SibleyOcheyedan CSD

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Sibley-Ocheyedan CSD

• Informational Meeting
• Ocheyedan Elementary School
• December 1, 2008

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Why are we here?

• Share information regarding
• 1) School District Budget
• 2) Ocheyedan Elementary
• Create two-way communication by
• 1) Listeningto each other

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Ground Rules

• Put cell phone on silent/vibrate
• Listen for understanding
• Limit sidebars
• Seek opportunity to be involved
• Avoid negative parking lots

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BUDGETARY INFORMATION

• Enrollment drives school budgets
• Approximately 5400 state aid per student
• 08-09 decline of 45 students (where did they go?)
  a loss of approximately 240,000 in our
  budget
• Like other businesses, we have 2 ways to
• balance our budget
• 1) increase revenue (enroll more kids, raise
  taxes)
• 2) decrease costs (cut people programs)

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ADDITIONAL BUDGETARY INFORMATION

• Increased costs over last few years have depleted
  cash reserve we are already working to improve
  (solvency ratio)
• Increased Costs
• 6.5 additional staff (administrator, special
  education, English language learners,
• ms counselor, classroom teachers)
• Salary increases to become competitive
• Infusion of new classroom materials (dent, but)
• Transportation (Ex. 07-08 estimate up 25,000)
• Utilities (Ex. LP Gas at Ocheyedan up 34)

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Steps taken to deal with increased costs

• Raised taxes this year for the first time in 4
  years
• (our goal is to reduce and, then, maintain
  taxes)
• Energy Project (long-term savings 90,000/year)
• Reissued bonds at a lower interest rate (80,000
  over the life of the bonds)
• Reducing staff
• Hiring less expensive staff (retirement benefits)
• Requested additional state funding
• Purchased breakdown insurance
• Eliminated a bus route

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ENROLLMENT DECLINE
Other things to consider

• 08-09 12TH GRADE-09-10 K20-30 less
• 08-09 10TH GRADE-11-12 K10-20 less
• 5 YEAR PROJECTION BY DE 50 less
• (which tends to agree with current 12th and 10th
  grade enrollments and trend of kindergarten may
  not count loss in the middle)

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FINANCIAL CRISIS

• WHERE IN THE WORLD IS THIS NOT AFFECTING OUR
  PERSONAL OR PROFESSIONAL LIVES?
• STATE OF IOWA BUDGET DETERMINESNATURAL
  DISASTERS, SLOWER GROWTH THAN EXPECTED,
  ALLOWABLE GROWTH, ACROSS THE BOARD CUTS,
  CONTINUING COMMITMENT TO CATEGORICAL FUNDING,
  ETC.

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NO CHILD LEFT BEHIND

• Accountability requires
• increased collaboration supervision
• maximized educational time
• minimized transitions for students

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FUTURE OF EDUCATION

• LEARNING TO CHANGE

not a place
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Ocheyedan Elementary

• Barker Guidelines
• Financial Costs
• Potential Boiler Repair (90,000)
• Duplication of Resources (Ex. 25,000 tech)
• Alternative Uses for Building (conversation
  stage)

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Barker Guidelines

• 1. Timeline should be established in advance for
  the carrying out of procedures involved in making
  an important decision. All aspects of such a
  timeline would naturally focus upon the
  anticipated date that the Board of Directors
  would make its final decision in the matter.
• Discussion at October, 2008 Board Meeting
• Discussion at November, 2008 Board Meeting
• Public input gathered at evening meetings in
  December and February
• Discussion at December, January, February
  March Board Meetings
• Final Decision made by April 20, 2009 (_at_
  regular Board Meeting)
• 2. All segments of the community in the school
  district should be informed that a particular
  important decision is under consideration by the
  Board of Directors.
• Board Minutes in Newspapers
• Newspaper article about informational meeting
  in Ocheyedan
• Continued use of Website specifically Mr.
  Herzbergs Blog

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Barker Guidelines

• 3. The public should be involved in providing
  sufficient input into the study and planning
  involved in important decision making.
• Invited to each months board meeting.
• Committee formed for more in-depth study of
  information.
• Special invitation to two public meetings this
  winter.
• 4. Sufficient research, study and planning
  should be carried out by the board and groups and
  individuals selected by the board. Such things
  as student enrollment statistics, transportation
  costs, financial gains and losses, program
  offerings, plant facilities, and staff assignment
  need to be considered.
• Some information has been gathered and
  delivered.
• Committee set up to investigate.

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Barker Guidelines

• 5. There should be an open and frank public
  discussion of the facts and issues involved.
• All meetings are public.
• Media invited to open, public meetings.
• 6. A proper record should be made of all the
  steps taken in the making of the decision.
• Board Minutes are recorded.
• Media invited to open, public meetings.
• 7. The final decision must be made in an open,
  public meeting and a record be made thereof.
• April 20, 2009 Board Meeting
• Minutes recorded.

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OCHEYEDAN ELEMENTARY COSTS

• 43,000 UTILITIES 30
• 29,000 FOOD SERVICE 20
• 24,000 SECRETARIAL 17
• 11,000 TRANSPORTATION (DAY) 8
• 10,000 CUSTODIAL 7
• 10,000 TRAVEL TIME (DAY) 7
• 9,000 TRANSPORTATION (BUS) 6
• 7,000 OTHER MISC. 5
• 143,000 TOTAL

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OCHEYEDAN ELEMENTARY COSTS

• 43,000 UTILITIES 30
• 2 year average
• may have to expend approximately 16,000 if
  continuing to
• heat building
• 143,000 TOTAL

LP Gas 32,729 (last 2 yr average)
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OCHEYEDAN ELEMENTARY COSTS

• 29,000 FOOD SERVICE 20
• Salary 19,357
• FICA 1,481
• IPERS 1,230
• Health Ins 7,440
• Total 29,508
• 143,000 TOTAL

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OCHEYEDAN ELEMENTARY COSTS

• 24,000 SECRETARIAL 17
• Salary 20,085
• FICA 1,537
• IPERS 1,275
• Health Ins 1,500
• Total 24,397
• 143,000 TOTAL

Franklin Elementary Secretary 32,922 - 24,397
8,525 (potential savings)
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OCHEYEDAN ELEMENTARY COSTS

• 11,000 TRANSPORTATION (DAY) 8
• Sept/Oct Miles on School Vehicles (no buses)
  during the day
• 4804 miles x .505 /mile (2008 IRS Standard
  Rate)
• 2462.02 divided by 2 months
• 1213.01 per month x 9 months
• 10,917.09 per year
• 143,000 TOTAL

administrators, teachers, tech support,
pre-school, etc.
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OCHEYEDAN ELEMENTARY COSTS

• 10,000 CUSTODIAL 7
• Salary 6,622
• FICA 507
• IPERS 421
• Health Ins
• Total 7,550 (other 2500 Mr. Grave, summer
  help)
• 143,000 TOTAL

9 hrs Dick Grave
3 hrs Dick Grave
3 hrs
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OCHEYEDAN ELEMENTARY COSTS

• 10,000 TRAVEL TIME (DAY) 7
• 4804 miles x 1.5 minutes per mile
• 7206 divided by 60 minutes in an hour
• 120.1 hours divided by 2 months
• 60.05 hours per month x 9 months
• 540.45 hours x 20 per hour of people in
  transit
• 10,809
• 143,000 TOTAL

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OCHEYEDAN ELEMENTARY COSTS

• 9,000 TRANSPORTATION (BUS) 6
• Shuttle is 22 miles round trip per day x 2.31
  per mile actual cost
• 50.82 per day x 178 days
• 9045.96
• 143,000 TOTAL

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OCHEYEDAN ELEMENTARY COSTS
snow removal, lawn care, pest control, bldg
repair/maintenance, supplies

• 7,000 OTHER/MISC. 5
• 3 year average
• 143,000 TOTAL

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OCHEYEDAN ELEMENTARY COSTS

• 43,000 UTILITIES 30
• 29,000 FOOD SERVICE 20
• 24,000 SECRETARIAL 17
• 11,000 TRANSPORTATION (DAY) 8
• 10,000 CUSTODIAL 7
• 10,000 TRAVEL TIME (DAY) 7
• 9,000 TRANSPORTATION (BUS) 6
• 7,000 OTHER MISC. 5
• 143,000 TOTAL

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DISTRICT COSTS W/ CLOSING

• 16,000 UTILITIES (VERY CONSERVATIVE EST.)
• 29,000 FOOD SERVICE (CURRENT STAFFING LEVEL)
• SECRETARIAL
• TRANSPORTATION (DAY)
• CUSTODIAL
• TRAVEL TIME (DAY)
• TRANSPORTATION (BUS)
• 1,000 OTHER MISC. (MAINTENANCE)
• 143,000 TOTAL CURRENT COSTS
• - 46,000 CONTINUED COSTS
• 98,000 8,500 (SECRETARY) 106,500 EST.
  SAVINGS

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BUDGET GOALS

• Increase solvency ratio to 3 or approximately
  300,000 for cash reserve
• Reduce taxes back to 14 level
• (08-09 rate is 15.318 per 1000)
• Decrease yearly expenditures by 250,000-300,000
• Maintain high quality educational programs for
  students

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Other things to consider

• Available Space _at_ Franklin Elementary (bond
  issue)

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Questions/Comments

• May not have the answer tonight
• Avoid attacks of a personal nature
• Avoid discussion of other fund sources
• Focus on the future

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Questions/Comments

• Can employees drive their own vehicles?
• Earmarked funds for fixing stuff?
• If you used the money for the boiler would it
  save money?
• Have the money saved on Dick and pay for boiler?
• Money from bond issue was to be used for boiler?
• Other uses for building how are you going to heat
  it? (asbestos removal if we sold it?)
• Other coststo maintain if empty?
• Total enrollment is about 849.8 and how many
  enrollment

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Questions/Comments

• Open enrollment we have 48 in and 17 out
• If closed, how many would you lose to HLP, HMS,
  Sheldon?
• Softball field what about bad weather? How much
  would it cost to put a softball field in Sibley?
  and where
• Alternatives for boiler?
• Payback on the fitness center?
• Whole costs of school district? Other cuts?
• Best interest of all of our students?
• HOPE fundraiserpay for the boiler?

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Questions/Comments

• Wouldnt it be just as easy to bring over more
  students? Another grade? Why has it been just
  fourth grade? - revisit this issue?
• Arent transitions teaching kids?
• Why to keep it open? Research about this
• Why deadline of April?
• What increases in expenses will we have in
  Sibley?
• Why considering food service? What is the
  percentage of funding that comes out of general
  fund and what comes out of food service?
• Mr. Wilkie said in a couple of years
• Are we saying in a couple of years we wont be
  building

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Questions/Comments

• Energy efficiency in Ocheyedan
• Why not have a mini-bus?
• Have we put together early retirement savings
  together?
• How does the boiler problem here compare to the
  issues in other areas?
• Check into GLRhow do they keep the Little Rock
  building open?
• Why do people say Sibley only?
• Who would lose their job?
• Bussing? supervision?
• What would we do in transition?
• What is best for the kidsbottom line!

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Next Steps

• Digest information think critically
• Board Discussion (Dec thru Apr)
• Committee Discussion (volunteers?)
• February Meeting _at_ Franklin Elementary
• April 20, 2009 decision