Adult Education and Family Literacy Act Financial Reporting

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Adult Education and Family Literacy Act
Financial Reporting
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Reporting Requirements
Financial Status Reports (FSR) provide a
cumulative report of the federal and non-federal
funds, including EL/Civics grants, for a given
program year.
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Submissions Dates

• FSRs are due on or before December 31 of
• each year.
• Extension Requests
• ED may extend the due date for submission of
  Financial Status reports (34 CFR 80.41 (a) (7))
  upon receiving a justified request from the
  grantee. Requests should be submitted to the
  Division of Adult Education and Literacy.

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Required Reports

• Initial (or first year) report for the first 15
  months of the grant.
• - Total Grant, including EL/Civics
• - EL/Civics
• Final report for all expenditures covering the
  full 27-month period allowed for obligation of
  federal adult education funds.
• - Total Grant, including El/Civics
• - EL/Civics

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• Federal Expenditures Requirements
• State Administration (NO more than 5 or 65,000,
  whichever is greater)
• State Leadership (Capped at 12.5 of Grant)
• Local Program Costs (Not less than 82.5 for
  Section 231 and Section 225 activities)
• - No more than 10 of the 82.5 may be
• expended for Section 225 activities
  (Services to Institutionalized adults).

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• A Change in Reporting Program Income
• Using special language in the FY 2004 grant
  award, OVAE has allowed states to add program
  income to the adult education grant and used for
  purposes and under the conditions of the grant
  agreement. Under the provisions of this
  language, fees and tuition charged adult students
  must be responsible and not impose a barrier on
  the participation of disadvantaged persons.
  Funds collected from fees and tuition may not be
  counted toward

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(Continued)

• meeting cost sharing or maintenance of effort
  requirements.

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Technical Assistance Reports

• Annual summary report based on analysis of
  initial and final FSRs
• - maintenance of effort and matching
• - state administration, state leadership,
  programs of instruction, and
• institutionalized
• - unobligated balance and carryover