ASSOCIATED STUDENTS, INC.

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• ASSOCIATED STUDENTS, INC.
• ASI Government Office
• 3rd Floor of University Union
• DOC Funding
• www.asi.csus.edu
• Terry Martin
• ASI Vice President of Finance
• ASI VP Finance_at_csus.edu

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• DOC

The purpose of ASI Grant funding is to support
our students in their endeavors to increase the
quality of campus life and learning. - ASI DOC
Funding Rules
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• DOC
• DOC funding eligibility to recognized
  Clubs/Organizations is 1,500 per school year.
• If two or more recognized Clubs/Organizations
  apply together for an event, they may be eligible
  for up to 3,500.
• If a recognized student organization volunteers
  for and participates in five nights at Safe Rides
  or performs 90 hours of ASI Community Service,
  they are eligible to receive an extra 500 in DOC
  funding.
• See DOC Operating Rules on ASI website for more
  details! ltwww.asi.csus.edugt

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• The following requests will NOT be funded
• Payments to Club Advisors or Club Members
• Resubmission of a partially funded line item for
  further funding.
• Event took place prior to DOC funding being
  awarded.
• Scholarships
• Alcohol
• Graduation paraphernalia or graduation related
  expenses.
• Events related to membership induction functions.

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• Dollars For Organizations and Clubs
• DOC Grants

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• DOC GRANTS
• Requirements for eligibility
• Attend the Nuts and Bolts workshop once a year,
  prior to funding
• MUST be a recognized club/organization by Student
  Activities
• Application packet MUST be turned in by 5pm
• Application MUST be filed electronically on
  Orgsync
• An informed club member MUST attend the DOC
  Meeting

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• Doc Grants Guidelines for Funding
• Each request for DOC funding must exhibit one of
  the following purposes
• Student organization activity or event that
  promotes Sac State campus life and/or student
  learning outside the classroom the event must be
  open to all Sac State students
• Provides organized, structured and meaningful
  leadership training or development for specified
  groups of Sac State students
• Provides for enhancement or application of
  classroom curriculum
• Promotes student service and involvement in the
  community
• Strengthens student organizations identities,
  recruitment and involvement in the campus

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DOC ApplicationFill out on Orgsync!www.orgsync.c
om
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• DOC APPLICATION CHECKLIST
• CHECKLIST
• Read ASI DOC operating rules.
• Request your clubs Faculty advisor to send a
  letter of support from their saclink account to
  asidocgrant_at_csus.edu by 5pm on the deadline date.
• make sure the event happens after the meeting
  date. DOc is a proactive source of funding and
  will not reimburse for an event that has already
  happened.
• Visit the asi website www.asi.csus.edu/government
  and click on the finance and budget tab for
  student instructions.
• Fill out DOc application on orgsync completely
• Meet the 5pm deadline for turning in your
  application on orgsync
• Have a well-informed club representative attend
  the doc meeting (Monday at 3pm).
•  

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• Claiming your DOC Funding

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• For funding results
• contact the ASI Government office
• by email at asi_at_csus.edu
• or
• by phone at [phone].

It is the students responsibility to inquire
about funding results.
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PROCESSING YOUR CLUBS DOC FUNDING

• Attend the doc meeting Monday at 3pm
• tuesday, after the meeting, call [phone]
  or email tyk_at_csus.edu to confirm the amount
  allocated/funded to your club
• once funded, start purchasing items needed for
  the event
• For air travel Before you fly fill out a Travel
  Waiver Form and turn in the original form to ASI
  Government Office on the 3rd floor of the
  University Union.
• all invoices and receipts must be original.
• Invocies must be itemized (list what was ordered)
• Receipts must be itemized (list what was ordered)
  and show how it was paid.Be sure to keep both
  receipts given by a resturant one usualy is
  itemized and the other shows who paid and how
  much. if you paid with a credit card and the last
  4 digets do not appear on the receipt,
• we will need a bank statement to prove the
  receipt was paid.
• the bank statement must have your name printed on
  it and must show the transaction is posted not
  pending.

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PROCESSING YOUR CLUBS DOC FUNDING (CONTD.)

• For a conference turn in a name badge with your
  receipts or minutes from the conference or a copy
  of the sign in sheet prior to entering the
  conference or pictures of your members at the
  event
• for entertainment turn in the completed and
  original Memorandum of AGREEMENT (MOA) and w-9
  form.
• for promotional items bring a copy of the
  completed project with the receipts.
• If you had a banner made we will accept a
  picture of the completed banner.
• to get reimbursed Promotional items must have
  the ASi logo on it or state funded by Associated
  Students, inc. or funded by Asi.
• For air travel turn in boarding passes as proof
  of flight with your receipts.
• for driving Travel turn in a map quest with
  receipts.
• after your clubs event come to the asi
  government office on the 3rd floor of the
  university union to fill out a doc check request
  form. bring your envelope of receipts and have
  the credit card with you and/or the supporting
  bank statement.
• If YOU DECIDE to use a vendor outside the state
  of california to purchase goods and tax is not
  applied to your charges, the CA sales tax will
  still be charged.
• a Specific Line Item Request

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• CLAIMING YOUR DOC MONEY
• DOC operates on a reimbursement process
• To Claim your funding you MUST
• Submit an itemized receipt or invoice to the ASI
  Government Office
• Fill out a check request
• Have President or Contact Person sign check
  request in order to release funds
• Check will be made payable to the person who
  incurred the expense. SEE FUNDING RULES ON ASI
  WEBSITE FOR MORE DETAILS!

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Invoices/Receipts must
3). Be itemized, stating what has been purchased.
1). Be originals. No faxes or photocopies will
be accepted.
4).Reimbursement for Credit Card purchases
requires confirmation of card ownership.
2). Be Official. Have name, address, and phone
number of vendor on them.
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• The following will NOT be accepted for
  reimbursements
• Requests for items other than those listed on the
  funding request
• Purchase of ALCOHOL
• Bank Statements
• Non-itemized Credit Card Receipts

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• The ASI Business office checks 100 of all
  receipts to ensure student money is being used
  properly.
• Check preparation will require a minimum of 5-7
  business days.

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• BEFORE APPLYING FOR A DOC GRANT

Read ALL of the on-line materials! (DOC Funding
Rules, Guidelines Operating Rules) It will
save you trips to the ASI Government Office that
could have been easily prevented.
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• Additional Funding Sources
• ASI www.asi.csus.edu
• Project Act. Grant - www.foundation.csus.edu/contr
  acts
• SAD - www.csus.edu/acaf/sadp.htm
• ARA - www.csus.edu/acaf/stf.htm
• (Applying to several sources will increase the
  likelihood of your request being fully funded.)

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DOC Meetings _at_ 300 PM Mondays

• DOC Deadline DOC Meeting
• Due by 500 PM
• 9/7 9/14
• 9/21 9/28
• 10/5 10/12
• 10/19 10/26
• 11/2 11/9
• 11/16 11/23
• 11/30 12/07
• Last day to claim funding is February 1, 2010
• Dont wait until the last minute!!!

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Questions?

• Contact Terry Martin
• Email ASIVPFinance_at_csus.edu
• Phone [phone]