Organization and Administration of Physical Education PE 4783

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Organization and Administration of Physical
EducationPE 4783
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Financial Management and Budgeting
Ch 9
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Budget

• A prepared statement of estimated income and
  expenditures
• The most important tool used for financial
  control

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Budget

• The allocation of financial resources to
  activities and organizations

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Financial Statement

• Two most common statements
• Balance sheet pg 171
• Identifies assets and liabilities of an
  organization
• Income statement pg 172
• A document used to summarize an organizations
  income and expenses over a period of time

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Audits

• Formal examinations conducted to ascertain
  whether the financial records of an organization
  are accurate and follow policies

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Accounting Procedure

• A policy that is in place for keeping up with the
  financial status of the organization
• This understanding of this is a necessity for the
  administrator

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Expense Reports

• A report as to any expenditure of an organization
• Usually done on a report form
• Receipts should be attached

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Petty Cash Fund

• A cash fund from which the administrator may make
  small purchases from when the need arises

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Budget Construction

• Collecting information
• Classifying information
• Constructing the budget
• Presenting/adopting the budget

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Administering the Budget

• Should the budget be strictly adhered to?
• Emergencies
• Increase in students/needs

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Categories of Budget

• Line-Item budget
• Planning-Programming-Budgeting-Evaluation system
  (PPBES)
• Zero-Based budget

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The P E Budget

• Source of ???
• Determining needs
• Inventory
• Sub-Budget
• Estimation of each category lt--???

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H S Athletic Budget

• Sources of
• Institutional budget
• Gate
• Should athletics be supported as an equal to
  academic subjects?

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Control of Finances

• Handling school funds
• Interschool agreements
• Game reports

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University Athletic Budget

• Where do funds to support the athletic budget
  come from???
• Who has ultimate control over the finances???

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Health and Leisure Budgets

• Sources of income
• Membership fees
• Special activities/rental of facilities
• Concessions/shops

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Activity 7

• The physical education director of a high school
  has informed the three physical education
  teachers that they will need to come up with a
  budget to operate their particular areas

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Activity 7

• Areas of Interest
• Sports Skills
• Youth Fitness
• Leisure Activities
• Design an
• Initial Budget (Everything)
• Maintenance Budget (Year to year)

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Read Ch 10