Managing Information Resources

1
Managing Information Resources

• No longer managing databases
• Much more information (good thing)
• Intranet
• Internet
• Information resources need to be managed
  (strategic)
• Data
• Information
• Knowledge

2
Four Types of Information
3
Internal Record Based (point 1)

• Companies need to get internal data under control
  (company data sharing)
• Dirty Data
• Different databases/names/time frames
• Any data that does not match
• DBMS Database management systems
• 1960s
• Database Administration
• Data Administration
• Manage all computerized data resources
• 1970s

4
Biggest Problem for IRB

• Inconsistent Data Definitions!
• Incompatible data definitions
• Application to application
• Dept. to dept/ site to site / division to divison
• Use data from existing files add new data
• The same data in different files with different
  names
• Same name for different data
• Different update cycles
• Makes data administration much more difficult

5
Data Models (point 2)

• Data models
• Part of Internal Record Based information
• Four data Models
• Hierarchical Model each element is subordinate to
  another
• Network Model can have more than one parent
• Relational Model is most popular today
• Objective Model id Newest
• New Data Models are needed!!
• Some applications need better data models
• Size
• Calculations
• Search technologies
• Data mining

6
Internal Document-Based Information

• Management
• Traditionally rested with the VP of
  administration
• Oversees document management (not data records)
• Issue facing CIOs
• Increasingly documentation is becoming electronic
• New documents that could be electronic
• voice messages, letters, notes, blue prints
• Paper and Electronic documents will continue to
  soar form just over 2 trillion in 1998 to 20
  trillion by 2005
• The present of printed documents will be reduced
  form 90 to 40

7
External Record Based Information

• Generally been end users, not IS dept.
• Need for coordination of services
• Growing in popularity
• Data can come form many places
• Other businesses
• Marketing firms
• Credit card companies
• Profile companies/ Government

8
External Document Based Information

• Hard to manage
• Responsibility of corporate librarians
• Electronic documents are growing
• Popular Dow Jones News
• Need for some IS leadership and Guide lines

9
What IS Managers Need to Think About! Future
Planning (point 3)

• New information/data/knowledge management needs!
• Document Based
• New frontier for IS
• Growing very fast / electric documents will pass
  paper in 05
• External Record Based
• Previously not Internal IS problem
• Increasing in popularity and value on content
• External Document Based
• Hard to manage
• Growing/ with need for IS help

10
My CLJ

• Motorola new security processors
• More bandwidth
• Calculate encryption algorithms
• Operational speed increased
• Wireless compatibilities increased

11
Critical Thinking Questions

• A single worldwide file system (Page 222)
• Will this happen, and what areas will we see this
  first?
• How will we access these new file systems?
  (Connection / tool)
• Will security become a problem for worldwide
  databases?
• How will business change with a worldwide file
  system?
• What about a database rules and standards?