Transferring Effective Practices: Guidelines Presented by Dato Lakhbir Singh Chahl Secretary General

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Transferring Effective PracticesGuidelines
Presented by Dato Lakhbir Singh
ChahlSecretary General, CITYNET
Regional Network of Local Authorities forthe
Management of Human Settlements
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Introduction
TRANSFERRINGEFFECTIVE PRACTICES
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Peer-to-Peer Transfers
CITYNET encourages peer-to-peer transfer by
city-to-city cooperation, promoting best practice
transfers at the LOCAL LEVEL
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Peer-to-Peer Transfers
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Peer-to-Peer Transfers

• EFFECTIVENESS
• More effective transfers between socially and
  economically similar cities
• Similar cities face similar problems and are able
  to form cooperative solutions
• What city networks such as CITYNET have to offer
• opportunities for the identification of common
  issues, problems and solutions
• sharing of knowledge, expertise and experience
• establishment of regional and national networks
  of urban practitioners
• documentation and dissemination of effective
  practices
• initiation of dialogues between cities
• training activities organisation of study tours

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Feasibility Factors for Transfers
Elements of a Transfer
Tangible Impact
Partnership
Sustainability
Three Main Types of Transfers
Technical
Informational
Managerial
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Elements of a Transfer
  Four Principal Steps for Effective Transfers
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Elements of a Transfer
Key Actors in Transfers
Each has an important and specific role to play
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  Suggested Actors and Possible Functions of Key
Roles
Elements of a Transfer
Suggested Actors and Possible Functions of Key
Roles
 
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  Suggested Actors and Possible Functions of Key
Roles
Elements of a Transfer
Process Indicators for the Effective Transfer of
Practices
PARTICIPATION Does the transfer involve and/or
promote participation of all possible
stakeholders? TRANSPARENCY Is the transfer
process open and accessible to all stakeholders?
ACCOUNTABILITY Are mechanisms in place to
ensure accountability for actions and
responsibilities of all partners involved?
INCLUSION Is the participation of all potential
stakeholders considered in the transfers design?
FINANACIAL FEASIBILITY Are resources and/or
funding available to realize and sustain the
initiative? Are funding alternatives
identified? SUSTAINABILITY Does the initiative
consider the economic, environmental and social
needs without trading off one at the great
expense of the other, now or in the future?
 
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Elements of a Transfer
KEY COMPONENTS OF A TRANSFER
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Overcoming Obstacles and Challenges

• OBSTACLES
• Political resistance to change
• Staff resistance to change
• Inappropriate rules and regulations
• Corruption
• Inability to work across departmental or
  divisional boundaries
• Little or no local involvement in policy
  formulation and decision-making

• RESPONSES
• face-to-face meetings with officials
• training to empower staff
• peer-to-peer learning and study tours to create
  awareness of problems
• best practices forge win-win situations to
  overcome corruption
• study tours and staff exchanges involving a team
  of decision-makers
• demonstrate effectiveness of local partnerships
  through best practice transfers

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Overcoming Obstacles and Challenges
Flexibility and Innovation are a Fundamental
Requirement To Any Transfer
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Overcoming Obstacles and Challenges
Building on New Opportunities through Best
Practice Transfers
Policy Reform
EnsuringTransparency Accountability
Empowering theLocal Communityand NGOS
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Considerations for the Selection of Partners and
Projects

• a common or shared set of problems and issues
• similarities in social, economic and demographic
  contexts
• local support for such partnerships and
  co-operative exchanges
• similarities in social, economic and demographic
  contexts
• a mutual commitment to share and to learn
• documented evidence of a proven solution in the
  form of a good or best practice
• an understanding of the similarities and
  differences in administrative and political
  contexts and procedures

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Considerations for the Selection of Partners and
Projects
Clarifying Capacity Scales of Transfer
Agreements
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TCDC Advisory Services
SOLID WASTE MANAGEMENT Promoting the Compost Bins
as an Alternative Solution for Household Waste
Disposal
CITYNET AS INTERMEDIARY
Experts from Bangkok, SEVANATHA And Sri Lankan
Cities
Makati, Muntinlupa and Baguio

• Resulted in the following proposals
• Pilot waste segregation at barangay level with
  support from SEVANATHA
• Maximizing composting at the dumpsite
• Organizing waste pickers into waste recyclers at
  barangay level.

Photo AX Walde
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Transfer from Yokohama to Penang
CITYNET facilitated successful transfers from
Yokohama to Penang (1993 1995)


PENANG CITY
Photo Bernadia
Photo Bernadia
Penang (Malaysia)
Yokohama
Results Solid waste management (a) Launch of
recycling activities by Penang Municipality, (b)
Solid waste data collection and management.
Urban Design (a) Master plan for George Town
Areas and Campbell Street. Road management (a)
Traffic safety plan for Penang and (b) the
development of parking lots.
TCDC TAS (Technical Advisory Services) --
Experts from Yokohama were assigned --

• TCDC Study Visit and Training
• - Penang staff visited Yokohama for study tours
  and training --

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Considerations for the Selection of Partners and
Projects
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Lessons Learned

• Hosts also learn from visiting teams and benefit
  from reviewing their own practice
• Learning takes place at individual,
  organisational, and institutional levels
• Product champions play a critical role in the
  transfer process
• Successful implementation of transfers requires
  partnerships a participatory, integrated and
  flexible approach
• Transfer provides a non-crisis incentive for
  cross-cultural collaboration

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Lessons Learned

• Transfer is not only a product but also a process
• Extraneous factors can derail a transfer
• Open-ended learning works best
• Failures teach as much as success
• Assessing cost-effectiveness of initiatives is
  important
• Understand the local context to assess
  opportunities and constraints of a transfer
• It is important to celebrate the replicator
•  

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Lessons Learned
OPPORTUNTIES FOR LEARNING AND DEVELOPMENT
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Monitoring, Evaluation Feedback
STRATEGIC PROCESS FOR PROGRAM EVALUATION
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