Exercise Name

1
Exercise Name

• Mid-Term Planning Conference
• Date

2
Welcome Introductions
3
Agenda

• Welcome and Introductions
• IPC Review
• Exercise Objectives
• Exercise Design
• Exercise Scenario
• Exercise Documentation
• Exercise Evaluation
• Functional Areas
• Evaluators
• Exercise Evaluation Guides
• Venue Site and Logistics
• Exercise Participants
• Exercise Timelines
• Review / Action Items
• Questions

4
Points of Contact

• Lead Exercise Planner
• Contact Info
• Sponsor Agency Exercise Manager
• Contact Info

5
Todays Tasks

• Confirm Exercise Goals and Objectives
• Discuss Exercise Scenario
• Confirm Exercise Planning Committee and Exercise
  Participants
• Identify Evaluation Committee and Requirements
• Review Draft Exercise Documents
• Exercise Schedule and Logistics

6
Initial Planning Conference (IPC) Review
7
Initial Planning Conference (IPC) Review

• IPC Minutes
• Design Objectives
• Scenario
• Participating Agencies
• Action Items
• Exercise Dates

8
Important Exercise Dates

• Date
• Final Planning Conference (FPC)
• Date (Tentative)
• Tabletop Exercise (TTX)

9
Exercise Objectives
10
Sample Exercise Objectives
NOTE The following are SAMPLE exercise
objectives only. Objectives should be
specifically catered to meet the needs and goals
of your exercise

• Test Communications within Jurisdiction
• Exercise local Community Emergency Management
  Plans
• Evaluate the ability of local health officers to
  support each other simultaneously during a
  bio-terrorism event
• Evaluate Jurisdictions ability to respond to a
  bio-terrorism event

11

• Exercise Design

12
Scenario

• Will the scenario accomplish the objectives for
  this exercise?
• Does the scenario support program requirements
  program requirements?
• What are the fundamental elements of the
  scenario?
• Date / Location / Time / Weather
• Threat / Hazard / Agent / Casualty Count

13
Scenario

• What are the assumptions / artificialities of the
  scenario?
• Will we play real world weather conditions?
• Will we use an artificial exercise date?
• Will we operate on compressed time or real time?
• Will we replicate real world or artificial
  distances
• in the interest of time?
• Which agencies should participate notionally?

14
Documentation

• Applicable SOPs and EOPs
• Exercise Plan (EXPLAN)
• Controller/Evaluator Handbook
• After Action Report (AAR)

15
Exercise Evaluation
16
Exercise Evaluation

• Review Evaluation Approach
• Functional Areas
• Exercise Evaluation Guides (EEGs)
• Evaluators
• Who will serve as evaluators?
• When will evaluator training be conducted?

17
Venue SiteandLogistics
18
Venue Site Logistics

• What are the remaining logistical requirements?
• Communication needs
• Establish exercise venue
• Identify participants and determine total numbers
• Determine multi-media utilization

19
Exercise Participants
20
Exercise Participants

• Who needs to participate in order to accomplish
  scenario objectives?
• EOCs, PIOs, RRTs, LE, Hospitals, EMS/First
  Responders, Media, etc.
• How do we foster participation?
• How many participants can be included?
• How many observers should we expect?

21
Exercise Timeline
Insert Exercise Timelines and Schedules
22
Review
23
Review / Action Items

• Create and Distribute MPC Minutes.
• Adapt Draft Scenario based on exercise planning
  team comments.
• Refine exercise objectives, assumptions and
  constraints.
• Finalize Exercise Plan for review by FPC.
• Incorporate exercise planning team observations
  and suggestions for improvement.

24
Questions