
• Decreased Travel Expenses
• Reduced Mail Expenditures
• Lowered Insurance Premiums
• Expedited Project Closeout Times
• Enhanced Ability to Search and Retrieve Archived
  Project Information
• Successful Bid Competition

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The Cost of Mishandling Information

• 33 of Duplication Cost
• 75 of Claims
• 95 of Delay Reasons

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Reducing the Weaknesses

• Making Better Connections
• Owner to Design
• Discipline to Discipline
• Drawing to Drawing
• Spec Section to Spec Section
• Drawing to Specification
• Design to Construction
• Construction to Occupancy

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The Role of Technology As an Enabler

• Ive Done It This Way for Years
• Can I Trust It?
• Technologically
• Security
• Reliability
• Wizardry

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Fragmentation of the Industry
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Growing Complexity of Building Systems

• Building Systems
• 1935 5 of Bldg. Cost Is MEP
• 1995 55 of Bldg. Cost Is MEP.

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The Impact on Documentation

• Kodak Office Original CD Set Probably Less Than
  100 Drawings

• Bausch and Lomb Required Several Hundred Drawings
  Plus Shop Drawings

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Roles of an Extranet

• Capture It
• Index It
• Distribute It
• Active
• Passive
• Directed

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System Robustness

• Data Security
• System Availability
• Accountability
• Permanence of Records
• Redundancy

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Extranets(or Project Specific Web Site, or ...)

• Coordinated Access to Information
• A Common Document System
• Not Software Specific
• Secure Shared Records
• A Shared Project Database
• A Meta-database

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Information Types

• Drawings
• Specifications
• Schedule
• Contracts
• Insurance Certificates
• Bonding Forms
• Lien Waivers
• Change Orders
• Asis
• Collaborative Discussions
• Communications
• Action Items/tasks

• Management Reports
• Project Summaries
• Progress and Issue Photos
• Rfis
• Submittals
• Safety Reports and Tracking
• Project Directory
• Calendering
• Meeting Minutes
• Purchase Orders
• Work Orders
• And More

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Coordinated Information Systems Scope

• Programming
• Design
• Design Development
• Construction
• Operation/occupancy
• Remodel/replacement

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Extranet Highlights

• Goals
• Capture, Record, And Locate Project Information
• Benefits
• More Accountability for Participants.
• Enhanced Owner Control
• Improved Quality Assurance
• Issues
• Develop a Project History
• Utilize Existing Systems Tools
• Provide Adequate Security
• Support Broad Information Sharing

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Choosing Your Tools

• Security
• Internet Issues
• File/document Locking Issues
• Ease of Use
• Plug-ins Add-ons
• Automatic Conversions
• Database Structure
• Notes
• Sql Data (E.G. Oracle)
• None

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Whats Changing in the Industry

• Design Build
• Outsourcing
• Program Management
• Virtual Organizations

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Current Information Technology

• Expectation List
• Develop a Database of Project Correspondence
• Common Access to Project Files Documents
• Universal Availability Through the World Wide Web
  
• Project Workflow Management
• Support Messaging Outside the System
• Digital Signatures
• Secure Communications
• Off-line Access to the Project Databases

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Whats Next, Information?

• Unified Messaging
• Aec-xml
• Knowledge Management
• Speed

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What Are the Issues?

• What Happens With Broad Use?
• 1 Vs. 50
• Market Segmentation
• Internal Tools,
• Enterprise Issues
• Supporting Virtual Teams
• Data Sharing
• Data Standards
• Export/import Protocols

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Technology Available Now

• Palm Pilot (Access Limited)
• Pager Gateway
• Fax Gateway
• Offline Replication
• Multi-media
• Job Site Video
• Virtual Meeting
• Virtual Modeling

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What Coming Next, Technology?

• Wireless Internet
• Palm Pilot
• Internet Phone
• Virtual Construction
• Crouso Chips
• Smart Systems
• Speed

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Choosing Your Tools

• Document Management
• Collaboration
• Real Time Vs. Forums
• Customization
• Per Organization
• Per Project
• Ease of Use
• Ease of Administration

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Accommodate Current Practices (Utilize Existing
Systems Tools)

• Office Applications
• Network Access
• Cad Software
• Drafting
• 3d Modeling
• Visualization
• Scheduling
• Edms

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What Will Happen

• Interconnectedness Brings
• Higher Efficiencies
• More Openness/fewer Disputes
• More Owner Access to Process

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Project Extranets

• Edgewater Services Company, Ltd.
• Developer of Projectedge, Facilityedge, and
  Leaseedge
• Contact Information
• Phone 888-516-edge
• Fax [phone]
• E-mail Khutton_at_edgewaternet.Com
• Website Www.Projectedge.Com

40
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