The DODs Document Solutions Provider

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The DODs Document Solutions Provider
Document Automation Production Service (DAPS)
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Agenda

• Who is DAPS?
• Mission
• Business Areas
• Automation Initiatives
• DAPS EDM
• Perspective
• Solution
• Benefits
• Components
• Questions/Discussion

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Who is DAPS History

• 1949 First DOD Industrial Fund Activity
• 1967 Federal Printing Procurement Program
• 1992 DPS Established DOD Mission
• 1996 DAPS Transitions to DLA
• 1996 First DOD IMPAC Card Merchant
• 1997 Sweep-Up DOD Consolidations
• 1998 First CFO Compliant Accounting System
• Implement A-76 MEO
• 2003 MID 909
• 55 Years of Achievements

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Who is DAPS? Business Profile

• Worldwide Enterprise
• Government Organization Department of Defense
• 181 Facilities (33 Overseas) / 14 Countries
• 1000 Civilian/Contract Employees
• - 2.5M - 3M Orders Annually - 68 Outsourced
• - 376M FY04 Annual Sales - 57 Classified or
  Sensitive
• Services
• Traditional Offset Printing
• On Demand Output
• On Line Services Doc Mgt and MFDs

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Mission
Move the DOD Toward Automation
Bulk Printing Warehousing
On-Demand Output
On-Line Access
Can Do ... Right Now!
Deliver Best Value to our Customers
Right Item, Right Time, Right Place, Right
Price Every Time
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DAPS Business Areas FY04 Total Revenue 375.9M

• Online Access
• Document Conversion,
• Equipment Management Desktop Solutions
• 153.4M or 41 Sales
• 85 Outsourced

• Traditional Bulk Printing
• 89.6M or 24 Sales
• 97 Outsourced

• On-Demand Output
• Electronic Output,
• Drawings Microform
• 132.9M or 35 Sales
• 28 Outsourced

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Sales By Customer FY04 375.9M Total Sales
DAPS is a Working Capital Fund Activity All
Expenses Reimbursed from Customer Funding
Documents
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DAPS Brand Message To Customers

• Document Solutions Provider Innovators
• Can Do Right Now - DAPS is Responsive
• Exist for the Convenience of Our Customers

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Surrounding the Customer
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Catalyst for Automation Hosted/Managed Initiatives
Customer Annual Support
Initiatives Scope Savings
DLA Procurement Gateway 50K Active RFQs 3M DDC
Electronic Doc Mgmt Svc 750K Pages/Mo 1.57M DOD
Specs/Standards 113K Docs 5M Electronic Doc
Access 2M Pages/Mo 5.5M Navy TM Digital
Warehouse 7.8K Orders/Mo 2.3M Navy Directives
Forms 6K Line Items 4.4M Navy Rate Training
Pubs 25K Orders/Mo 1.5M Reserve/Guard Pay
Reports 10,000 Units 2.1M Navy Access
Cards 360K in FY 01/02 NMCI Access Mail
Automation 900K Mailing Pieces 42
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A New Sales Culture ...

• Migration of DAPS portfolio of capabilities
• A provider of information management capabilities
  
• Embedded with the customer to clearly understand
  and respond to requirements
• Flexible agile to conform to customer demands
  while leading them to electronic solutions

Online Access
Traditional Bulk Printing
On-Demand Output
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Electronic DocumentManagement
DAPS EDM

• Provides the solution
• to your information issues

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• Information is growing exponentially!
• It is estimated that from prehistory through
  1999, humankind has generated 12 exabytes of
  information
• Thats 12 million trillion bytes of
  information! (10 bytes one single word) 12
  exabytes 1,200,000,000,000,000,000 words!
  Unimaginable!
• It is also estimated that another 2 exabytes is
  created each year worldwide (1) thats another
  10 exabytes in just 5 years!
• Efficient management of information,
• i.e. its storage, retrieval and retention
• is a major issue for management
• (1) Roy Williams, CALTECH, Data Powers of Ten

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• What does the traditional manager do with all
  this information and how does he get to it?
• Storage, retrieval and retention using paper,
  microfiche, floppy disks, tape, CDs, etc. used to
  be the right answer
• Still used in many instances and under some
  limited conditions they remain convenient mediums
  when requirements are very minimal
• To support these historical mediums, storage
• and retrieval of information actually evolved
• into a science for libraries, archives and file
  rooms

Stone Tablets Paper
Microfiche Floppy Disks CDs
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• Computer systems provided a better answer, but
  the use of multiple programs on multiple
  platforms to do similar tasks led to confusion,
  duplication of effort and increased costs.
• This is no longer an acceptable nor affordable
• business practice in the 21st century!
• So where does the manager go from here?

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As the quantity of information and the need to
manage that information grows, including the call
for quick and accurate retrieval, managers
realize they need help. The most logical solution
is to centralize processing and storage, provide
web-based retrieval and manage all the
information electronically.
Digital storage and exchange of data. High speed
access to critical information
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• DAPS mission is to be the expert in providing
  Information Management capabilities to the DOD.
• Through our portfolio of EDM solutions, DAPS is
  able to provide customers with a wide-range of
  options to store, manage, distribute, view,
  print, retain and dispose of their information
  electronically.
• Following a detailed Needs Assessment, DAPS will
  recommend only what a customer needs to meet
  their needs.
• Solutions are sized to meet business process
  requirements
• Departmental to Enterprise-wide solutions
• Legacy Data Migration
• Hard copy to digital
• Digital to digital

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• Easy to use web-based solutions allow access to
  information quickly, securely and accurately
• Partnering with major Government and industry
  subject matter experts permits a carefully
  considered approach and timely transition to the
  solution
• DAPS solutions are Commercial-Off-The-Shelf
• Allows pricing efficiencies
• Tailoring ensures the solution meets the
  customers needs
• Training is an integral part of the
  implementation strategy
• Technical assistance and management oversight
  throughout the life of the project
• DAPS Help Desk

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• Capabilities are offered as a service
• DAPS Offers
• System hosting
• Project Management
• Life Cycle Management
• Acquisition, installation, training
• Document/data conversion support
• Maintenance renewals/software upgrades
• Labor for deployment and ongoing support
• Solutions are tailored to your site and to your
  customers requirements

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• Benefits of deploying the DAPS EDM solution
• Solutions are ready now for your use
• Industry partnerships and contractual
  relationships are already in place
• Dramatic decrease in acquisition time
• Startup costs and time-to-production are reduced
• Accelerate service to your stakeholders and
  improve the services you render
• Provide better security, preservation and control
  of your information than you may now have
• Provide a ready, flexible and scalable system
  that can manage all of your information ... It
  can grow with you.

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• All of DAPS EDM Components are COTS
• IBM Content Manager
• Integic Corporations e.POWER
• Documentum with Captiva scanning solution
• ABBYY FineReader scanning solution
• dtSearch data retrieval software
• DAPS continues to work with additional vendors
  to establish even more quick turnaround
  solutions.

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