MIDDLE SCHOOL SITE TESTING COORDINATOR TRAINING AIMS DPA

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MIDDLE SCHOOL SITE TESTING COORDINATOR
TRAININGAIMS DPA

• SPRING 2005

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What is new for 2005?

• New Testing Contractor CTB/McGraw-Hill
• AIMS DPA Aligned to the new Articulated Reading
  and Mathematics Standards
• AIMS DPA, a standards based assessment with
  embedded TerraNova norm referenced items in the
  Reading and Math
• AIMS Reading and Math are longer this year to
  allow reporting of results down to concept level
• New packaging procedures
• New Test Schedule tests must be administered
  over 4 days
• New Testing Accommodations

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New TestsAIMS DPA - Reading
15TerraNova/AIMSReadingItems
30TerraNovaReading/LanguageArts Items
39AIMSReadingItems
Aligned Addresses one PO per item
Do Not All Align
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New TestsAIMS DPA - Mathematics
15TerraNova/AIMSItems
10TerraNovaItems
51-57AIMSItems
Aligned Addresses one PO per item
Do Not All Align
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AIMS DPA

• Testing Window is April 11 - 14
• Mandatory that this schedule be followed
• Monday, April 11 Writing (Must be done on
  this date only)
• One testing session of two hours
• Tuesday, April 12 Reading and/or Math
• Two sessions of 45 minutes each
• Wednesday, April 13 Reading and/or Math
• Two sessions of 45 minutes each
• Thursday, April 14 Reading and/or Math
• Two sessions of 45 minutes each
• Make-up testing window is April 11 - 22

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How To Schedule the AIMS DPA Reading/Math

• Reading has 3 sessions of 45 minutes each
• Math has 3 sessions of 45 minutes each
• Schedule two testing sessions on each of the
  three remaining testing days any combination of
  Reading and Math sessions is fine
• The content tested on each day may vary as long
  as all students within the same grade within the
  same school are testing on the same content
• This applies to Reading and Math ONLY

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Timing of AIMS DPA

• All AIMS DPA tests are untimed. The times given
• represent the estimated time necessary for
  the vast
• majority of students to complete the test
• For students who are not finished in the allotted
  time, arrangements must be made to allow them to
  finish the test
• No AIMS DPA testing session may carry over to
• the next school day.

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When Will Materials Arrive and What Will be
Included?

• AIMS DPA materials will arrive at sites April 5
  and 6
• Included in your shipment
• Accountability and Research Inventory Sheet
• Materials Inventory from CTB/McGraw-Hill
• DPA Reading/Writing/Mathematics test booklets
  Forms A P
• DPA Reading/Writing/Mathematics Answer Documents
• Barcode Labels (one master, one label for test,
  one extra)
• and barcode instructions
• DPA Test Administrators Manual/Directions
• A R Return Box Labels

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Inventorying Materials

• Do not wait to inventory materials at the last
  minute. Open boxes and check materials
  immediately upon receipt
• Verify that materials received compare to the
  inventory list
• Report any discrepancies to Bert at 617-8187
• Save all original boxes for returning your
  documents

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AIMS DPA Test Security

• There is a greater emphasis on test security this
  year
• Test materials must be kept in locked storage
  when not in use
• Test must be administered exactly as stated in
  the Administration Directions
• Do not reproduce any test materials, (except
  manuals posted to the ADE website)

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More On Test Security

• State Board Rule R7-2-310 B, C, and D concern
  test security
• Violations of test security are a serious matter
  that could result in disciplinary actions
  including revoking of certification and
  withholding of school funds
• All school/district personnel who have access to
  the AIMS DPA materials must sign a Test Security
  Agreement prior to test administration (See Test
  Administration Directions or
• Test Coordinators Manual)
• Return only the building administrators signed
  agreements with testing materials (will be filed
  at testing warehouse)
• Principals will maintain signed agreements of
  building staff

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AIMS DPA Test Security

• Do not disclose any actual test items
• Do not provide answers to students
• Do not change a students answer
• Do not allow students to share information during
  testing
• Do not preview or postview, read, study, examine
  the actual test
• Do not review, read, study, examine any students
  answers (including drafts)

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Test Preparation

• Test Setting
• Make arrangements for testing rooms that provide
  adequate lighting and ventilation and will be
  free from distractions and noise
• All visual aids that may assist a student on the
  test must be removed or covered up
• Ex. Word walls, multiplication tables, rules of
  punctuation, and
• formulas
• Have an adequate supply of pencils, dictionaries
  and thesauri
• for writing portion of AIMS DPA only

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More On Test Preparation

• Student Demographic Information for AIMS DPA
• Students hand write their names on the front of
  the book
• Test form must be coded on back of answer
  document
• Student Barcode Labels for AIMS DPA are to be
  placed on the front of the student answer
  document. DO NOT use the Master Label on the
  answer document
• Barcode Labels contain all required information
  except for information regarding accommodations
• Box 11 is to be filled out for all students, with
  or without a barcode label, who receive standard
  or non-standard accommodations or use a large
  print or Braille version of the test.
• All students, with or without a bar code label
  who receive non-standard accommodations must have
  an appropriate J code marked in the Other
  Information Data Grid.
• If student does NOT have a barcode label, all
  demographic data on the back of answer document
  must be hand bubbled. Instructions are in the
  Test Administration Directions

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More on Barcode Labels for AIMS DPA

• If a label is placed incorrectly or damaged, then
  an entire new answer document needs to be used
  and demographic information bubbled in by hand
• New An answer document can not have both a
  barcode label and handwritten Name, DOB, Matric
  or SAIS it is one or the other
• Important Note
• All unused barcode labels are to be returned

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Precautions for Answer Documents

• No. 2 pencil must be used
• Do not try to remove labels, if there is a
  problem with the label use a new answer document
  and hand fill in student demographics
• Be sure test form is recorded on back of answer
  document for AIMS DPA
• Do not use correction fluid anywhere
• Do not allow students to use extra paper to
  answer extended-response questions
• Only answers written in allotted space will be
  scored
• Do not use pen, crayon, markers, or colored
  pencils on any part
• Do not attach sticky notes
• Do not attach paper clips, tape, staples or glue
• Do not photocopy an answer document
• Use of scratch paper prohibited on AIMS DPA

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During Testing

• Monitor that Test Administrators and Proctors are
  actively
• proctoring and watching for student misconduct
  and cheating
• Use of calculators or other electronic devices
• Use of scratch paper for AIMS DPA
• Use of inappropriate reference materials
• Working on incorrect session or test
• Disruptive behavior

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Reportable Testing Incidents

• Problems with testing materials (Call Bert,
  617-8187)
• - Defective test books or answer documents
• - Lost or missing test materials, etc.
• Misconduct by students (Call Cindy, 225-5418)
• - Cheating
• - Stealing test materials, etc.
• Misconduct by faculty (Call Cindy, 225-5418)
• - Reviewing the test
• - Giving hints/answers to students, etc.

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Special Education

• There are NO out-of-levels this year
• Types of Accommodations
• - Standard Accommodations
• - Non-Standard Accommodations

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Standard Accommodations

• Standard Accommodations are provisions made in
  how a
• student accesses and demonstrates learning.
  These do not
• substantially change the instructional level, the
  content, or the
• performance criteria of the test. Scores are
  still comparable to
• other scores
• Ex. - Specific spot to test
• - Small group
• - One on one
• - Pencil grip
• - Color overlay

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Non-Standard Accommodations

• Non-Standard accommodations reflect changes in
  the test administration that affect
  standardization and, thus, the comparability of
  scores, and may also involve substantial changes
  in what a student is expected to learn and to
  demonstrate
• Ex. - Calculator on Math
• - Read the reading portions of AIMS
• - Grammar check and spell check are on
• Non-Standard accommodations can only be used if
  it is on the IEP and it is part of the classroom
  instruction
• Specific concerns with Special Education Students
  are to be addressed first with the Special
  Education teacher at your site, or a Special
  Education Project Specialist, or the Exceptional
  Education Department
• Testing Coordinators and Special Education
  teachers need to coordinate their efforts the
  testing coordinator is not solely responsible for
  accommodating Special Education students

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Who Can Receive Accommodations?

• Students eligible for testing accommodations
• Special Education Students
• Students with 504 Plan
• English Learners
• All students eligible for testing accommodations
  may
• receive standard accommodations, but only Special
  Education
• students who receive non-standard accommodations
  as part of
• their classroom instruction may receive
  non-standard
• accommodations for testing

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Special Education Accommodations

• Special Education students may be eligible to
  test on an Alternate Assessment AIMS-A or ASAT
• For more information on alternate assessments
  and/or testing
• accommodations refer to the the ADE website
  www.ade.az.gov
• Or
• TUSD Exceptional Education Department assessment
  website http//edweb.tusd.k12.az.us/exced/assessm
  ent.htm
• The Accommodations box on the back of the student
  answer document must be completed for ALL
  students who receive standard or non-standard
  accommodations or who test with a large print or
  Braille version of the AIMS or TerraNova test

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English Learners

• Students identified as Limited English Proficient
  (LEP) or who have been identified as Fluent
  English Proficient (FEP) for two or fewer years
  are eligible for certain standard accommodations
• as needed
• To access ELL information go to
  http//tusdstats.tusd.k12.az.us/
• Accommodations for English Learners include
• - Use of a published translation dictionary
  throughout the test
• - Provide exact oral translation of test
  directions
• into students native language (no written
  translations allowed)
• - Simplify language in directions in English
  only

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Coding for Testing Accommodations

• J codes must be completed in the Other
  Information grid on the inside front cover of the
  answer document for ALL students who receive
  non-standard accommodations
• J column codes are in the Test Administration
  Directions and on slide 26

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More on J Code

• 1 Non-standard accommodation in reading
• 2 Non-standard accommodation in mathematics
• 3 Non-standard accommodation in writing
• 4 Non-standard accommodation in reading
  mathematics
• 5 Non-standard accommodation in reading
  writing
• 6 Non-standard accommodation in writing
  mathematics
• 7 Non-standard accommodation in reading,
  writing,
• mathematics
• 8 Home schooled student tested at your school
• For home schooled students, also mark
  Box 6 on the
• backside of the answer document

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Other Information (Column J) - Inside cover of
answer document
Only J needs to be filled in with a 1 - 8
Refer to Administrators Manual for codes
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When to Transcribe

• If student uses a word processor, tape recorder,
  scribe, Braille test book, Braillewriter, or a
  Large Print test book, students response MUST
  BE TRANSCRIBED into an answer document for
  scoring purposes
• When transcribing, use exact words
• Applies to all tests

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Organizing Scorables After Testing

• Handling Answer Documents For All Tests
• Make sure barcodes are affixed correctly, are not
  damaged, and there are no extraneous marks
• Separate used (scorable) answer documents from
  other non-scorable materials
• Check to make all transcribing has been done when
  necessary
• Check answer documents and test books to ensure
  that loose sheets of paper, paper clips, or
  sticky notes have not been left inside, and that
  answer documents have not been left inside test
  booklets
• Answer documents should be arranged face up in
  grade-level stacks
• Separate stacks with colored sheets
• Place stacks of answer documents in original
  boxes and affix colored Scorable label

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Organizing Non-Scorables After Testing

• Handling All other Testing Materials For All
  Tests
• Organize the non-scorables (includes unused or
  flawed answer documents) by document type
• Make sure to count the number of each type and
  document on the inventory sheet
• New this year Return all unused barcode labels.
  They do not need to be counted
• Place non-scorables together by document type in
  original boxes and affix Non-Scorable label

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Return of Test Materials

• New this year - all testing materials must be
  returned at the same time to the testing
  warehouse
• Please have your custodians help you with these
  and we will help unload at the warehouse
• Please call Bert at 617-8187 to sign-up for a
  return time.

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HOT OFF THE PRESS

• IDEAL
• Integrated Data to Enhance Arizona's
  Learning
• IDEAL is a single location on the internet
  for all Arizona stakeholders to access an
  information system of educational data, resources
  and services to increase student learning.
• The Direction
• Upcoming Resources and Information
• AIMS Sample Tests - Multiple Grade Levels
• Here is the link to access the above
  http//www.ideal.ade.az.gov/
• You will need to login as a guest or you can
  create your own account.

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Useful Websites

• This presentation can be found at the TUSDStats
  website http//tusdstats.tusd.k12.az.us/ , then
  click on Resources link
• To access information about ELLs
  https//tusdstats.tusd.k12.az.us/planning/biled/bi
  led_front.asp
• or go to TUSDStats homepage and click on
  Language Assessment which is under Special
  Programs
• To access AIMS Practice Tests http//www.ade.az.g
  ov/standards/aims/
• http//www.ideal.ade.az.gov/

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Phew--- We Made it!
Thanks so much for your participation today and
taking so much of your valuable time to help your
site with testing! We at A R know what a
commitment of time being a coordinator is. There
is no just reward.