New Developments in Library and Archives Canada

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New Developments in Library and Archives Canadas
ETD Program

• 11th International Symposium on ETDs
• Aberdeen, Scotland, June 5, 2008
• Sharon Reeves, Manager, Theses Canada

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History of the National Theses Program in Canada

• 1965 NLC established centralized program for
  Canadian theses dissertations
• Mission to acquire, preserve and provide access
  to TDs in Canada and around the world
• Based on TDs reproduced on microfilm/fiche

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Theses Canadas ETD Acquisition Program

• Development began in 2002
• Long-term goal to phase out the acquisition of
  microfiche
• Theses Canada Portal launched January 2004
• Provides access to close to 50,000 ETDs and over
  280,000 TDs in LACs collection
• www.collectionscanada.gc.ca/thesescanada

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ETDs on the Portal

• Initially seeded with 45,000 digitized theses
  acquired from ProQuest
• 2004 2005 LAC developed an ETD acquisitions
  program based on OAI-PMH
• LAC acquires both metadata and ETDs

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LACs Trusted Digital Repository

• Digital preservation an issue at LAC
• 2005 LAC decided to develop TDR
• Goal to provide reliable and long-term access
  to its managed digital resources

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LACs TDR

• TDRs based on OAIS Reference Model
• Include components for ingest, data management,
  archival storage and access
• When fully developed TDR will virus scan, extract
  descriptive technical metadata, migrate formats
  at risk, etc.

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LACs Digital Collection

• LAC is a national library, a national archives
  and a museum
• Its collection includes
• Digitized and digital publications
• Photos and portraits
• Harvested websites
• E-records of Government of Canada

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TDR Ingest Module the VLD

• 2007 LAC began to acquire e-publications on legal
  deposit
• 2007 2008 Virtual Loading Dock ingest
  mechanisms developed for FTP in (push) and Web
  form upload from publishers
• Worked on ingest mechanism for government
  e-records
• Future ingest mechanisms FTP out (pull) OAI
  harvesting, web harvesting, digitization products
  manual download

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Future TDR Modules

• TDR modules yet to be developed
• Archival storage
• Data management
• Access
• VLD currently a dark archive, i.e. no access
  yet
• Until access module developed ETDs will be
  accessible on another server

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ETDs and the TDR

• ETDs slated for eventual inclusion in TDR
• Will guarantee digital preservation
• FTP in will be developed for ingest of ETDs
  from ProQuest (1st quarter 2009?)
• OAI ingest mechanism will be developed next
  fiscal year

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E-theses Project

• 2002 2005 initial development of Portal and
  e-acquisitions program
• By 2007 work on e-theses system required in order
  to meet long-term goal of acquiring only ETDs
  from universities

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E-theses Project

• Project split into phases to spread out resource
  requirements
• Phase 1 took place October 2007 May 2008
• Compatibility of e-theses system with TDR not
  taken into account in initial planning
• Resulted in phase 1 slow downs

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Scope and Results for Phase 1

• Phase 1 Scope/Results
• Redesign of e-theses system according to
  standards and for compatibility with TDR
• Redesign of OAI server
• Development of capacity to ingest ETDs monthly
  from ProQuest (on hold pending availability of
  VLD)

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Phase 2

• Not yet scheduled resources remain to be
  identified
• Includes development of capacity to ingest
  complex ETDs
• LAC is looking at OAI-ORE data model
• Original scope included addition of full-text
  indexing and OCR to ETDs this will now be done
  by the TDR

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Conclusion

• Development of TDR will take several years
• Will enable LAC to guarantee digital preservation
  and to provide better access to digital material
  through full-text indexing and OCR
• LAC will monitor development of OAI-ORE data
  model as a means of ingesting complex electronic
  objects

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• Questions?

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Contact Information

• Sharon Reeves
• sharon.reeves_at_lac-bac.gc.ca
• [phone]