Office of Scientific and Technical Information

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STIP Meeting April 20-21, 2005
United States Department of Energy
The Range of OSTI Activities
Sharon M. Jordan Assistant Director

• Office of Scientific and Technical Information

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FY 2005 Overview

• OSTI Organization
• OSTIs Internal and External Roles
• Products/Services
• The STI Program

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(No Transcript)
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Budget and Staffing Over Time
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OSTI and the Office of Science

• OSTI is a component of SCs IM office (SC-33)
• SC-33 includes IT and corporate systems
• TIMP is no longer a budget line item
• Opportunities to make science and scientific
  information more visible

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Relationship with Office of Communications

• To make science more visible
• World Year of Physics
• AAAS, NSTA, other exhibits
• To support science communications
• Expertise with e-journals and searching
• Web policy and practices
• Publications and images

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STI and Other DOE Programs

• OSTI continues to work with a number of HQ
  Programs on projects specific to their needs
• EIA partnership on STI plus other docs
• EE Programs seeking STI in specific subject areas
  (e.g., geothermal)

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In Federal arena looking out for impacts to STIP

• OMB requirements
• Peer review of scientific information
• OMB issued final guidance December 17, 2004
• Follows Information Quality Act of 2002
• DOE implementation due June 2005 for 1st set
• Web content
• ICGI working groups
• Taxonomies
• Access, search, etc.

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PEER REVIEW OF GOVERNMENT SCIENCE DOCUMENTS
http//www.whitehouse.gov/omb/inforeg/infopoltech.
html

• Applies to
• "influential" scientific information -
  information the agency reasonably can determine
  will have or does have a clear and substantial
  impact on important public policies or private
  sector decisions
• "highly influential scientific assessments,"
  which could affect the public or private sector
  by more than 500 million in any one year or
  which are novel, controversial, or
  precedent-setting or are of significant interest
  to more than one agency

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International ETDE

• Portugal joined ETDE in Feb., bringing total to
  16 countries

• ETDEWEB continues to grow over 3.5 million
  records, 115,000 direct full text and many more
  with links

• Special project in 2004 close to 300,000 records
  now have DOIs in ETDEWEB

• Added the ability to download citations and make
  newer PDFs fast Web viewable

• In 2004, access to ETDE opened to many developing
  countries, supporting the G8 Energy Ministers'
  commitment to push energy technologies to
  developing world.

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International ETDE
August 2004 Secretary of State Colin Powell
issued a cable to all U.S. embassies announcing
availability of ETDE to developing countries in
support of the G8 Energy Ministers' goal to push
energy technologies to the developing world. 
"State Department officials at embassies and
consulates in the following countries are
strongly encouraged to communicate this new
access to their government counterparts in each
country as well as to research and academic
institutions/societies where appropriate . . .
The U.S. Department of Energy's Office of
Scientific and Technical Information, within the
Office of Science, fulfills U.S. obligations to
the ETDE agreement."
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International INIS

• INIS now has 113 countries and 19 international
  organizations involved
• INIS will be demonstrating new INIS database end
  of April, which enhances full-text linking
  capability

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The STI Program Through the Decades
1940s
1950s
Atomic Energy Commission Created Technical
Information Program Established Nuclear Science
Abstracts Began
Microcard/Microfiche Program Full Text
Dissemination of STI to GPO Atoms-For-Peace
Program
1960s
Computer Technology Used International Nuclear
Information System (INIS) Created
1970s
1980s
AEC abolished ERDA Established Energy Data Base
(EDB) Began ERDA Abolished DOE Established DOE O
1340.1 includes Technical Reports Technical
Information Meetings Initiated
International Energy Technology Data Exchange
(ETDE) Non-nuclear Energy Information
Shared Hierarchical Data Structure DOE STI
Orders Created
2000s
1990s
Web Information Tools Distributed
Searching Relevancy ranking Alert Services
Technology Innovations Increased STI Usage via
Web Electronic Transition Complete
Digitization of Report Literature Evolution of
the Internet Streamlined Directive STIP Strategic
Plan DOE Collaboration w/GPO Adopted Dublin Core
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Chronology of STIP, Pre-Web
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Internet Era of DOE STI
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Internet Era of DOE STI (cont.)
PrePRINT Network expanded
ScienceLab launched
July 2003
April 2004
Renamed E-print Network
NSTA National Convention
SRC launched to
Science.gov 2.0 launched
May 2004
April 2005
DOE community
Relevancy ranking introduced

• 2005 and beyond - Were not done yet!....

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Measurable Progress since last year

• Path to comprehensiveness
• Patents
• Conferences
• Efficiency improvements
• E-Link and Dublin Core integration
• Data clean up
• Harvesting

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Special Delivery to DOE

• Two weeks old, born April 11, 2005
• For DOE and DOE contractors only
• Offers features not yet seen in our public
  products

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SRC Access Policies Finely Tuned

• IP Address authenticated (DOE sites)
• Can view unclassified, unlimited categories of
  bib data and full text searches run across all
  bib data
• Registered users, logged in
• Can view ALL bib data and unclass., unlimited FT
  then request approval for other categories
• Registered users, with specific access approval
• Can view ALL bib data, all unlimited FT, and FT
  for which they have been granted specific access
  approval

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Document Access Approvals

• Defined Category-by-Category (see chart)
• Individual Documents by Individual Requestor
  (service shift)
• Scanning upon Request (free)
• Merging Data Cleanup for Documents and Records
  (sunset and release dates)

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Alert Service

• Recently added to
• Science.gov
• E-Print Network
• SRC

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• Recently upgraded to include relevancy ranking,
  author search in Web sites, and postscript to PDF
  conversion.
• Alert Service offered to patrons of ArXiv, as one
  of sources in E-Print Network.
• Now combines full-text searching of over 590,000
  e-prints and 17,200 Web sites, as well as links
  to 2,300 science societies.

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Leveraging Alert Service

• At http//arxiv.org/ is stated The Cornell
  University Library acknowledges the support of
  Sun Microsystems and U.S. Department of Energy's
  Office of Scientific and Technical Information
  (providers of the E-Print Alert Service, which
  automatically notifies users of the latest
  information posted on arXiv and other related
• http//www.osti.gov/eprints/arxivalerts.html is a
  special interface for the eprint archive patrons
  

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Focus areas for STIP

• STI Policy

• Distribution of effort
• Data consistency

• Source data (numeric data)

• Future of reference linking

• Archival/preservation

• Backfiles/digitized legacy docs

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DOE Directives Hierarchy

• Policy Philosophy or fundamental values sets
  framework states purpose other directives flow
  from policy.
• Order Objectives, requirements, and
  responsibilities.
• Notice Timely notifications of changes.
• Manual More specific requirements
• Guide Non-mandatory best practices.

DOE O 241.1A
DOE G 241.1-1A
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Making Accommodations

• In a distributed STI environment, OSTIs actions
  affect you and vice versa.
• We understand that we do not own the full text.
• Value-added service is our goal.

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Rethinking Business Rules For a Broader,
Distributed STI Program

• Many of our business rules written for reports
• Distribution of product types journal
  citations, conference papers required revisions

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DOIs The Opportunity

• CrossRef membership offers capability to assign
  DOIs to DOEs documents
• If site provides a DOI, we will retain it in
  record
• For documents in IB which have no DOI, OSTI will
  acquire one via its CrossRef subscription
• Coordination up front is our goal

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Information and Data

• Emerging issue is data as a key source
  information
• Data management issues follow similar rationale
  to STI
• Also opportunity for linking text and data

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Reference Linking

• Proof of concept To link full-text documents
  cited in the references of DOE reports in the
  Information Bridge.
• Purpose To demonstrate linking of resource
  material within a document.

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Reference Linking Proposal

• OSTI will continue to offer to prove concept
• No requirement to participate the choice is
  yours
• Sites that are offering similar service will be
  excluded

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Archival/preservation

• NARA dialog ongoing
• OSTI poised for new practice
• Proposed
• For site-hosted documents, OSTI to download and
  keep copy for backup access if needed and
  long-term preservation
• Access would remain as distributed function

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Digitizing Backfiles(Legacy Documents)

• OSTI will soon be set to add digitized full text
  to records (FT scanned or MF blowback)
• Multiple sources to be coordinated (INIS, OSTI,
  labs)
• Originating site is the final authority

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Goals Still Targeted
Software (ESMS)

• Still in the works
• Web 241.4
• Online searchable catalog

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Stats Tell a Story

• Location
• Methods
• Preferences
• Scope

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Site-Hosted vs. Submitted Full-Text
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Harvested vs. Submitted STI
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Publicly Released Categories FY2001-FY2005
Number from OpenNet, not Elink Submitted as OPN
Doc Type Technical Report
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Trends in Journal Articles Announced to OSTI
FY2001-FY2005
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Published Citations Are Gaining on Gray
Lit FY2001-FY2005
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Limited Access STI Covers Range of
Possibilities FY2001-FY2005
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Comparison of Collection Methods FY2001-FY2005
FY2005 numbers are as of March 31, 2005
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(No Transcript)
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STIP brings a lot of resources to the table
Over the next two days, how will we use those
resources to broaden STIP horizons in the coming
year?
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Speaking of progress
Farm Livin' Is the Life for Me!