ConnectND at NDSU

1
ConnectND at NDSU

• Weekly Information Session
• Finance
• Gary Wawers, Controller
• 12-17-04

2
Today

• PeopleSoft System Access
• End-User Training Dates
• Legacy Cutoff Dates
• Whats Left on Legacy/CICS
• Interdepartment Expense Redistributions
• Awesome Inspirational message
• Demo

3
PeopleSoft System Access

• Userid and password for PeopleSoft Finance -
  Send to users via email possibly morning of
  January 5 DONT DELETE
• Accounting will sent a notice to users about what
  email will look like.

4
End-User Training Dates

• Century Theater
• Dec 20, 2004, 100 pm to 430 pm
• Dec 21, 2004, 100 pm to 430 pm
• Following weeks to be announced
• Ehly Hall, Room 119 hands-on training on your
  actual transactions
• Weekday afternoons, beginning Jan 5, 2005,
  until no longer needed
• Other
• Web Ex Demos, Navigational tutorials, training
  manuals, weekly info sessions

5
Legacy Cutoff Dates

• Were Frozen !
• No new fund numbers or changes to funds
• December 17 - Today
• Deadline for RFPS, Travel vouchers, IDBs, JEs,
  to be in Accounting Office
• Paper Forms after deadline new forms
• December 22
• Last day to use AP82 for on-line vendor payments
• December 28
• Month-end reports available in PageCenter

6
Whats left on Legacy/CICS Jan June 2005?

• CICS On-line screens PageCenter reports still
  available for viewing past information
• Business Office will continue to use Legacy/CICS
  for receipting, accounts receivable, tuition
  fee billing, financial aid disbursement
  transactions
• No change in Receipt Accounts Receivable
  procedures (i.e., old funds, depts, etc.)
• Conversion of transactions from Legacy to
  PeopleSoft

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Whats on Legacy/CICS Jan June 2005?

• Stores Inventory, Job Billing
• Facilities Management
• Motor Pool, Repair Jobs, Central Stores, etc.
• User departments still may use JB40 to
  redistribute expenses
• Replaced by FAMIS system in July 2005
• Phone Billing plan to convert to spreadsheet
  billing in January 2005
• Other departments using Stores Inventory, Job
  Billing to convert to spreadsheet system around
  March or April 2005
• Dining Services
• Document Publishing
• Mailroom

8
Interdepartment Expense Redistributions

• SpreadsheetTemplate.xls available to redistribute
  interdepartmentally billed expenses, or
  Procurement Card expenses
• Complete Spreadsheet and email to Accounting
  Office.

9
Fund Mapping

• Final Fund Mapping is Available
• Print your departments funds save
• Note the PeopleSoft Ledger Group for your
  departments funds
• After Go-Live, use PeopleSofts Budget Overview
  Inquiry to find your departments new PeopleSoft
  funds/projects and compare budgets to the legacy
  system

10
Awesome Inspirational message

• WE CAN WORK TOGETHER AND GET IT DONE!

11
Time for a Demo?

• Pay an vendor invoice?
• Check on your PeopleSoft funds or projects?

12
Merry Christmas